05-13-2003 4 '
. . OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D, 3RD FLOOR
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 May 13, 2003
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice-Chair; Jeff Wang (#7), Secretary; Alan Hochstein (#3); Jan Francis (#5); Pattie
12 Minder(#8); Jim Jeppe (#9w); David Baltimore(Senior Representative).
13
14 SPIN Standing Committee Members Absent — Tim Miller (#6); Wendi Carlucci (#12); Trish
15 Waters (#13); Mike Conrads (#14);Frank Gatto (Youth).
16
17 SPIN Liaisons Present—Boyd Dollar (SPIN#1)
18
19 City Staff Present—John Eaglen, Assistant to the City Manager
20
21 Agenda Item No. 1, Call to Order — Chair Brandon Bledsoe called the meeting to order at 6:46
22 p.m.
23
24 Agenda Item No. 2, Administrative Comments—Chair Bledsoe reviewed the following items:
25
26 • Reviewed the Candidates Forum—Comments
27 o Liked having it at Town Hall, but if there were a lot of issues present in the
28 election it would create a tight environment;
29 o Liked having just the City election and having it at Town Hall, but if there is the
30 need to have it at a school, would prefer to keep it at Johnson Elementary;
31 • Recent Events - Recent SPIN Meeting Reviewed the Dove Road Acres meeting and the
32 proposed residential at White Chapel and FM 1709 across from White's Chapel United
33 Methodist Church.
34 • The Executive Committee has met twice since the last Standing Committee meeting to
35 discuss the SPIN Ordinance and the coming agenda for the year, and not to jump ahead
36 on the agenda, but the Town Hall meeting on May 19 is a product of the recent meetings.
37
38 Agenda Item No. 3, Approval of the Minutes from the March 24, 2003 Standing Committee
39 Meeting—
40
41 Motion to approve the minutes as submitted.
42
43 Motion: Hutton
44 Second: Minder
45
46 The motion was approved, with Mr. Baltimore Abstaining.
SPIN Standing Committee Meeting—May 13, 2003 Page 1 of 4
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Agenda Item No. 4, Approval of Recommendation to the City Manager on the Fiscal Year 2003-
3 04 SPIN Annual Operating Budget—Mr. Eaglen reviewed the budget development calendar and
4 mentioned that this year the review process has been moved up one month in order to potentially
5 submit the budget to the City Council earlier than the City Charter deadline of August 15th. Mr.
6 Eaglen stated that he has initially kept the budget proposal the same as this year's proposal, but
7 the Committee could revise the allocations or recommend new resources for projects as desired.
8 Mr. Hutton asked what happens to approved funds that are not spent, and Mr. Eaglen replied that
9 these funds roll over into the Fund Balance, of which City policy requires a minimum reserve
10 balance of 15% of the current approved fiscal year funds. Mr. Eaglen stated that this is in place
11 in order to provide the City with 60-90 days worth of operating capital in case of financial
12 emergency.
13
14 Ms. Minder suggested that staff purchase items this year, such as office supplies, that could be
15 used for items in the next fiscal year.
16
17 Motion to approve a recommendation to the City Manager on the SPIN Fiscal Year 2003-
18 04 Annual Operating Budget as submitted by staff, with direction to use funds in this fiscal
19 year to purchase items to be used in the next fiscal year.
20
21 Motion: Hutton
22 Second: Minder
23
24 The motion was unanimously approved.
25
26 Agenda Item No. 5, Preparations for SPIN Town Hall Forum on Monday, May 19, 2003 —Chair
27 Bledsoe reviewed the following with the Standing Committee:
28 o Discussed how this event came forward with the Executive Committee;
29 o Discussed what has been done to prepare for this event;
30 o Where we are at — press release has been issued , web update has been completed, SPIN
31 news ad is in the Journal this weekend, mass email
32 o What the Executive Committee has envisioned this to be:
33 o Opportunity for SPIN to provide value to City Council;
34 o Use as a venue/pulpit to garner some issues;
35 o Attempt to deal with vacancy;
36 o Use as a feedback mechanism to shape SPIN agenda for the coming year.
37 o How are we going to measure the success of the meeting?
