2001-03-21 SPIN Meeting SPIN STANDING COMMITTEE Wednesday,March 21,2001
LOCATION: Town Hall Building
Third Floor, Conference Room#3C and#3D
1400 Main Street
Southlake, Texas 76092
TIME: 6:00 p.m.
AGENDA:
1. Call to Order.
2. Discussion: Administrative Comments.
3. Consider: Approval of the minutes from the February 13, 2001 meeting.
4. Discussion: Neighborhood Reports.
5. Discussion: Town Hall Dedication Ceremony Assignments.
6. Discussion: SPIN Candidates Forum Assignments.
7. Discussion: SPIN Retreat Assignments.
8. Consider: SPIN Standing Committee Officer Elections.
9. Consider: New Business.
10. Discussion: Open Forum.
11. Adjourn.
I hereby certify that the above agenda was posted on the official bulletin boards at the Public
Safety Facility, 667 N. Carroll Avenue, and Southlake Town Hall, 1400 Main Street, Southlake,
Texas on Friday, March 16, 2001 at 6:00 p.m., pursuant to the Texas Government Code, Chapter
551.
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Sandra L. LeGrand =° s-1
City Secretary S.
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If you plan to attend this public meeting and have a disability that requires special needs,please advise
the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to
assist you.
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SPIN STANDING COMMITTEE Wednesday,March 21,2001
LOCATION: Town Hall Building
1400 Main Street
Southlake, Texas 76092
TIME: 6:00 p.m.—7:30 p.m.
Dinner available beginning at 5:30 p.m.
AGENDA:
Item Time Topic Facilitator Purpose/Desired Participant
No. Outcome Preparation
1. 6:00 Call to Order Mike • Call the meeting --
p.m. Conrads to order, opening
comments
2. Administrative Comments Mike • Official welcome --
Conrads for new
Committee
Members
■ Discussion of
Objectives for
Mentoring
Program for new
representatives
3. 6:10 Approval of the minutes Mike • Identification of Review draft
p.m. from the February 13, 2001 Conrads corrections and/or version of
Meeting. additions February 13,
• Standing 2001 Meeting
Committee Minutes.
Approval
4. 6:15 Neighborhood Reports SPIN • Brief the Standing --
p.m. Standing Committee on the
Committee issues, concerns,
Members and events
happening within
individual SPIN
Neighborhoods.
5. 6:35 Town Hall Dedication Mike • Project Review --
p.m. Ceremony Assignments Conrads • Assign
responsibilities
SPIN Standing Committee Meeting
March 21, 2001
Page 2
Item Time Topic Facilitator Purpose/Desired Participant
No. Outcome Preparation
6. 6:45 SPIN Candidates Forum David • Project Review --
p.m. Assignments Baltimore/ and discussion of
Andrea format
Brankin • Review roles and
responsibilities
• Assign duties
7. 6:55 SPIN Retreat Assignments Mike • Project Review --
p.m. Conrads • Discussion of
objectives and
format
• Review roles and
responsibilities
• Assign duties
8. 7:05 SPIN Standing Committee Mike • Finalize slate of --
p.m. Officer Elections Conrads candidates
• Hold Election and
certify results
• Transfer to newly
elected officers
9. 7:20 New Business Mike • Discussion and/or --
p.m. Conrads consideration of
New Business
10. 7:25 Open Forum Mike • Discussion of --
p.m. Conrads outstanding issues
and/or items.
11. 7:30 Adjourn -- -- --
p.m.
I hereby certify that the above agenda was posted on the official bulletin boards at the Public Safety
Facility, 667 N. Carroll Avenue, and Southlake Town Hall, 1400 Main Street, Southlake, Texas on Friday,
March 16, 2001 at 6:00 p.m., pursuan �1s Government Code, Chapter 551.
t4 ' 'ft
andra L. LeGrand ;v• •
City Secretary
Ifyou plan to attend this public rrfar 1•eave a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will
be made to assist you.
* * OFFICIAL MINUTES * *
APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE
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SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL
1400 MAIN STREET, CONFERENCE ROOMS #3C AND #3D
SOUTHLAKE, TEXAS 76092
MINUTES
March 21, 2001
SPIN Representatives Present: Mike Conrads (#14), Chair; Kim O'Brien (#1), Secretary;
Milan Georgia (0); Jan Francis (#5); Tim Miller (#6); Darrell Faglie (#7); Pattie Minder
(0); Lynda Warner (#9w); Al Morin (#10); Roger Hutton (#11); Rick and Jackie Phillips
(#12); Bill Stone (#13); Andrea Brankin (#15); Bob Walker (#16); David Baltimore (Senior
Representative); Frith Dabkowski (Youth Representative); Cara White (Parks and Recreation
Board Representative).
SPIN Representatives Absent: Martin Schelling (#2); Curtis Powell (#15); Garrett Mills
(Youth Representative).
SPIN Liaisons Present: Jeff Wang (0); Trish Waters (#13).
City Staff Present: John Eaglen, Assistant to the City Manager.
Agenda Item No. 1, Call to Order —
■ Chair Mike Conrads called the meeting to order at 6:00 p.m.
Agenda Item No. 2, Administrative Comments —
■ Andrea Brankin presented a conceptual mentoring program for new representatives. Ms.
Brankin suggested that this would provide new representatives with the how, what, why,
when, and where of how SPIN works. Ms. Brankin distributed a questionnaire for the
representatives to fill out and return to her so that a consensus of opinion may be formed as
to the content of the information compilation. Ms. Brankin also mentioned that a "buddy"
system between experienced and new representatives had been discussed, and that the
protocol for matching these representatives has not yet been determined.
