10-09-20011
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
JOINT CITY COUNCIL / SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #31)
1400 MAIN STREET
SOUTHLAKE, TEXAS 76092
MINUTES
OCTOBER 9, 2001
SPIN Standing Committee Members Present: Mike Conrads (#14), Chair; Kim O'Brien (#1),
Secretary; Martin Schelling (#2); Jan Francis (#5); Tim Miller (#6); Jeff Wang (0); Pattie
Minder (0); Brandon Bledsoe (#9e); Al Morin (#10); Roger Hutton (#11); Rick Phillips
(#12); Jeane Alexander (Substitute for #13 Representative Bill Stone); Andrea Brankin (#15
Co -Representative); Bob Walker (#16); Garrett Mills (Youth Co -Representative); David
Baltimore (Senior Representative).
SPIN Standing Committee Members Absent: Curtis Powell (#15 Co -Representative); Frith
Dabkowski (Youth Co -Representative).
SPIN Liaisons Present: Boyd Dollar (# 1); Naomi Cornelius (0).
City Council Members Present: Rick Stacy, Mayor; Patsy DuPre, Deputy Mayor Pro-Tem; Rex
Potter, Place 1; Greg Standerfer, Place 4.
City Council Members Absent: Ralph Evans, Mayor Pro-Tem; Keith Shankland, Place 2; Tom
Stephen, Place 5.
City Staff Present: Bruce Payne, Director of Planning; Pedram Fahranak, Director of Public
Works; John Eaglen, Assistant to the City Manager.
Agenda Item No. 1, Call to Order — Mayor Rick Stacy called the Joint City Council / SPIN
Standing Committee Meeting to order at 6:35 p.m.
Agenda Item No. 5, Neighborhood Reports — This item was moved up on the agenda.
n11Mi1-kNff! "I
1. Hosted Kimball Park Addition Meeting, not a lot of positives from the meeting; Mr.
David McMahan defensive, notified me that he would leave the meeting if things got
hostile. However, the meeting stayed together, and overall the crowd was pretty well-
behaved.
2. N. Carroll Office Buildings meeting held recently, and three (3) people showed up, not
too controversial, the developer has only a concept at this time.
3. Proposed Telecom / Clock Tower at Bicentennial Park meeting held, there was no one in
attendance at this meeting. Staff mailed a flyer to every surrounding neighborhood
around Bicentennial Park. The proposal has a very creative design for a micro-com
tower, could be a concern over the height of the building. The GTE annex is in the
SPINStanding Committee Meeting Minutes, October 9, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
development review process at this time, they could be back in conjunction with the
proposed clock tower.
• Seniors —
1 . Senior Advisory Committee met today, there was a question as to the status on the
Recreation Center and a use policy for the natatorium. The Seniors are interested in both
projects. Ms. DuPre suggested that interested seniors talk to Deputy Director of
Community Services Steve Polasek on both projects, and mentioned that there is a new
Aquatics Commission comprised of representatives of the City and CISD.
• SPIN #12 —
1. Cross Timber Hills Neighborhood Sewer Project, there will be a meeting with
homeowners on October 11, David Fleming from Public Works will attend. There are
lots of issues with this project, residents would like to set up a follow-up SPIN meeting to
address the issues and concerns. Timing is still an issue.
2. Questions about Joint Use, what facilities are available, is it possible to set up a web site
with a master calendar and contact information to reserve these facilities? Ms. DuPre
suggested that interested parties attend the monthly Joint Use Committee meeting on the
Second Thursday of each month.
• SPIN #9e —
1. Mr. Drews rezoning application for Pecan Creek / Acres, people got to a point where they
were upset about not knowing about this project, felt that it was sneaked through.
2. Parcels at Timarron adjacent to Continental, there are residents around this location who
would like to see the City purchase these areas and turn the property into a City park,
however they are opposed to turning this area into a Parks Maintenance Facility.
3. There are expressed concerns about a future proposed east -west road connection between
Byron Nelson and Carroll.
4. Residents are glad to see the construction wrapping up at Old Union Elementary, the
school zone enforcement has been good.
• SPIN #7 —
1. Lots of construction occurring in the area. There are concerns about the timing at the
traffic light at S. Kimball Avenue and F.M. 1709, the turn signals are not long enough.
2. Things have been going well at the school on S. Kimball Avenue, however the message
board is on continuously and it only has four things listed on the board. The Parking at
the stadium doesn't seem adequate, they are relying heavily on Commerce Business Park.
3. South Nolen is 95% complete, can finish in 2-4 weeks if Public Works is receptive to
things, TXU tried to place utility pole in the area. The developers have talked to them
about placing utilities underground. The City would like to have conservative time
estimates for the project due to the installation of the traffic light at F.M. 1709 and S.
