04-07-20011
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE RETREAT / BUSINESS MEETING
SOUTHLAKE TOWN HALL
1400 MAIN STREET, CONFERENCE ROOMS #3C AND #3D
SOUTHLAKE, TEXAS 76092
MINUTES
APRIL 7, 2001
SPIN Representatives Present: Mike Conrads (#14), Chair; Bill Stone (#13), Vice -Chair; Kim
O'Brien (#1), Secretary; Jan Francis (#5); Jeff Wang (#7 Liaison — Substituting for
Representative Darrell Faglie); Pattie Minder (0); Al Morin (#10); Rick Phillips (#12);
Andrea Brankin (#15); Bob Walker (#16); Garrett Mills (Youth Representative); David
Baltimore (Senior Representative).
SPIN Liaisons Present: Dennis Minder (0).
Council Members Present: Patsy DuPre.
Guests Present: Rick Eaglen, Apex Communications.
SPIN Representatives Absent: Martin Schelling (92); Milan Georgia (0); Tim Miller (#6).
Agenda Item No. 1, Call to Order — Chair Mike Conrads called the meeting to order at 8:30 a.m.
Agenda Item No. 2, Administrative Comments — Chair Conrads welcomed everyone, reviewed
the agenda, set the time expectations for the day, and introduced Mr. Rick Eaglen of Apex
Communications, who would be assisting in the meeting facilitation sessions later in the day.
Chair Conrads asked for input regarding the participant expectations for the day, the list included
the following:
■ Review Candidate's Forum Plan on April 10, 2001;
■ Have some fun;
■ Progress towards to stated agenda;
■ An opportunity to get to know each other better;
■ To learn.
Agenda Item No. 3, Approval of the Minutes from the March 21, 2001 Meeting —
Agenda Item No. 5, Prioritization of Standing Committee Initiatives for 2001 — This agenda
item was moved forward in the agenda. The list of initiatives were generated during the
discussion:
■ Visibility in the community — who we are and what we do;
■ Plug SPIN into contact with developers — connect with the development community;
■ Reiterate that SPIN is a non -political group — disclaimer on all printed materials;
SPIN Standing Committee Meeting Minutes, April 7, 2001 Page I of 5
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* * OFFICIAL MINUTES
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ Meeting format that supports the mission — chart development that establishes ground rules;
■ Materials that support the mission;
■ Development of two -deep leadership;
■ Website section, review current information, place more information;
■ Lack of exchange of information — how to work more closely and effectively with City
Council — the potential for a City Council representative to the Standing Committee was
discussed. Council member DuPre expressed interest in participating should the Standing
Committee wish to pursue this item.
■ Neighborhood Issues raised to SPIN;
■ More contact with boards and commissions;
■ Increased meeting attendance and participation;
■ Publicity plan for SPIN;
■ More respect for SPIN and representatives;
■ Water Bill Insert on SPIN;
■ SPIN focus on individual neighborhoods in newspaper
■ Homeowner Association (HOA) newsletters — draft SPIN release for publication;
■ Refresh "How to do the Job;"
■ Requirement to have a SPIN meeting — increased consultation with SPIN representative prior
to the meeting date;
Agenda Item No. 6, Identification of Community Activities for SPIN Participation — The
discussion of this item focused on the following bullet points:
■ Need to develop a "booth strategy" to implement at desired community events;
■ Need to focus on "informational" type activities versus "entertainment" type activities;
■ Consensus of the participants was to develop a strategy for participating in booths at
community activities, and for 2001 to do fewer community events
Agenda Item No. 7, Standing Committee Meeting Focus Topics, 2001 — The participants
reviewed the 2000 meeting topics, including the following:
■ Parks and Trails — Twice held
■ Water Conservation
■ Economic Development
■ Roads and Traffic
■ Capital Improvement Program and CIP FY 2000-01 Budget
■ Schools
■ Library
■ Planning and Zoning Workshop
The following list of topics for 2001 included the following items:
■ Town Square Direction
■ Traffic
■ Master Plan Updates
1. Land Use Plan
SPIN Standing Committee Meeting Minutes, April 7, 2001 Page 2 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
2. Thoroughfare Plan
■ Recreation Center Planning
■ S.H. 114 / S.H. 121 Intersection (TxDOT Participation)
■ Publicity / Public Information
■ Assistant to the City Manager's Monthly Report / City Manager Quarterly Report
■ Portals Update
■ Developer Introduction to SPIN / Strategic Plan to approach relationship building
■ CISD - High School Issue
■ 2002 Taxes
■ Capital Improvement Program Process and FY 2001-02 CIP Budget
■ Sabre Update
■ F.M. 1938 Extension (Randol Mill) Progress Report
■ DFW Airport Growth
The participants agreed to develop this list and approve a meeting topics calendar for 2001 at the
May Standing Committee meeting.
