08-14-20011
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TEXAS 76092
MINUTES
AUGUST 14, 2001
SPIN Standing Committee Members Present: Mike Conrads (#14), Chair; Bill Stone (#13),
Vice -Chair; Kim O'Brien (#1), Secretary; Martin Schelling (#2); Jan Francis (#5); Jeff Wang
(0); Brandon Bledsoe (#9e); Al Morin (#10); Rick and Jackie Phillips (#12); Andrea
Brankin (#15 Co -Representative); Garrett Mills (Youth Co -Representative); David Baltimore
(Senior Representative);
SPIN Representatives Absent: Tim Miller (#6); Pattie Minder (0); Roger Hutton (# 11); Bob
Walker (#16); Frith Dabkowski (Youth Co -Representative); Cara White (Parks Board
Representative).
Guests Present: Bill Cosgrove.
City Staff Present: John Eaglen, Assistant to the City Manager.
Agenda Item No. 1, Call to Order —
■ Chair Mike Conrads called the meeting to order at 6:30 p.m.
Agenda Item No. 2, Approval of the Minutes from the July 10, 2001 Joint City Council / SPIN
Standing Committee Meeting —
■ Motion to approve the minutes from the July 10, 2001 Joint City Council / SPIN Standing
Committee meeting as submitted.
Motion: Schelling
Second: Morin
The motion was unanimously approved..
Agenda Item No. 3, Administrative Comments —
■ Chair Conrads welcomed Brandon Bledsoe, and thanked Jeff Wang for his work on hosting
the second QuickTrip meeting held on July 12, 2001.
SPIN Standing Committee Meeting Minutes, August 14, 2001 Page 1 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 4 Discussion of Neighborhood Southlake Organization —
■ Chair Conrads mentioned that the Committee members should have received an email from
the Neighborhood Southlake Organization, and that there has been no identified contact
person representing this group. Chair Conrads recapped the discussion by Executive
Committee that this is a separate group from SPIN;
■ Chair Conrads stated that he had a discussion with Brad Bradley, who is starting a group
called Southlake United Neighbohoods (SUN), and his concept for this group is to be what
SPIN was originally envisioned as, an advocacy group for homeowners.
■ Mr. Morin said that SPIN needs to be careful in relation to these groups if they become
politically motivated;
■ Ms. Brankin commented that the formation of these groups may reflect the changing nature
of Southlake;
■ Mr. Stone replied that with the proliferation of these organizations, the messages of all of the
organizations may become murkier to the public;
■ Mr. Schelling stated that he believes that SPIN is doing what the organization was originally
envisioned to accomplish;
■ Chair Conrads replied that in dealing with these groups that on the surface seem to be doing
SPIN -like activities, there could be an opportunity to reiterate to the public what SPIN is and
what SPIN does.
Agenda Item No. 5, Discussion of Decision Timeline Regarding the Number of High Schools in
the Carroll I.S.D —
■ Chair Conrads reviewed the decision timeline with the Committee, and stated that the
position of the Executive Committee after discussing this issue was to remain nuetral;
■ Mr. Baltimore suggested that SPIN may have a peripheral role in this decision process in
encouraging CISD in getting facts out to the public, and that SPIN may wish to communicate
a willingness to provide technical assistance to them;
■ Mr. Stone commented that SPIN should keep a long -arms distance from this process due to
the emotional nature of the issue, and that it is not directly related to the City;
■ Mr. Morin stated that he agrees with both points of view, and provided that CISD is
sophisticated enough to get the information on this issue out to the public prior to the
decision being made.
Agenda Item No. 6, Discussion of Local Option Election Southlake Organization -
■ Mr. Morin reviewed the effort to hold a Local Option Election to determine the desire to
allow wine sales in Southlake, reviewed the scope of the project, and reviewed the current
project timeline. Mr. Morin provided that while the task will not be easily accomplished, he
believes that the organization is in place to accomplish the goals of the effort. The purpose
of this discussion item was to familiarize the Standing Committee with the efforts being
undertaken.
SPIN Standing Committee Meeting Minutes, August 14, 2001
Page 2 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 7 Fiscal Year 2000-01 Budget Preparation Update — Mr. Eaglen reviewed the
following areas with the Standing Committe:
■ City Manapr will file his recommended budget to the City Secretary by close of business on
August 15' ;
■ Details on the proposal and the proposed Capital Improvements Plan (CIP) will be provided
in the packets to be mailed on Friday, as work is still progressing on the proposal at this time;
■ At this point it looks as if the tax rate is going to be kept at $0.422 per $100 of valuation, and
that increased revenues have helped in the effort to maintain the current tax rate.
Agenda Item No. 8, Completion of Publicity Items in FY 2000-01 Budget —
■ Mr. Mills reviewed the conceptual outline for the SPIN Brochure and Water Bill Insert, and
received comments from the Standing Committee members in attendance.
■ Chair Conrads asked if these comments could be incorporated into the layout in time for
Executive Committee review at the next meeting. Mr. Mills replied that they could be
incorporated.
■ Mr. Eaglen reviewed alternatives for meeting notification signage, as funding was approved
by City Council to purchase replacement sign frames last month.