Nolen Drive in 2002.
• SPIN #8 —
1. Code enforcement called last week on grass cutting in Woodland Heights, felt that three
(3) or four (4) notices to an owner should require a fine — Code Enforcement has a high
SPIN Standing Committee Meeting Minutes, October 9, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
number of notices distributed, residents should not have to be policemen to keep
individual lawns cut.
2. Harder to get the subdivision (Woodland Heights) a turning lane into the offices on
Westwood, residents would like to get City to place the turn lane in because the new
tenants are not as courteous as the City was when they occupied the office space.
Residents would also like stop signs at the exits to the office areas on Westwood.
3. Car leasing operation was approved by the Planning Department, this has been in
operation for two (2) months. Residents would like to clarify that the use is consistent
with the approved zoning at the location.
4. With the school on S. Kimball, recess is the only issue, everything else has seemed to be
okay so far.
5. The Gateway Church status is not yet known, there are issues with rats and snakes from
the barn on the property.
6. Terra Land Development is interested in buying the Pumpco Property, residents were not
aware of this until a week ago. The developer and Planning Department Officials had
been meeting with the Cambridge Place Home Owners Association a couple of times,
these were not SPIN Meetings. Cambridge Place impacted the drainage for the
surrounding neighborhoods when it was constructed, and the developers made an
agreement with me and it was approved, however the drainage issues were never
addressed. Now the same developer wants to build thirty-nine (39) homes on a couple of
acres, and Cambridge Place will have drainage issues. Paul Spain wrote a letter to the
City expressing his desire for me not be the host of a requested SPIN meeting, stating that
I have personally attacked him, which is not the case. The surrounding neighborhoods
will oppose this proposal.
7. There are concerns about what is going on with Wal-Mart
8. Residents like the City's Miron Water Tower, and residents are glad that the City has
purchased the Texas School of Baseball.
• SPIN #? —
1. Kirkwood Boulevard extension in conflict with Jarrell Shivers property, who is
developing agricultural uses on his property.
• SPIN #6 —
1. Thanks to Al Morin for agreeing to host the Kimball Park Addition meeting.
2. Public Works have tried to fix the roads damaged by sewer installation two (2) years ago,
still having problems in the Raintree Addition.
• SPIN #16-
1. City needs to check into the timing of the traffic light at Carroll and F.M. 1709, this is
backing up eastbound A.M. traffic to Carroll High School. Mr. Baltimore added that the
traffic light at F.M. 1709 and Peytonville is also a concern.
• SPIN #5 —
1. Some people were intimidated to speak up at the Kimball Park Addition meeting, because
Mr. David McMahan's demeanor. Thanks to the City Council for their approval of the
Autumn Glen Estates development plan in it's current form as "SF -IA." The only
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 3 of 8
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
remaining concern is the drainage from this development going into the surrounding
neighborhoods.
2. Master Thoroughfare Plan (MTP) Amendment for the extension of Kirkwood Boulevard
was held and the proposal passed at the Planning and Zoning Commission. The City
feels that we need this road, but why is the City trying to put this on the map, there
shouldn't be a need to disrupt the schools on Carroll Avenue.
3. There are adjacent residents who wish the developer of the proposed Shyram-Hari Estates
to change the name of this development, the developer seemed to be amenable to the
request.
4. Relating to SPIN #3, Alan Hochstein is open to serving as the representative for this
SPIN Area that is currently vacant.
• SPIN # 11 —
1. No Activity to Report.
• SPIN #15 —
1. Johnson Road and F.M. 1938 are areas of concern, as residents are wondering about the
status of these projects.
2. A SPIN Meeting was held on the proposed Johnson Acres, a large amount of input was
provided by participants. Density was not discussed in depth, the participants requested a
follow-up SPIN meeting, and they were encouraged to stay engaged in the process.
Drainage was a huge issue, however the developer came to SPIN early and has not yet
completed their drainage studies required at this time.
3. Right -of -Way acquisition on Johnson Road has stirred up an elderly gentleman that lives
adjacent to Johnson Road.
4. Jellico Estates, there are safety concerns emerging that need to be addressed.
5. 1938 is firing up.
6. West DPS Facility is progressing, residents are very happy to see this facility.
7. Pearson / F.M. 1709, there is a proposal to rezone this corner property to allow a gas
station, which was denied by Planning and Zoning Commission. The gas station debate
was sparked by interest growing around the portals to the City. Residents and myself
would like to be involved in the development of the City portals.
8. Brumbalow Property adjacent to the Jellico Estates, hopes that Terra Land Development
addresses the residents concerns expressed at the SPIN Meeting.
