12-06-2004 MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN EXECUTIVE COMMITTEE
SOUTHLAKE TOWN HALL —TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
DECEMBER 6, 2004
MINUTES
SPIN Executive Committee Members in Attendance: Roger Hutton (#11), Chair; Mike Terry(#13), Vice
Chair; Craig Rothmeier(#9E), Secretary
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 6:05PM.
Agenda Item No. 2, Discussion of November 29, 2004 Transportation Forum —The Committee discussed the
following:
• Continue to use handout; consider adding inserts to handout
• Need to coordinate speakers and flow of presentation as was done this time
• Recommendation to use floating sign-in sheet, begin to collect names and e-mail
• Still have issues with audio transmission; any wireless microphones?
• Need to increase personal follow up with media contacts
• Some concern about the mailings that went out since many did not receive either the flyer or the
SPIN card
• Need to make certain that the flyer design reflects the events as public forums
Agenda Item No. 3, Discussion of February 2005 Transportation Forum —
• During Standing Committee meeting, still need to assign people to program, marketing and logistics
committees
• Need to lay out flow of speakers and presentations
• Consider DFW Airport representative since airport is at center of all transportation issues
• Need to talk to Shan Yelverton to get her input on content and speakers
• Tentatively scheduled for February 24
• Air transportation forum tentatively scheduled for May 16
Agenda Item No. 4, Discussion of SPIN Standing Committee Meeting Agenda—December 14, 2004
• Discuss previous forum as well as upcoming forums
• SPIN Ordinance to be finalized, plan to present to Council in January, 2005
• Insure coverage of SPIN report for Council meetings (already assigned by SPIN area)
• Address future forum discussion topics; white board ideas among Committee members
• Consider additional education opportunities for Committee by having City representatives present to
SPIN; separate from SPIN-sponsored forums
• Consider additional SPIN promotional opportunities (block in local newspaper, HOA newsletters)
• List of HOA by SPIN area used as resource for promoting SPIN
Agenda Item No. 5, Discussion of joint City Council/SPIN Standing Committee Meeting Agenda—January
• Recommendation to develop more formal agenda for these events
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Agenda Item No. 6, Discussion of SPIN vacancies—Tabled until Standing Committee meeting
Agenda Item No. 7, Open Forum —Nothing discussed
Agenda Item No. 8, Adjourn—Chair Hutton adjourned the meeting at 7:00 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
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