05-10-2005 •w.
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
JOINT CITY COUNCIL/SPIN STANDING COMMITTEE
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
May 10, 2005
MINUTES
SPIN Standing Committee Members in Attendance: David Baltimore (SPIN Senior Representative); Eric
Wang (Youth representative); Boyd Dollar(#1); Alan Hochstein (#3); Jan Francis (#5); Jeff Wang (#7); Pattie
Minder(#8); Craig Rothmeier(#9E), Secretary; Jim Jeppe (#9W); Vic Autry (#10); Roger Hutton (#11), Chair;
Wendi Carlucci (#12); Mike Terry (#13), Vice Chair
SPIN Standing Committee Members Absent: Cara White (#1); Doug Harsy(#2); Kim Harper(#14); Tom
Corradino(#15); Jon Wiersum (#16)
City Staff Present: Shana Yelverton, City Manager; Ben Thatcher, Assistant to the City Manager
Guests Present: Council Members Laura Hill, Carolyn Morris, Virginia Muzyka, John Terrell
Agenda Item No. 1, Call to Order—The meeting was called to order by Councilwoman Morris at 6:45 PM
Agenda Item No. 2, Administrative Comments— SPIN Chair Hutton introduced Shana Yelverton, Southlake
City Manager. Chair Hutton provided an overview of future meetings that are scheduled, including May 11,
May 16 (3 meetings), June 6 (2 meetings), and June 20(2 meetings). He also mentioned that there is
currently only one SPIN vacancy and thanked the committee for their efforts to fully staff all areas. An
additional vacancy will be created by the resignation of Craig Rothmeier(#9E).
Agenda Item No. 3— Discussion of Future Regional Forums— Hutton and Rothmeier provided an overview of
the upcoming May 23 transportation forum. Presenters will be Jeff Fegan, CEO of DFW International Airport,
and Tim Ward, President of Alliance Air Services. In his role as moderator, Commissioner Glen Whitely will
tie together the impact of air transportation and all transportation considerations addressed previously
(ground, public, and rail). The fall forum will address public safety and homeland security issues, with
Congressman Kenny Marchant to be invited as the speaker.
Agenda Item No. 4— Discussion of SPIN Neighborhood Meeting Schedule—There has been a significant
increase in SPIN activity in recent months and this has put a strain on SPIN's ability to effectively manage all
requested activities. At the direction of Council, SPIN remains committed to being developer-friendly and
has adopted the following consideration for scheduling:
- SPIN has defined two dates per month, the first and third Mondays, for meetings
- The SPIN schedule is linked to the Planning Department's schedule to insure that there is adequate
time between a SPIN meeting and P&Z meeting.
- All 1709 and 114 activity should generate a City-wide SPIN meeting.
- The desire is to limit the overlap of meetings, especially those that are citywide.
In addition, due to increased activity, the committee is considering setting aside another"emergency"
Monday (4th Monday of the month) but this date will not be published. It was also suggested that, since
much of the 1709 and 114 activity mirrors activity previously approved, and since these meetings are not well
attended, the SPIN representative could make the determination on when to conduct a citywide meting.
Councilwoman Morris would still like to see all 1709 and 114 activity held as citywide meetings and
suggested that SPIN consider moving the dates to the second and fourth Mondays since Council meetings
,SPIN MEETING MINUTES 110.05 Pane 1 of 3
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also occur in the first and third weeks of the month. After considerable discussion among Council and
Committee members, the conclusion was to retain current practices and dates. The 4th Monday will continue
to be used only as an emergency date.
Agenda Item No. 5, Neighborhood Reports—
Boyd Dollar—SPIN meeting scheduled for May 11 for Clarendon IV(Paul Spain). Another meeting to be
scheduled for the Rohr/Sanders property.
Alan Hochstein—Scott Lavelle is proposing a development of 12 25,000 SF lots next to the middle school
and is proposing a June 20 SPIN meeting.
Jan Francis— SPIN meeting scheduled for May 16 with Paul Spain for Estes Park IV.
Jeff Wang—Several SPIN meetings have been held, including discussions with St. John's Church; ongoing
discussions with them regarding the site plan and tree removal.