• SPIN #1 —
1. There are questions about the disposition of the Nature Center.
2. Intersections of White Chapel, there are no turn lanes to turn onto White Chapel, this is
backing up traffic and is a traffic control hazard.
3. Residents appreciate the work on Bob Jones Road going west, would like to see this
completed.
• SPIN #14 —
1. No Activity to Report.
SPINStanding Committee Meeting Minutes, October 9, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 6, City Council Reports — This item was moved up on the agenda.
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3 • Mayor Stacy —
4 1. Mr. Phillips asked about the closing of Kingswood Drive at F.M. 1938 upon expansion of
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the roadway, Mayor Stacy replied that the neighbors could pursue this, however it is very
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hard to close roads off due to Public Safety access issues.
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2.
Need to explain "Joint Use" to the School Board, there is a need for community support
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so that this concept can be fully implemented. There is a consistent struggle with Joint
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Use, and the hope is that the situation improves over time. The idea of a website based
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calendar and contact information is a good idea.
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3.
Regarding the natatorium, encourage participation at Joint Use Committee on the
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natatorium to get the most quality community use of the pool. In regards to the
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Recreation Center, there is still work being done towards this, the project is still two (2)
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to three (3) years out if we stay with the current plan.
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4.
Cross Timber Hills Neighborhood Sewer Project — this is a mess, Public Works has been
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out even this week, the hope is to have the lines installed by the end of October.
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5.
Metro Pool / Parcels at Timarron — the City is interested in purchasing the remaining
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parcels in that area, must purchase the property from Aventerra and are contiguous.
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6.
Carroll / Byron Nelson East — West Roadway — This is not a done deal, trying to look at
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this in the future, providing access for Public Safety, Public Works.
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7.
Pumpco Property — This will be a tough issue, this is an example of a small property that
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has inappropriate use. The Cambridge Place residents have indicated that appropriate
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residential use would be preferred over what is there now. Ms. Cornelius stated that as
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proposed, if communication with the developer continues, this could be a very special
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development for the City.
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8.
The City should be closing on the Texas School of Baseball property very soon.
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9.
Wal-Mart — This is a touchy subject at this time. Attempts have been made to get a Super
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Wal-Mart on the MESCO Property at Kimball and S.H. 114, and have looked at using the
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current site for a Sam's Club. This would mean a lot of revenue for the City. Currently
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Wal-Mart is under contract to purchase land in Grapevine at S.H. 114 and S.H. 26. The
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City currently cannot afford to lose Wal-Mart, we don't want to lose any business these
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days. Currently we are trying to get their attention and let them know that we do want
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them in Southlake. Ms. Minder asked what can we do to entice them to stay? Mr. Dollar
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asked if a citizens writing campaign would help communicate to them that they are
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wanted? Mr. Walker asked if the City could also work on Super Target for the Wal-Mart
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site?
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Mayor Stacy and Mr. Standerfer asked if Wal-Mart would be interested in land south of
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F.M. 1709 at Kimball, would this create problems? The City could also discuss
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incentives to keep Wal-Mart in Southlake, and asked if that would be problematic?
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Ms. Minder asked if the Super Wal-Mart would be a 24 hour operation and about
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deliveries. Mr. Dollar asked if there is something that the City could do to expedite
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MESCO moving out to make that site available sooner?
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SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 5 of 8
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* * OFFICIAL MINUTES * *
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Mr. Walker asked if a SPIN Meeting on the Wal-Mart situation would help, laying out
the complete situation like has been happening tonight might help build support for
efforts to keep them in town versus opposition simply based on an incomplete
understanding of all of the issues involved in this situation. Mayor Stacy replied that at
this time it would hurt the City's efforts to develop public attention on a Southlake versus
Grapevine situation, but in the future SPIN could be utilized to assist in providing
information to the public.
Mr. Conrads suggested a work group of interested citizens to brainstorm and develop
some action items to help out in the effort.
10. Star Center / Ice Skating Rink — This project is still alive, need to find a way to pay for
this. There are four potential sites for this type facility, including Town Square, adjacent
to the football stadium, F.M. 1709 between White Chapel United Methodist Church and
the Timarron / Richards Tract, and Tract II / III in Aventerra in a "donut hole." Another
concern besides land is the operating costs for such a facility, but revenues could be
increased by $2 million dollars.
11. Electronic Polling — The idea of electronic polling was not Mr. Brad Bradley's idea, I
have talked with Public Information Officer James Kunke about this concept previously.
I met with Mr. Bradley to discuss this, and I told him while we need e-polling
capabilities, the City should be in charge of this. It would be an awesome tool for the
community to use.