38 o Review Tasks and Assign Preparatory Assistance:
39 o Develop suggestion cards and place boxes to allow residents to submit written
40 comments to Council as a whole or individual members (including return address
41 should residents wish to mail cards in rather than drop in a box);
42 o Jeff Wang to call SPIN#15 HOA's;
43 o Roger Hutton to call SPIN#10 HOA's;
44 o Boyd Dollar to contact Kirkwood Hollow HOA;
45 o David Baltimore to contact SPIN#13 HOA's;
46 o Jan Francis to contact SPIN#16 HOA's;
SPIN Standing Committee Meeting—May 13, 2003 Page 2 of 4
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 o Pattie Minder to contact SPIN#14 HOA's;
2 o Staff to send HOA list to SPIN Representatives;
3 o Staff to complete citywide mailer regarding event;
4 o Brandon Bledsoe to email reminder to representatives and friends;
5 o Jeff Wang to make announcement at Southlake 2025 Meeting.
6
7 Agenda Item No. 6, Neighborhood Reports—
8
9 o SPIN#9e—Pecan Acres is underway, there is an office building going in, plans for retail
10 so far include a Smoothie King, etc.
11
12 Mr. Baltimore asked if the Timarron Building would allow us to put up a sign in the
13 lobby regarding advertising the SPIN meeting. Mr. Jeppe is going to follow up with the
14 Timarron
15
16 o SPIN#3 —NATR.
17
18 o SPIN#11 —New Sewer project going across Shady Oaks, took out a lot of trees and folks
19 in the area are upset. Looks as if they cut 20' of trees. There is a terrible traffic hazard
20 off of Dove and 114 with the traffic bypassing along with construction vehicles.
21
22 Mr. Hochstein asked who allows these folks to take out all of the trees. Mr. Hutton
23 replied that he called the City on behalf of concerned residents, and the Tree Ordinance
24 does not regulate trees removed for utility placement. Engineering could have done this
25 without taking out all of the trees they did, but they elected to complete the project in a
26 cost-efficient manner.
27
28 o SPIN #5 — Dove Road Acres project is moving forward, there should be a lot of folks
29 turning out on this one. Mr. Paul Spain is proposing 50 homes on roughly 25 acres.
30
31 Mr. Dollar asked if he is requesting a Planned Unit Development (PUD) or if he is asking
32 for SF-20 Zoning. Ms. Francis replied that she believes he is asking for SF-20 zoning.
33
34 The David MacMahan project on North Carroll is moving forward and it looks like it will
35 be a pretty nice subdivision.
36
37 o SPIN Senior—At last week's City Council meeting there was an agenda item regarding a
38 discussion on Senior Transportation, but that item was removed. Area cities are
39 discussing providing a taxing authority to provide this service, but that is more of a mass-
40 transit approach. Call-A-Ride Southlake (CARS) currently exists in Southlake and is an
41 interesting concept, and is a project worthy of increased City support.
42
43 o SPIN#9w Bill Parcells will be moving into the neighborhood.
44
45 o SPIN #7 — Spoke with Charlie Thomas regarding when the intersection of Kimball and
46 FM 1709 will be completed, he replied that this would be done in May. City also
SPIN Standing Committee Meeting—May 13, 2003 Page 3 of 4
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 reported that the ultimate design of S. Kimball will be completed later this year and
2 construction is estimated to begin at the end of this year.
3
4 Beverage City (at the corner of Carroll and S.H. 114) was on last week's P&Z agenda
5 and was denied 6-0 by the Commission.
6
7 Cornerstone Plaza(between Ultimate Electronics and Snookies)is moving forward.
8
9 o SPIN #8 — Heard rumor that Circuit City is going to Grapevine. Gateway Church is
10 opening up on June 1s`. Restaurants in Town Square on the east side of the development
11 are under construction. Former Roomstore property, the broker sign is down and
12 neighborhood is trying to find information as to what is going on with that location.
13 Fitness in Motion in Shafer Plaza has had signs in right-of-way all of this past weekend
14 (staff will follow-up with Code Enforcement on this item).
15
16 o SPIN#1 —Bob Jones Park is nearing completion.
17
18 Agenda Item No. 7, Open Forum—There was no discussion regarding this agenda item.
19
20 Agenda Item No. 8, Adjourn— Chair Bledsoe adjourned the meeting at 8:49 p.m.
21
22
23 A rI EST:
24
25
26 �-�
27
28 Brandon Bledsoe, Chair
29
30
31
32
33
34
35 Jeff Wang, Secretary
SPIN Standing Committee Meeting—May 13, 2003 Page 4 of 4