■ The suggestions for meeting signage included that they be visible and durable, distinguish the
areas where signage is to be located, review the feasibility of placing PVC pipe in sign
locations to ease sign placement efforts, and simplifying the verbiage on the signs so that
they are easier to read.
■ The Standing Committee members agreed to continue with the current frames, and asked Mr.
Eaglen to review the recommendations to improve the signage. Mr. Eaglen replied that he
would have a progress report available at the Executive Committee meeting and at the next
Standing Committee meeting next month.
Agenda Item No. 9, Neighborhood Reports —
■ SPIN #9e —
1. Proposed First American Bank at Byron Nelson is coming before City Council soon;
2. There will be a SPIN meeting held soon for Pecan Creek, a mixed -use development east
of the Villages at Timarron, and he would need help hosting the meeting. Ms. Francis
agreed to assist;
3. In SPIN #9w there is currently a plat issue that will be coming forward soon.
■ SPIN #7 —
1. S. Kimball road reconstruction not as bad as anticipated due to school opening;
2. Brumlow Avenue intersection improvements underway at State Highway 26, should be
sticky as this involves a railroad crossing;
3. South Nolen Drive will most likely not be open for the start of the football season due to
relocation of fiber optic, but everyone is still trying to get the road open for the first
game.
SPINStanding Committee Meeting Minutes, August 14, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ SPIN # 1 —
1. Storage Barn / Concession area at Bob Jones Park burned down, police have caught 3 of
the 4 vandals due to neighbors paying attention to their presence in the area, there is a
concern over police presence in the park;
2. Some concerns have been raised over the entry sign to Clariden Ranch;
3. Volunteers have been working on GPS for the Walnut Creek Trails
■ SPIN #12 —
1. Meeting held on Cross Timber Hills Sewer Project last week, trees are largest concern.
Overall the meeting went well, the City Manager facilitated the session. Individual
concerns are still being addressed.
■ Seniors —
1. Senior Advisory Committee held meeting today, Steve Polasek from Community
Services came to update the committee on the Library and how Parks and the Natatorium
will impact the Senior Community.
2. Steve Lakin of Call -A -Ride Southlake (CARS) notified him that they turned away 23
requests due to the lack of volunteer drivers in July, and that they need help.
■ SPIN #5 —
1. Phase IV Neighborhood Sewer Project Meeting to be held on August 20;
2. There is a proposal for duplexes at the corner of Kimball and Highland that is causing a
stir in the neighborhood;
3. Aventerra project is beginning to fire up, and that the Aventerra Marketing Center will be
open soon;
4. Hidden Creek changed their zoning request to SF-lA, there are still concerns in the
neighborhood over gross versus net acreage.
5. Mr. Cosgrove reviewed his situation regarding road construction on Shumaker Drive, and
inquired about the status of the Phase IV neighborhood sewer project to see if water and
sewer lines could be upgraded along Shumaker in conjunction with the project. Mr.
Eaglen stated that the CIP Technical Committee had finished ranking projects, and that
the Shumaker Road Reconstruction was one project that had been ranked, but he was
unaware of the final rankings. Mr. Eaglen committed to follow-up on the status of this
project in the proposed CIP and forward information to Ms. Francis.
■ SPIN #10 —
1. No Activity to Report.
■ gPTN fil? —
1. Kirkwood Hollow Phase III Plat approved by City Council last week;
2. Mr. Dollar asked about trucks coming out of Kirkwood Hollow onto White Chapel, Mr.
Schelling thought that the only entrance to the subdivision was from Kirkwood.
SPINStanding Committee Meeting Minutes, August 14, 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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■ SPIN #13 —
1. Concerns over the course of trail construction along the north side of F.M. 1709.
2. Mr. Baltimore recapped the status of the F.M. 1938 extension — three alternatives
presented, third alternative seems to be preference at this point, next step would be
consideration of funding request by the State. Estimated time for construction if this
project receives funding is around 2004-2005.
■ RPTN tkl 5 —
1. Siena subdivision recently approved by City Council;
2. Sonic / Dry Cleaners under construction;
3. SPIN meeting to be held on August 22 regarding the City -owned property at the corner of
Pearson and F.M. 1709
4. There has been some interest in the property at the corner of F.M. 1709 and F.M. 1938.
■ Youth —
1. Garrett will attempt to touch base with Frith Dabkowski
■ SPIN#14 —
1. No Activity to Report.
Agenda Item No. 10, Open Forum —
■ Mr. Wang mentioned that he attended the City Council Work Session on the Tax Increment
Reinvestment Zone, and stated that there should be concern over future debt service, and that
in reality the City is a cash -poor municipality;
■ Mr. Schelling mentioned that he has heard of a rumor that Wal-Mart is considering leaving
town, and that this could have a devastating impact on sales tax driven entities like the Crime
Control District.
Agenda Item No. 11, Adjourn —
■ Chair Conrads adjourned the meeting at 9:20 p.m.
ATTEST:
Mike Conrad ,C iair
SPIN Standing Committee Meeting Minutes, August 14, 2001
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