Pattie Minder—expressed concerns about ongoing drainage issues relative to St. John's Church and a
proposed development behind her house. Discussions on the former Pumpco property will come back up.
Lot size questions are being raised relative to the Petty property. Pattie expressed concerns about the
ongoing coyote problem in her area.
Craig Rothmeier—SW corner of 1709 and Carroll (about 350 feet to the west of Carroll); SPIN meeting
scheduled for June 6. Also received an inquiry regarding a private helipad on the existing Eby Construction
site, but have heard nothing lately.
Jim Jeppe—none
Vic Autry—Has two meetings scheduled for May 16, one for development off of Highland, a second off of
Chapel Downs
Roger Hutton— none
Wendi Carlucci —none
Mike Terry— Some Myers Meadows residents have raised concerns about the entrance drive to the new
indoor soccer facility. Since this has already passed a second reading at Council, there is nothing that can
be done to rescind or amend the approval.
David Baltimore—expressed concerns about a possible road being cut through the senior center parking lot
from 1709. Senior Advisory Committee has begun development of budget.
Agenda Item No. 6—City Council Reports—Councilwoman Morris complimented the standing committee on
their efforts, specifically sharing positive feedback from HEB people relative to the Central Market proposal.
She indicated that they (HEB)felt that the SPIN process complemented their development efforts as a result
of soliciting resident input.
Agenda Item No. 7—Close Joint City Council/SPIN Standing Committee Meeting—The joint meeting was
adjourned at 8 PM.
The SPIN Standing Committee reconvened at 8:15 PM.
Agenda Item No. 8—Approval of Minutes from the April 12, 2005 SPIN Standing Committee Meeting—
Motion: Wang
Second: Baltimore
Motion was approved unanimously.
Agenda Item No. 9— Review April 14, 2005 CISD Candidate Forum— Feedback included a discussion of
using the microphone to pose questions instead of submitting questions on cards; limiting the questions so
that only candidates within a particular race would answer the questions (vs. all candidates answering the
same question); a discussion of whether unopposed candidates should be permitted to participate (general
consensus was that there was value in having them participate); and feedback suggesting that the forum
was of value to attendees, even though the total number of attendees was small. The Committee made a
recommendation that the dates be secured earlier and included in the candidate filing packet. This would
also allow for more time to promote the event through school PTO's.
Agenda Item No. 10— Review May 23, 2005 Air Transportation Forum Status—Speakers and proposed
content were discussed, as well as a recommendation that there be more active involvement with local
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service clubs and Chambers of Commerce. A suggestion was made that Mr. Fegan and Mr. Ward could
also help to promote the event; that request will be passed along to both. Flyers will be distributed to all local
businesses and a suggestion was made that we use Teen Court students for this purpose, giving them
community service credit opportunities.
Agenda Item No. 11 — Discussion of Fall Forum Planning— Public safety is the proposed topic and Rep.
Kenny Marchant will be invited to participate as speaker. A second potential presenter is FBI Special Agent
Guadalupe Gonzalez. The date is set for September 26, subject to confirmation of Rep. Marchant's
availability. Wendi Carlucci has tentatively agreed to be program chair, with assistance from David
Baltimore, Pattie Minder and Roger Hutton. The specific content and scope of the forum will be determined
by the program committee.
Agenda Item No. 12—Open Forum—Wendi Carlucci provided an overview of the litter index developed by
Keep Southlake Beautiful for each SPIN area. She also provided an overview of the process and
encouraged Committee members to conduct their own evaluations and provide that input to Ben Thatcher
early the week of May 16.
With Craig Rothmeier's resignation, Chair Hutton asked for committee members to consider being committee
Secretary. The election of the Secretary will occur during the June meeting.
The June standing committee meeting will include a presentation by Shana Yelverton on the new budget
process. The July meeting will include a presentation by Ken Baker, Planning Director.
Aqenda Item No. 13—Adjourn—Chair Hutton adjourned the meeting at 9:15 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
.SPIN MEETING 1MINTITF„c 110.65 KIPP 3 of.3