02-08-2005 4 •
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
JOINT CITY COUNCIL/SPIN STANDING COMMITTEE
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
FEBRUARY 8, 2005
MINUTES
SPIN Standing Committee Members in Attendance: David Baltimore (SPIN Senior Representative); Eric
Wang (Youth representative); Cara White, Boyd Dollar (#1); Doug Harsy (#2); Alan Hochstein (#3); Jan
Francis (#5); Jeff Wang (#7); Pattie Minder(#8); Craig Rothmeier(#9E), Secretary; Jim Jeppe (#9W); Vic
Autry (#10); Wendi Carlucci (#12); Mike Terry (#13), Vice Chair; Jon Weirsum (#16)
SPIN Standing Committee Members Absent: Roger Hutton (#11), Chair; Tom Corradino (#15)
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Vice-Chair Mike Terry called the meeting to order at 6:35.
Agenda Item No. 2, Administrative Comments— Ben Thatcher reviewed the neighborhood meetings that
recently took place, and also mentioned the City of Southlake"Greet the Troops" program that will take place
in March.
Mike Terry reminded Alan Hochstein that he is responsible for giving the SPIN report at the first City Council
meeting in March.
Agenda Item No. 3—Approval of Minutes from the January 11, 2005 SPIN Standing Committee Meeting
Motion to accept minutes as submitted.
Motion: Hochstein
Second: Minder
Motion was unanimously approved.
Agenda Item No. 4—review status of February 28, 2008 Rail/Public Transportation—Mike Terry briefed the
committee on the status of the forum preparations. Invitations have been sent out in the water bills. Jon
Weirsum gave an update on the efforts of the forum marketing committee (signage has been ordered, the
parks marquis has been reserved, etc.) Ben Thatcher asked about the follow-up coordination with the
speakers regarding any materials that they wish to handout.
Agenda Item No. 5, Discussion of topics for Standing Committee Meeting Education—The Committee
debated the merits of having a series of educational sessions as part of the Standing Committee meetings.
Among issues that could perhaps be discussed are the 2025 presentations(and speakers). Some felt that
the sessions would present an opportunity for SPIN reps to be better able to respond to residents' concerns
by knowing who specifically to contact. After lengthy debate, there seemed to be an agreement that this
would be a topic for future consideration but not be actively pursued at this time, and that the burden for
education really falls to the individual to take advantage of all opportunities (e.g., Council and P&Z meetings).
There is, however, an ongoing request from new SPIN members that some sort of an orientation package be
prepared and presented, perhaps using or mirroring the packet used for new City employee orientation.
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Agenda Item No. 6— Discussion of SPIN meeting management— Ben Thatcher expressed concerns raised
by P&Z that adequate scheduling had not occurred for the cell tower SPIN meeting and that there was
insufficient time between the meeting and the next day P&Z meeting. P&Z commissioners expressed a
concern that they did not have an opportunity to receive and review updates. He has now integrated a SPIN
meeting "requirement" into the 2005 submittal schedule posted on the City web site. There was also
discussion centered on making SPIN review mandatory but this would require an ordinance change.
Instead, the reference on the submittal schedule is to be highlighted in an effort to flag its importance.
Agenda Item No. 7— Review of SPIN Neighborhood Meeting Report—A recommendation was made that
SPIN reps again begin to use the standard Report Form; copies were distributed. Ben will e-mail the form to
the SPIN rep prior to the meeting. Use of the form will insure consistency of the message being sent to P&Z
and the Council.
Agenda Item No. 8—Code of Conduct—Some residents have expressed concerns about the impartiality of
SPIN reps. If a SPIN rep feels that they cannot be impartial on a particular issue, they should defer to an
alternate SPIN rep to run the meeting. The importance of insuring that all residents are informed of meetings
was again stated.
Agenda Item No. 9— Discussion of Ordinance 598-B —The City attorney now wants to review the ordinance
to address what he perceives as inconsistencies in dates. Specifically, he expressed concerns that the
terms of officers not coincide with terms of SPIN reps. After considerable discussion by the Committee, a
recommendation was made that feedback from the Committee suggest no changes based on the rationale
that holding the officers' election two months after commencement of new terms gives incoming SPIN reps
an opportunity to know their fellow Committee members and thus be able to make a more informed choice.
The Committee also review other proposed changes and offered no additional comment on those. However,
the Committee did again suggest that someone review the Ordinance and Articles for grammar and
punctuation errors.
Agenda Item No. 10— Review of SPIN Neighborhood Meeting Report— Each SPIN rep was asked to update
the list of HOA contact names and numbers. In addition, to insure that the community knows their respective
SPIN reps, a recommendation was made to include a list of SPIN reps as a water bill insert.
Cara White—SPIN sponsoring park plan meeting for north of SH 114
Doug Harsy -none
Alan Hochstein—none
Jan Francis— Four Peaks
Jeff Wang—South Kimball almost complete
Pattie Minder—meeting on former Pumpco property held 2/7; 1011 houses proposed, SP1, drainage issues.
Bobcat/coyote problem. Central Market announcement. Sidewalk concerns.
Craig Rothmeier—none
Jim Jeppe—none
Vic Autry— ServiStar SPIN meeting
Wendi Carlucci —Traffic speed problems on Peytonville. Keep Southlake Beautiful reports a"litter index"
which tracks litter by SPIN area. Looking to fill Adopt-A-Street voids.
Mike Terry— none
Jon Wiersum—SPIN meeting held on 1/19 to discuss cell tower at CSHS. Two other towers planned,
locations TBD. Proposed indoor soccer field adjacent to Myers Meadows.
David Baltimore— none
Agenda Item No. 7—Open forum— none
Agenda Item No. 7—Adiourn—Vice Chairman Terry adjourned the meeting at 8:25 PM.
ATTEST:
Mike Terry, Vice-Chair Craig Rothmeier, Secretary
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