Motion was made to adopt developing an informal mentoring program for SPIN
Representatves.
Motion: Walker
Second: O'Brien
The motion was unanimously approved.
SPIN Standing Committee Meeting, March 21, 2001
Minutes
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* * OFFICIAL MINUTES * *
APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No 3 Approval of the Minutes from the February 13, 2001 Meeting —
■ Motion was made to approve the minutes as submitted.
Motion: Morin
Second: Faglie
The motion was approved unanimously.
Agenda Item No. 4, Neighborhood Reports —
■ SPIN #6 —Remodeling of 114 and Kimball shopping center is underway in full force.
■ SPIN #7 —Early a.m. road construction underway. South Kimball street widening project is
running late.
■ SPIN #9w — Recently a meeting was held on the potential development of a Recreation
Center on the land adjacent to the Senior Activity Center. The mailers sent out for this
meeting did not get to the households. Residents are in favor of the presented concept plan
showing a Recreation Center, Library, and walking trails.
■ SPIN #5 — No Activity to Report.
■ SPIN #13 — Things are quiet in the neighborhood. There is a teenage driving problem in
Southridge Lakes.
■ SPIN #15 — A retail / restaurant development has been proposed on the south side of F.M.
1709, next to Wendy's.
■ SPIN #16 —No Activity to Report.
■ SPIN #12 — Proposal to turn building on Randol Mill into an office building. There are areas
that have manhole covers sticking quite high. Concerns about property values in the area.
■ SPIN #1 — Clariden School versus the residents, this proposal is going to P&Z on Thursday,
March 22. Residents in the area wish to keep this property zones as "SF -IA" Single Family
Residences.
■ Seniors — School opens in the middle of August and construction on Peytonville will not be
done by then, fears of lots of noise and dirt have been expressed.
■ SPIN #11 —No Activity to Report.
■ SPIN #3 — No Activity to Report.
SPIN Standing Committee Meeting, March 21, 2001
Minutes
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* * OFFICIAL MINUTES * *
APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE
■ SPIN #8 — Office building proposals on F.M. 1709 include a Bank One and the Gateway
Church. The Gumm Office Building goes before Planning and Zoning on Thursday, March
22.
■ SPIN #14 — Continental Boulevard reconstruction underway, neighborhood happy to see this
start.
■ Youth — Excitement over the start of the Continental Boulevard reconstruction. Attended the
SPIN Meeting on February 26 regarding the Recreation Center, wanting to become more
involved in this topic, as there is a fear that uses for the ages of 13 — 18 year old could be left
out. Garrett is in California and that is why he could not attend.
■ Parks and Recreation Board — Parks and Recreation Board has approved recommendation on
the Trail System Master Plan, this is going to Planning and Zoning on Thursday, March 22.
The Parks and Recreation Board has also approved the Parks, Recreation, and Open Space
Master Plan, which will be going next to Planning and Zoning. Denton Equestrian Loop
Trail Association (DELTA) is applying for a Texas Parks and Wildlife Department grant in
June for the purpose of constructing a loop trail at Lake Grapevine. The estimates for the
bridge on Denton Creek totals $70,000.
Agenda Item No. 5, Town Hall Dedication Ceremony Assignments —
■ Mr. Conrads reviewed the Town Hall Dedication Ceremony, including CityFest 2001 from
noon to 6:00 p.m. on Saturday, March 24. The idea for the SPIN booth is to have a flipchart
available for residents to speak with the representatives, and for them to document issues
they identify in the community. Additionally, the Banner will be in place, and materials will
be on hand to distribute to participants. Mr. Conrads encouraged representatives to sign in
on the form provided after the meeting to volunteer to work the booth in one -hour shifts from
noon to 6:00 p.m.
Agenda Item No. 6, SPIN Candidates Forum Assignments —
■ Mr. Baltimore reviewed the Candidate's Forum concept scheduled for Tuesday, April 10 at
Johnson Elementary, beginning at 7:00 p.m. The sub -committee has identified the needs,
and will be contacting representatives to ask for their assistance.
Agenda Item No. 7, SPIN Retreat Assignments —
■ Mr. Conrads reviewed the Retreat concept scheduled for Saturday, April 7 at Southlake
Town Hall, beginning at 8:00 a.m. Mr. Conrads will plan the agenda, and will contact
representatives with assignments to help with the retreat. Mr. Conrads stated that notices will
be sent to all representatives, and that information on individuals to invite should be
forwarded to John Eaglen.
SPIN Standing Committee Meeting, March 21, 2001
Minutes
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* * OFFICIAL MINUTES * *
APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 8 SPIN Standing Committee Officer Elections —
■ The nominees for Chair included Mike Conrads. Mike Conrads was elected chair for the
year 2001 by unanimous consent.
• The nominees for Vice -Chair included Bill Stone and Kim O'Brien. Bill Stone was elected
Vice -Chair for the year 2001 by a majority vote.
■ The nominees for Secretary included Kim O'Brien and Andrea Brankin. Kim O'Brien
was elected Secretary for the year 2001 by a majority vote.
Agenda Item No. 9, New Business —
■ There was no discussion regarding this agenda item.
Agenda Item No. 10, Open Forum —
■ Bill Stone mentioned that he had not seen SPIN meeting notices in the newspaper for some
time, and asked if James Kunke could be present at a future meeting to discuss publicity. Mr.
Conrads replied that they would arrange for Mr. Kunke to be present at a future SPIN
meeting to discuss public information protocol.
Agenda Item No. 11, Adjourn — Chair Mike Conrads adjourned the meeting at 7:50 p.m.
ATTEST:
Mike Conrad , Chair
SPIN Standing Committee Meeting, March 21, 2001
Minutes
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