Agenda Item Comments - 12-1-2009 M�
City of Southlake, Texas
MEMORANDUM
November 23, 2009
TO: Board of Directors, Tax Increment Reinvestment Zone Number One, City
of Southlake, Texas
FROM: Alison Ortowski, Assistant to the City Manager
SUBJECT: Agenda Item Comments — TIRZ Board of Directors Meeting,
12/01/2009, 5:00 p.m.
The Board of Directors Meeting is scheduled for 5:00 p.m. in the City Council Chambers
at the Town Hall Building. The meeting is intended to inform you of the financial status
of the reinvestment zone, present the annual report to the Board of Directors, and to
take care of annual administrative items relating to the Board. Also, this is an
opportunity for Town Square to update the Board of Directors regarding the status of the
development.
Agenda Item No. 2, Approval of the minutes from the August 4, 2009 Tax Increment
Reinvestment Zone Number One Board of Directors meeting — A copy of the meeting
minutes is included in your packet for review. If you have corrections to the meeting
minutes, please advise me in advance of the meeting, or you may make changes as
part of the motion during consideration of this item at the meeting.
Agenda Item No. 3, Approval of Recommendation to the City Council for the
appointment of the Chair for Tax Increment Reinvestment Zone Number One, City of
Southlake, Texas, for 2010 —
Section 311.009(f) of the Tax Increment Financing Act (the "Act") states the following:
"Each year the governing body of the municipality shall appoint one member of the
board to serve as chairman for a term of one year that begins on January 1 of the
following year." The City Council is to select the Chair, based on a recommendation
from the TIRZ Board of Directors. Resolution No. 09-076 provides for the City Council to
meet this requirement, and is currently scheduled as an item for consideration on the
December 15, 2009 City Council meeting agenda. A copy of this resolution is included
in your packet.
Agenda Item No. 4, Election of Vice-Chair for Tax Increment Reinvestment Zone
Number One, City of Southlake, Texas, for 2010 — The Board is asked to consider the
election of a Vice-Chair at this meeting. The Bylaws stipulate that this term is for one
(1) year. This appointment is made by the TIRZ Board and not by the City Council. The
duties of this office include those assigned by the Board, and to serve as Chair due to
absence of inability to act.
Board of Directors, Tax Increment Reinvestment Zone Number One, City of Southlake,
Texas
November 23, 2009
Page 2 of 2
Agenda Item No. 5, Approval of the 2009 Annual Report for Tax Increment
Reinvestment Zone Number One, City of Southlake, Texas — Included in your packet is
the TIRZ 2009 Annual Report prepared by Finance Director Sharen Jackson. Section
311.006 of the Tax Increment Financing Act establishes an annual report requirement
for the TIRZ, and a copy of this report must be forwarded to the Office of the State
Attorney General and to the chief executive officer of each taxing unit that levies taxes
within the zone. Please contact Sharen Jackson with questions regarding this report at
(817) 748-8042.
Agenda Item No. 6, Briefing on Southlake Town Square Projects — This is a standing
agenda item that provides Town Square the opportunity to brief the Board of Directors
on the Town Square projects and other items of interest.
As always, we appreciate your commitment and service to the community. If you have
questions or comments on the meeting agenda or any of the packet materials in
advance of the meeting, please do not hesitate to contact me at (817)748-8261 or
Finance Director Sharen Jackson at (817) 748-8042.