• Deputy Mayor Pro-Tem DuPre —As Ms. DuPre had a previous conflct and had to leave early
she had no Report outside of the Mayor's comments;
• Councilmember Rex Potter — No Report outside of the Mayor's comments.
• Councilmember Greg Standerfer — No Report outside of the Mayor's comments.
The Joint City Council /SPIN Standing Committee Session was adjourned at 8:30 p.m.
Agenda Item No. 2, Approval of the Minutes from the September 13, 2001 Meeting —
• Motion was made to approve the minutes to include amendment showing Bob Walker was
present at the September 13, 2001 Meeting.
Motion: Minder
Second: Brankin
Motion was unanimously approved.
SPIN Standing Committee Meeting Minutes, October 9, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 3, Administrative Comments — Chair Mike Conrads reviewed the following
items:
• Upcoming MTP Amendments - There will be a number of Citywide SPIN Meetings to come
over the next few months regarding a package of proposed amendments to the Master
Thoroughfare Plan;
• Moderator Roles — Have received feedback from previous SPIN Meetings, including that the
SPIN Representative should be more active in the facilitation role versus a traffic cop, let's
generally accept feedback, and there will be a re -publishing of the meeting guidelines
(review issue timeline at the beginning of the meeting, taking notes and explanation as to
why this is done, and having a facilitator and a scribe at each meeting);
• Recruitment — November is recruitment month, please bring in Representatives for vacant
positions and liaisons for each SPIN Neighborhood;
• SPIN Executive Committee Nominations — The nomination forms for 2002 Executive
Committee positions will be distributed soon, please complete your nomination form and
return to John Eaglen as soon as possible.
Agenda Item No. 4, Fiscal Year 2000-01 Budget Review — Assistant to the City Manager John
Eaglen stated that the new Fiscal Year began on October I", and a wrap-up of the Fiscal Year
2000-01 spreadsheet was included in the packet for review.
Agenda Item No. 7, Publicity Update — The following publicity items were discussed by Andrea
Brankin:
• The updated SPIN Brochure is almost completed and ready for the printer;
• The content on the SPIN monthly newspaper ad/column is progressing.
Mr. Walker suggested that a timeline of the development process be generated and distributed to
meeting attendees. Mr. Conrads suggested placing the "next steps" for a SPIN meeting item on
the easel for meeting attendees to jot down. Mr. Walker suggested a follow-up email thanking
meeting participants for attending SPIN meetings and noting potential dates for the "next steps."
Mr. Eaglen replied that he would review the potential to implement these ideas and report back
to the Standing Committee.
_Agenda Item No. 8, Standing Committee Recruitment — This agenda item was covered during
Agenda Item No. 3, Administrative Comments.
Agenda Item No. 9, Open Forum —
• Chair Conrads discussed a Keep Southlake Beautiful (KSB) Meeting recently attended, KSB
is interested in conducting some joint projects with SPIN in 2002.
Motion to allow SPIN to be a partner with Keep Southlake Beautiful for 2002.
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 7 of 8
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Motion: Conrads
Second: Minder
The motion was unanimously approved.
• Wal-Mart Discussion Meeting - A meeting to discuss citizen involvement in the Wal-Mart
situation will be held on Monday, October 15t' at Town Hall from 6:30 p.m. — 8:00 p.m. The
goal of this meeting is to develop ideas and an action plan for citizen involvement in the
process;
• Jeff Wang apologized to the Committee for his earlier Neighborhood Report regarding the
status of Nolen Drive, and mentioned concern that SPIN Representatives were being
included in advocacy positions during consideration of development projects. Mr. Wang
cited that QuickTrip Corporation's comments that the SPIN #7 Representative was in support
of the proposed gas station / convenience store, when that was not the case. Mr. Wang stated
that SPIN Representatives should always take the SPIN hat off prior to any comments that
take a position, and should always identify and clarify your role when speaking out.
Bob Walker stated that a SPIN Representative should never speak beyond their own opinion,
as they don't represent any specific body.
Pattie Minder asked if the SPIN Representative should provide a report and then clarify their
role and provide their input on a particular issue.
Tim Miller stated that a SPIN Representative should never orally recap a meeting, but should
rely upon the provided written neighborhood report to recap the issued discussed at a SPIN
meeting.
Boyd Dollar stated that the Planning and Zoning Commissioners and the City Council
members need to read the report prior to consideration of a project, and should not rely upon
the SPIN Representative to be present at a meeting to recap the discussion that occurred at a
SPIN meeting.
Agenda Item No. 10, Adjourn — Chair Conrads adjourned the meeting at 9:40 p.m.
ATTEST:
Mike Conra s, Chair
SPIN Standing Committee Meeting Minutes, October 9, 2001
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