01-31-2005 4
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN EXECUTIVE COMMITTEE
SOUTHLAKE TOWN HALL - TRAINING ROOMS #3C AND #30
1400 MAIN STREET
SOUTHLAKE, TX 76092
JANUARY 31, 2005
MINUTES
SPIN Executive Committee Members in Attendance: Roger Hutton (#11), Chair; Mike Terry(#13), Vice
Chair; Craig Rothmeier(#9E), Secretary ; David Baltimore (Senior)
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 7:05 AM.
Agenda Item No. 2, Discussion of January 19, 2005 Neighborhood Forums—The issue with scheduling of
the concurrent SPIN forums is really one of scheduling. Ben Thatcher has updated the published
DRC/P&Z/Council schedule to now include dates for setting and holding SPIN meetings so that the SPIN
meeting is held far enough in advance of the initial P&Z meeting to allow for submission of a summary of the
actual SPIN meeting. Ben will also submit the form that can be used as a standardized reporting from by all
SPIN reps. Even with a published schedule, however, the onus for insuring that SPIN meetings are
completed at least two weeks prior to the scheduled P&Z meeting falls to the Planning department. Ben will
meet with Ken Baker to discuss this issue. This intent will also be share with Council during next quarter's
SPIN/Council meeting.
Agenda Item No. 3, Discussion of February 28, 2005 Transportation Forum—
• Speakers confirmed; bios need to be developed
• Flyer has been completed
• Initial water bill inserts to go out this week
• Press release has been issued to all local media
• Ongoing process to"assign" SPIN reps to specific media contacts
Agenda Item No. 4, Discussion of SPIN Standing Committee Educational Topics
• Previously discussed consideration of meeting with all departments over a 3-4 hour period but this is
not feasible until at least summer.
• Consider having one Director join each Standing Committee meeting.
• Consider inviting Curtis Hawk to present his overview of city government; target for March meeting.
David and Roger to extend invitation. Also consider inviting Shana Yelverton to participate in this
session.
• Some Standing Committee members expressed concerns about taking the amount of time required
to capitalize on educational opportunities. David will continue to pull together input on potential
topics and discuss during Standing Committee meeting.
• Consider inviting representatives from other committees to meet with Standing Committee and share
what they do (e.g., Crime Control, leadership Southlake, CISD).
• Use discussion of education topics as basis for defining additional forum subjects.
Agenda Item No. 5, Discussion of SPIN Standing Committee Meeting Agenda— February 8, 2005
• Should the incumbent SPIN rep recuse him/herself from meetings in their area? Consensus seemed
to be that this should be the case only if there is a conflict of interest.
• Review SPIN code of conduct.
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• Discuss "standard" issues (neighborhood reports).
• Status of 2005 scheduled forums.
• Define standard reporting process to be used by SPIN reps following neighborhood meetings.
• Review updated DRC schedule that now includes SPIN scheduling considerations.
Agenda Item No. 6, Open Forum— Nothing discussed
Agenda Item No. 8, Adjourn—Chair Hutton adjourned the meeting at 9:05 AM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
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