03-24-2003 * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D, 3RD FLOOR
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 March 24, 2003
9
10 SPIN Standing Committee Members Present — Roger Hutton (Vice-Chair); Jeff Wang
11 (Secretary); Boyd Dollar (#1 Liaison, Substitute for Cara White); Alan Hochstein (#3); Jan
12 Francis (#5); Tim Miller (#6); Jim Jeppe (#9w); Wendi Carlucci (#12).
13
14 SPIN Standing Committee Members Absent — Brandon Bledsoe (#9e), Chair; Trish Waters
15 (#13); Mike Conrads (#14); David Baltimore (Senior Representative); Frank Gatto (Youth
16 Representative).
17
18 City Staff Present—John Eaglen, Assistant to the City Manager.
19
20 Agenda Item No. 1, Call to Order— Vice-Chair Roger Hutton called the meeting to order at 6:45
21 p.m.
22
23 Agenda Item No. 2, Administrative Comments—Vice-Chair Hutton and Mr. Eaglen recapped the
24 recent meeting held for Beverage City, Wal-Mart, and the Proposed Batting Cages in
25 Bicentennial Park(Public-Private Partnership Agreement).
26
27 Agenda Item No. 3, Approval of the Minutes from the January 14, 2003 Standing Committee
28 Meeting—
29
30 Motion to approve the minutes as submitted.
31
32 Motion: Wang
33 Second: Miller
34
35 The Motion Was Unanimously Approved.
36
37 Agenda Item No. 4, Discussion of Candidate Forum—Mr. Eaglen threw out the discussion of the
38 date for the Candidate Forum being on Tuesday, April 8, as the regular meeting date had been
39 the choice the past two years in order to increase SPIN Representative participation. The
40 Committee discussed this being a tight deadline, but Mr. Eaglen said it was possible to complete
41 the necessary items by that date. The decision was made to hold it on April 8 at 6:30 p.m.
42
43 The following changes to the previous format were approved by the Committee:
44
45 • 1 ' hour running time;
46 • Town Hall, 3`d floor will be the location versus Johnson Elementary School;
SPIN Standing Committee Meeting—March 24, 2003 Page 1 of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • Mr. Eaglen is to work with the Executive Committee on completing tasks relating to the
2 preparation of the event;
3 • Media Plan—Signage, press release, email notification, cable channel notification and the
4 news advertisement.
5
6 As with every year, SPIN Representatives are encouraged to attend the forum and help
7 participate in running the event in a smooth fashion.
8
9 Agenda Item No. 5, Discussion and Review of SPIN Ordinance — This was a follow-up
10 discussion from the January meeting.
11
12 Mr. Wang stated that there are two issues, 1) the high vacancy rate among the Standing •
13 Committee, and 2) Compliance with the ordinance — currently, the Standing Committee is not
14 doing this.
15
16 Mr. Dollar asked if monthly meetings were productive, if it would not help to have increased
17 participation if there was a meeting called when there was a reason to have a meeting.
18
19 Mr. Hutton suggested that he shares Mr. Wang's concerns and suggested the following approach
20 so that this is properly addressed. The Executive Committee will be the body that takes
21 ownership of this issue, research and discuss the alternatives, and report back to the Standing
22 Committee at some agreed upon point in time. The Committee agreed to designate the Executive
23 Committee with this task. Ms. Francis requested that Mr. Baltimore be included in these
24 discussions, as he had some valid points and good ideas.
25
26 Mr. Hutton assigned Mr. Wang the task of sending an email out to the Standing Committee
27 seeking input on the ordinance, and that the Executive Committee would meet quickly and
28 discuss the issue. Mr. Wang stated that a meeting notice email will be sent out prior to the
29 Executive Committee meeting.
30
31 Agenda Item No. 6, Neighborhood Reports—
32
33 SPIN #11 — The traffic noise on State Highway 114 at Dove is causing concerns in the
34 surrounding neighborhoods, and it will be an issue more and more.
35
36 SPIN#3—No Activity to Report.
37
38 SPIN#9w—No Activity to Report.
39
40 SPIN#6—No Activity to Report.
41
42 SPIN #5 — Paul Spain has a development that he is requesting a SPIN meeting on in April, will
43 have Brandon host this meeting.
44
45 SPIN #7 — Dallas Burn set to start playing at Dragon Stadium soon. S. Kimball and F.M. 1709
46 intersection still on-hold due to utility placement.
SPIN Standing Committee Meeting—March 24, 2003 Page 2 of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN #12 — Residents along Peytonville having issues with the City due to the rehabilitation of
2 the Peytonville Road, some residents having drainage concerns.
3
4 Agenda Item No. 7, Open Forum—There was no discussion on this agenda item.
5
6 Agenda Item No. 8, Adjournment—Vice-Chair Hutton adjourned the meeting at 8:55 p.m.
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8
9 A ITEST:
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11
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14 R V• le-Chair 1144
15
16
17
18
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20
21 Jeff W ng, Secretary
SPIN Standing Committee Meeting—March 24, 2003 Page 3 of 3