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01-18-2001* * OFFICIAL MINUTES * * APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE JOINT CITY COUNCIL / SPIN STANDING COMMITTEE MEETING SOUTHLAKE TOWN HALL 1400 MAIN STREET, CONFERENCE ROOMS #3C AND #3D SOUTHLAKE, TEXAS 76092 MINUTES JANUARY 18, 2001 SPIN Representatives Present: Mike Conrads (#14), Chair; Kim O'Brien (#1), Secretary; Martin Schelling (#2); Milan Georgia (0); Jan Francis (#5); Tim Miller (#6); Darrell Faglie (0); Lynda Warner (#9w); Al Morin (#10); Roger Hutton (#11); Rick Phillips (#12); Bill Stone (#13); Curtis Powell (#15); Andrea Brankin (#15); Bob Walker (#16); David Baltimore (Senior Representative); Garrett Mills (Youth Representative); Cara White, Parks and Recreation Board Representative. City Council Members Present: Rick Stacy, Mayor; Gary Fawks, Mayor Pro-Tem; Ronnie Kendall, Deputy Mayor Pro Tem; Rex Potter; Patsy DuPre. City Council Members Absent: Keith Shankland; Greg Standerfer. SPIN Representatives Absent: Pattie Minder (0). City Staff Present: Billy Campbell, City Manager; Sharen Elam, Director of Finance; Charlie Thomas, City Engineer; John Eaglen, Assistant to the City Manager. Agenda Item No. 1, Call to Order — ■ Mayor Rick Stacy called the meeting to order at 6:30 p.m. Agenda Item No. 2, Communication Issues Problem Solving Recap — Chair Conrads reviewed the November 14, 2000 meeting, providing the problem statement that was reviewed by members of the SPIN Executive Committee, Standing Committee, and City Staff. ■ Problem Statement — "Lack of complete communication of community issues that results in resident frustration." ■ Action Plan Items on which to focus: 1. Problem: Lack of Notice to SPIN of issues raised to City Council/Staff/Homeowners Associations. 2. Developer doesn't wish to communicate, hold SPIN meetings. 3. Tracking Development Review Committee (DRC) Items throughout the process. SPIN Standing Committee Meeting Minutes, January 18, 2001 Page 1 of 6 * * OFFICIAL MINUTES * * APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE Agenda Item No. 3, City Council Reports — Deputy Mayor Pro-Tem Kendall — Intersections are a big issue, and asked City Engineer Charlie Thomas to provide a brief status report on the intersection improvements adjacent to White Chapel Blvd. and F.M. 1709 and Peytonville Avenue and F.M. 1709. Mr. Thomas also provided information on the Dove Road intersection with State Highway 114 (ready next year) and the Continental Road Reconstruction from S. Peytonville Avenue to S. White Chapel Boulevard (bridge reconstruction scheduled to occur during Spring Break). Mayor Pro-Tem Fawks — Announced that the second part of the Economic Development Goal Session was rescheduled to Thursday, February 1st, and announced that this session would be an important one to attend to gather information on economic development initiatives. Mr. Fawks also thanked the members of the SPIN Standing Committee for their hard work and making the process work. Mayor Stacy — Mayor Stacy reiterated the importance of the Economic Development Goal Session in terms of future direction for economic development initiatives. Mayor Stacy reviewed the situation regarding the Rooster Restaurant proposal that was not approved by the City Council on January 16 due to the Council's opinion that the proposed location was not adequate for that type of use. Mayor Stacy suggested looking at updating the Land Use Plan in regards to specific parcels that everyone could agree upon for certain types of usage. The Mayor mentioned that initial discussions with Wal Mart regarding the relocation of their current facility has initially focused on several sites along S.H. 114, or renovating their current site. The Mayor asked if there were issues with discussing the flea market site adjacent to N. White Chapel and S.H. 114. Mr. Morin asked if this location would impact the plans for the development of a corporate campus -style environment along the S.H. 114 Corridor. The Mayor replied that the plans for this type of development are for the north side of the highway corridor. Council Member Potter — Mr. Potter presented a Town Hall recap for the Standing Committee members and guests, and thanked SPIN for their role in the process. Council Member DuPre — Ms. Dupre presented a Joint Drug and Alcohol Committee status report, and encouraged participation with this Committee. Ms. Dupre also presented a brief introduction on the Metroport Teen Court program. Ms. Dupre also updated the audience on the status of the local efforts to pass State Legislation authorizing the community to hold a local -option election to decide if wine sales are acceptable in Southlake. SPI1V Standing Committee Meeting Minutes, January 18, 2001 Page 2 of 6 * * OFFICIAL MINUTES * * APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE Agenda Item No. 4, Neighborhood Reports — SPIN #6 - 1. Coyotes have been reported in some of the neighborhoods in SPIN #6. 2. Status report on Raintree Road improvements and the status of infrastructure in the Rainforest Addition. 