01-14-2003 4
* * OFFICIAL MINUTES * *
* * APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE * *
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D, 3RD FLOOR
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 January 14, 2003
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger
11 Hutton (#11), Vice-Chair; Jeff Wang (#7), Secretary; Boyd Dollar (Substitute for SPIN
12 #1 Representative Cara White); Jim Jeppe (SPIN #9w Liaison, Substitute for Vacant
13 SPIN #9w Representative Position); Jan Francis (#5); Frank Gatto (Youth Liaison),
14 Patti Minder (#8); Wendi Carlucci (#12); Tim Miller (#6); David Baltimore (Senior
15 Representative).
16
17 SPIN Standing Committee Members Absent—Alan Hochstein (#3); Trish Waters (#13);
18 Mike Conrads (#14); Andrea Brankin (#15).
19
20 City Staff Present—John Eaglen, Assistant to the City Manager.
21
22 Agenda Item No. 1, Call to Order— Brandon Bledsoe called the meeting to order at 6:30
23 p.m.
24
25 Agenda Item No. 2, Administrative Comments —Brandon Bledsoe discussed the goals of
26 working on awareness and increasing participation within neighborhoods.
27
28 Agenda Item No. 3, Approval of the Minutes from the December 10, 2002 Joint City
29 Council/SPIN Standing Committee Meeting—
30
31 Motion to approve the minutes as submitted.
32
33 Motion: Hutton
34 Second: Wang
35
36 The motion was approved, with David Baltimore abstaining.
37
38 Agenda Item No. 4, SPIN Vacancies—
39
40 Mrs. Minder asked to have vacancies as an item on the next meeting agenda on the 2761.
41
42 Chair Bledsoe reviewed the strategies that will be used in the next month to see if these
43 areas can be filled:
44
45 • Dedication of the News Ad to the Vacancy Issue;
46 • Website enhancements to advertise;
SPIN Standing Committee Meeting Minutes—January 14, 2003 Page 1 of 4
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* * OFFICIAL MINUTES * *
* * APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE * *
1 • Use of the e-mail subscription service;
2 • Staff getting recent board appointment applications for the Executive Committee
3 to review for potential interest.
4
5 Discussion of possibly merging SPIN#2 with either#1 or#3.
6
7 Mr. Dollar mentioned that there is potential for a lot of development issues in SPIN#2.
8
9 Agenda Item No. 5, Frequency of SPIN Standing Committee Meetings—
10
11 Mrs. Minder asked if meetings set every other month or at another defined interval would
12 work.
13
14 Mr. Baltimore asked the underlying question of what the purpose of these meetings are,
15 and asked if the meeting agendas are not resulting in the number of absences and/or the
16 high number of vacancies on the SPIN Standing Committee. Mr. Baltimore stated that
17 there are a whole host of issues that SPIN could be helping in disseminating information
18 to the public.
19
20 Mr. Dollar stated that the ordinance calls for 12 meetings per year, four of which must be
21 joint sessions with the city council.
22
23 Mr. Hutton mentioned that December and November are the worst times to meet.
24
25 Agenda Item No. 6, Neighborhood Reports—
26
27 • SPIN#9w —The cemetery at the corner of Whites Chapel at 1709 — would like to
28 see if it is possible in the future about dressing this up.
29
30 • SPIN#8 —
31
32 1. There will be a SPIN #8 meeting on January 27th on the proposed Zoning /
33 Concept Plan for Harris Methodist Southlake.
34 2. Mrs. Minder will switch City Council 4th Report with Mr. Wang, and do
35 March 4th instead.
36 3. There is no progress on road extension of Village Center Drive south of F.M.
37 1709 to S. Kimball Avenue.
38
39 • Senior—No Activity to Report
40
41 • Spin#7—
42
43 1. S. Kimball at F.M. 1709 — checked with Charlie Thomas and the intersection
44 work is on hold until the utilities can be relocated. This will cause access
45 problems for Chick-Fil-A and other businesses at that location.
SPIN Standing Committee Meeting Minutes—January 14, 2003 Page 2 of 4
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* * OFFICIAL MINUTES * *
* * APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE * *
1 2. Specific Use Permit (SUP) application for Cornerstone Business Park —
2 another church in the industrial area.
3 3. School approved lease to Dallas Burn, there will be 13 home games. It will
4 attract a regional audience. Council may end up considering SUPs for alcohol
5 sales outside school boundaries.
6 4. Walmart starting to move—plan to be in new store in August of this year.
7
8 • SPIN#5 —
9
10 1. Pulte building Circle C Ranch at this point.
11
12 • Youth—
13
14 1. Fire at Byron Nelson and 1709.
15 2. Everyone liked the CHS pep rally at Town Square.
16
17 • SPIN#1 -
18
19 1. Wants to know what is happening at Bob Jones Park, there has been a lot of
20 construction crews present there lately, but wondering what is being done to date.
21
22 • SPIN#12—
23
24 1. Re-doing Peytonville Road — the engineering is bad, the ditches are full of
25 mud and the piping that was put in is too deep.
26
27 Mr. Baltimore said that he called Pedram Farahnak during the summer and
28 pointed out that there was nothing done to bar the ditches, and was assured
29 that they would be graded. There were no drainage improvements done; they
30 went straight to sod.
31
32 Mrs. Carlucci stated that instances like this need to be documented so that
33 poor services like the engineering that was done would never be used by the
34 city again. She said that she didn't know what procedures are in place, but
35 emphasized the point that the community should have documentation in order
36 to raise issues with these groups.
37
38 • SPIN#11 -
39
40 1. Flooding at Shady Oaks due to State Highway 114, waiting on sewer line
41 parallel to this. Council is aware of the problem, but it appears that the City
42 will have to fight TxDOT to make progress on this item.
43
44 Mr. Dollar said that he wasn't sure why nothing could be done about the 40
45 mph limit on State Highway 114.
46
SPIN Standing Committee Meeting Minutes—January 14, 2003 Page 3 of 4
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* * OFFICIAL MINUTES * *
* * APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE * *
1 • SPIN #6 — Patterson's Pond meeting was held in October, moving forward in the
2 approval process.
3
4 Agenda Item No. 7, Open Forum — Ms. Francis asked Mr. Eaglen to ask the Planning
5 Department Staff to see if there have been any conversations with the developers of
6 Aventerra regarding the incorporation of a residential component in their development
7 plan.
8
9
10 Agenda Item No. 8, Adjourn—Mr. Bledsoe adjourned the meeting at 7:30 p.m.
11
12
13 ATTEST:
14
15 It,)( . ���..
16
17 Brandon Bledsoe, Chair
18
19
20
2104111——
22 ,MULL ,.i
23 Jeff Wa 1g, Secretary
SPIN Standing Committee Meeting Minutes—January 14, 2003 Page 4 of 4