Agenda Item No. 4, Meeting Facilitation Session — This agenda item covered the following
items:
■ Recap of the presentation material at the February 24, 2001 SPIN Orientation;
■ Discussion of purpose for this session;
■ Review of meeting facilitation format for SPIN Meetings;
■ Breakout session — each group takes on a hypothetical controversial meeting topic and
practices meeting facilitation concepts. Chair Conrads and Mr. Eaglen assist the group and
offer suggestions as the groups practice;
■ Session recap
Agenda Item No. 8, Neighborhood Reports —
■ SPIN #1 —
1. Clariden School recap.
2. Girls Softball Association has requested a revision to the Parks Master Plan to place a
lighted softball complex at Bob Jones Park, this is controversial to the neighborhood.
■ SPIN #7 —
1. School construction off of S. Kimball recap.
2. Stadium concerns are in the neighborhood, as people wonder how the roads are going to
handle the game night traffic.
3. Continental construction underway providing access to the stadium site.
4. Kimball expansion and extension recap.
5. Airplane noise — little planes are creating a lot of noise.
6. South of Gateway on Continental is empty property — does City get revenue from this
area?
SPIN Standing Committee Meeting Minutes, April 7, 2001 Page 3 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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■ SPIN # 15 —
1. Drainage issue for one resident filed.
2. In the neighborhood, there is a cleaners and a Sonic that is going in.
■ SPIN #13 —
1. Intersection improvements are cleaning up.
2. Tetco gas station / convenience store has become a 7-11 gas station / convenience store.
3. High Point Addition — selling lot.
■ Youth Representative —
1. Interested in participating in the Recreation Center Project as things begin.
■ RPT1\T fit -
1. School construction on S. Kimball issues recap, mostly concerned with construction
times — beginning early in the morning, working late hours at times.
2. Drainage issues exist from school construction, erosion present on two lots.
3. Gumm property — City Council approved "0-1" Zoning versus P&Z Recommendation of
"S-P-l" Zoning. Concern in neighborhood.
4. Gateway Church is coming through the process, will be going to P&Z later this month.
5. Parks Board / Joint Use Issue with lighting of ballfields.
6. Trucks at Room Store on F.M. 1709 are violating the agreement, has truck in front of
store serving as a sign.
■ Senior Representative —
1. No Activity to Report.
1. No Activity to Report.
■ SPIN #10 —
1. No Activity to Report.
■ SPIN #14 —
1. Timberlakes Homeowners Association.
■ SPIN #5
1. Haltom Creek Estates — too close to issue, need help facilitating meeting. Mike Conrads
and Andrea Brankin will facilitate the April 16 SPIN meeting.
2. Aventerra is in the Development Review Process, should come to P&Z sometime in May
at this point.
Agenda Item No. 9, Communication Improvement Action Plan Review and Validation — There
was no action regarding this agenda item, it was determined that this item would be reviewed
with the Standing Committee and other identified parties on a future meeting agenda.
SPIN Standing Committee Meeting Minutes, April 7, 2001
Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 10, New Business — There was no action regarding this agenda item.
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3 Agenda Item No. 11, Open Forum — There was no action regarding this agenda item.
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6 Agenda Item No. 12, Adjourn —Chair Conrads adjourned the meeting at 2:30 p.m.
8 ATTEST:
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12 Mike Conradi Chair
SPINStanding Committee Meeting Minutes, April 7, 2001 Page 5 of 5