3. Mentioned that recently there has been an increase noise level from DFW Airport. Mr. Boyd Dollar mentioned this may be due to increased usage, and to report issues to Council Member Keith Shankland. Mr. Steve Lakin stated that in cold weather periods there would be increased noise, as the takeoffs increase to the north side of the airport. ■ SPIN #1- 1. Concerns regarding Clariden School applying for a zoning change on N. White Chapel Blvd. 2. Enthusiasm over Bob Jones Park improvements being made before June 30"', however there still remains concern in the neighborhood over potential lighting of the soccer fields in the park. ■ Senior Representative — 1. Concerns about road conditions in SPIN #12. 2. Questions remain regarding the status of the F.M. 1938 extension project. SPIN #16 — 1. Status report regarding Specific Use Permit for on -premises alcohol consumption for the Golden China Restaurant in Southlake Woods project. 2. Joint Use Natatorium is in progress. Mr. Lakin provided a brief status report on the Natatorium Planning Committee. SPIN #9w — 1. Mentioned that reports of coyotes has occurred in her neighborhood also recently. 2. Stated that she received her packet late, needs to have in advance of the meeting to properly notify the residents. 3. Construction of Pine Dr. is still not done, residents do not want to see this occur due to increased occurrences of speeding along the road. SPIN # 10 — 1. Status on drainage project in Mission Hill Estates. 2. SPIN #10 Meeting held 12-6-00 on a proposed office building across from the old City Hall, residents in attendance did not express any lingering concerns with the project. 3. Bicentennial Park — the issue of the Recreation Center placement on the hill adjacent to the White Chapel entrance needs to be resolved. ■ SPIN #13- 1. Randol Mill and F.M. 1709 traffic and intersection improvements an issue. 2. Traffic on Southridge Lakes Boulevard a problem. 3. Status report on West Department of Public Safety Facility. SPIN Standing Committee Meeting Minutes, January 18, 2001 Page 3 of 6 * * OFFICIAL MINUTES * * APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE ■ SPIN #3 — 1. Status report on project submitted by Art Clayton, who wishes to put seven (7) homes along the north side of Dove Road, east of Carroll Avenue. Mr. Clayton is meeting with neighborhood residents this evening. ■ SPIN #5 — 1. No activity to report. ■ RPTN #7 - 1. Also reports of increased noise from the Airport in the neighborhood. 2. Regarding Land Use Plan update, one consideration to this project would be the potential impact of SPIN #7 neighborhood in regards to residential. 3. Nolen Drive under construction. 4. School construction progressing, discussed with staff the S. Kimball road reconstruction concept plan. ■ SPIN #2 — 1. No activity to report. ■ SPIN #15 — 1. Issues with the proposed SuperTarget have been resolved, with the developer withdrawing the request. 2. Johnson Road improvements are going to be a mixed blessing. ■ SPIN #11 — 1. No activity to report. ■ SPIN #14 — 1. Continental Road improvements are coming soon. 2. Not SPIN #14, but hosted a meeting for SPIN #15 regarding Parc Place Addition, proposed residential development allows for one acre, they wish to develop one-half acre lots. ■ Parks and Recreation Board Representative — 1. The Recreation Center location is an issue, currently reviewing the Timarron/Richards site as one alternative. 2. Trail System Master Plan Update status report — SPIN meetings should be coming soon. 3. Facility Utilization Agreements with sports associations recently approved. 4. Bob Jones Park improvements set to start soon. Agenda Item No. 5, Open Forum — There was no discussion regarding this item. Agenda Item No. 6, Close Joint City Council / SPIN Standing Committee Session — ■ Mayor Stacy adjourned the joint session at 8:15 p.m. SPIN Standing Committee Meeting Minutes, January 18, 2001 Page 4 of 6 ' V * * OFFICIAL MINUTES * * APPROVED BY THE MEMBERS OF THE SPIN STANDING COMMITTEE Agenda Item No. 7, Town Hall Tour — ■ City Engineer Charlie Thomas and Assistant to the City Manager John Eaglen led two (2) tour groups around the Southlake Town Hall facility beginning at 8:25 p.m. Agenda Item No. 8, Call to Order — ■ Chair Mike Conrads called the Standing Committee meeting to order at 9:15 p.m. Agenda Item No. 9, Administrative Comments -- Chair Conrads reviewed the draft agendas and the potential dates for the Orientation (Saturday, February 24, 2001) and the Retreat (Saturday, April 7, 2001). A rough list of volunteers to assist in each of these events was developed. Agenda Item No. 10, Approval of the Minutes from the October 12, 2000 Meeting — ■ Motion was made to approve the minutes with the changed mentioned by Cara White. Motion: Schelling Second: O'Brien Motion was approved unanimously. Agenda Item No. 11, Materials Selection Recap— ■ Chair Conrads provided the status of the materials selection from the October meeting. ■ Mr. Eaglen handed out business cards and liaison name tags. Agenda Item No. 12, Open Forum -- Mr. Eaglen passed out a token gift from the City Manger's Office, and thanked the Standing Committee for all of their efforts on behalf of the City Manager's Office. Agenda Item No. 13, Adjourn — ■ Chair Conrads adjourned the meeting at 9:45 p.m. ATTEST: Mike Conrads, Chair SPIN Standing Committee Meeting Minutes, January 18, 2001 Page 5 of 6 AA.