2001-09-13 SPIN Meeting SPIN STANDING COMMITTEE Thursday,September 13,2001
LOCATION: Town Hall Building
Third Floor,Conference Room#3B and#3C
1400 Main Street
Southlake, Texas 76092
TIME: 6:30 p.m.
AGENDA:
1. Call to Order.
2. Discussion: Administrative Comments.
3. Consideration: Approval of the Minutes from the August 14, 2001 Meeting.
4. Discussion: Status Report on Publicity Items.
5. Discussion: Status Report on Meeting Notification Signage.
6. Discussion: Status Report on Aventerra Project.
7. Discussion: Update on Proposed Package of Amendments to the Master Thoroughfare Plan.
8. Discussion: Forum on Land Use Plan and Master Thoroughfare Plan.
9. Discussion: Neighborhood Reports.
10. Discussion: Open Forum.
11. Adjourn.
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 N.
Carroll Avenue, and Southlake Town Hall, 1400 Main Street, Southlake, Texas on Friday, September 7,
2001 at 6:00 p.m.,pursuant to the Texas Government Code,Chapter 551.
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Sandra L. LeGrand •�'A S.
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City Secretary v i\
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If you plan to attend this public meeting and have a disability that requires special needs,please advise
the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to
assist you.
1 • .
SPIN STANDING COMMITTEE Thursday, September 13,2001
LOCATION: Town Hall Building—Conference Rooms#3b and#3c
1400 Main Street
Southlake, Texas 76092
TIME: 6:30 p.m.—8:45 p.m.
Dinner available beginning at 6:00 p.m.
AGENDA:
Item Time Topic Facilitator Purpose/Desired Participant
No. Outcome Preparation
1. 6:30 Call to Order Mike • Call meeting to --
p.m. Conrads order.
2. 6:30 Administrative Mike • Official Welcome --
p.m. Comments Conrads to Brandon
Bledsoe and Jeff
Wang
3. 6:35 Approval of the Minutes Mike • Review,adjust, • Review DRAFT
p.m. from the August 14,2001 Conrads and approve version of
meeting minutes. minutes from the
August 14
meeting
4. 6:40 Status Report on Andrea • Review progress --
p.m. Publicity Items Brankin on publicity items
—brochure,water
bill insert;
• Discussion of
upcoming
publicity items
5. 6:50 Status Report on Meeting John Eaglen • Discussion of --
p.m. Notification Signage signage frame
modifications;
• Discussion of
6. 6:55 Status Report on John Eaglen • Discussion of • Review Assistant
p.m. Aventerra Project revised action to the City
requests and Manager's Report
resources;
• Outline upcoming
meetings/events
related to the
Aventerra Project
-
SPIN Standing Committee Meeting
September 13,2001
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Item Time Topic Facilitator Purpose/Desired Participant
No. Outcome Preparation
7. 7:05 Update on Proposed Mike • Outline package of
p.m. Package of Amendments Conrads proposed
to the Master amendments;
Thoroughfare Plan • Outline estimated
project timeline;
• Discuss Citywide
SPIN Meeting;
• Assignments for
Hosting Citywide
SPIN Meeting
8. 7:20 Forum on the Land Use Bruce Payne ■ Outline proposed
p.m. Plan and Master process for review
Thoroughfare Plan of the Land Use
Plan and Master
Thoroughfare
Plan;
• Discuss potential
SPIN involvement
in process;
9. 8:20 Neighborhood Reports SPIN • Brief the Standing
p.m. Standing Committee on the
Committee issues, concerns,
Members and events
happening within
individual SPIN
Neighborhoods.
10. 8:40 Open Forum Mike • Discussion of
p.m. Conrads outstanding issues
and/or items.
11. 8:45 Adjourn Mike • Adjourn Meeting
p.m. Conrads
I hereby certify that the above agenda was,posted on the official bulletin boards at the Public Safety Facility, 667
N. Carroll Avenue, and Southlake,AVoi4400 Main Street, Southlake, Texas on Friday, September 7, 2001
at 6:00 p.m., pursuant to the TexAditoVerill*I4de, Chapter 551.
tAh
Sandra L. LeGrand '
City Secretary **.-t" ,
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be
made to assist you.
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TEXAS 76092
MINUTES
SEPTEMBER 13, 2001
SPIN Standing Committee Members Present: Mike Conrads (#14), Chair; Bill Stone (#13),
Vice -Chair; Cara White (Substitute for SPIN #1 and Parks and Recreation Board
Representative); Jan Francis (#5); Tim Miller (#6); Al Morin (# 10); Rick Phillips (# 12); Bob
Walker (#16); Garrett Mills (Youth Co -Representative); Bill Kyle (Substitute for Senior
Representative David Baltimore).
SPIN Representatives Absent: Kim O'Brien (# 1), Secretary; Martin Schelling (#2); Jeff Wang
(#7); Brandon Bledsoe (#9e); Pattie Minder (0); Roger Hutton (#11); Andrea Brankin (#15
Co -Representative); Curtis Powell (#15 Co -Representative); Frith Dabkowski (Youth Co -
Representative).
Guests Present: Noami Cornelius, SPIN #8 Resident; Tamara McMillan and Mr. McMillan,
SPIN #10 Liaisons.
City Staff Present: Bruce Payne, Director of Planning; Ken Baker, Senior Planner; Jayashree
Narayana, Senior Planner; John Eaglen, Assistant to the City Manager.
Agenda Item No. 1, Call to Order —
■ Chair Mike Conrads called the meeting to order at 6:35 p.m.
Agenda Item No. 2, Administrative Comments —
■ Guests Kyle, Cornelius and McMillians introduced
■ Moment of silence observed in reflection of events of September 11 cn
Agenda Item No. 3, Approval of the Minutes from the August 14 2001 Meeting —
• Motion to approve the minutes as submitted.
Motion: Stone
Second: Francis
Motion was approved unanimously.
SPIN Standing Committee Meeting Minutes, September 13„ 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 4, Status Report on Publicit I� —
■ Garrett Mills provided the following information;
1. Brochures almost ready for publication.
2. Newspaper item coming up soon.
• John Eaglen reviewed the recommended meeting notification sign framing modifications,
including a flat, table -top bottom, and a back -frame to ease in sign placement and pickup.
Mr. Eaglen stated that this recommendation differs from what was discussed last month,
but would achieve the objectives defined by the Committee. Mr. Conrads asked if the
sign modifications could be phased to pilot -test the recommendation. Mr. Eaglen agreed.
Agenda Item No. 5, Status Report on Aventerra Project —
■ The Committee reviewed the schedule of upcoming meetings and responsibilities for
each session:
1. September 271h —Project Boulevard (Morin, Conrads)
2. September 25th — Kimball Park (Morin, Brankin)
3. Aventerra Marketing Center Reception — September 161h. Ms. McMillan asked if
Liaisons could attend. Mr. Eaglen replied that due to the size of the marketing
center space would be an issue. Mr. Conrads asked if staff could check on the
potential to invite Liaisons as well. Mr. Eaglen agreed.
4. October 1 Oth — Aventerra Project
■ Payne Addressed Questions on Aventerra Project.
Agenda Item No. 6, Update on Proposed Package of Amendments to the Master Thoroughfare
Plan —
• Senior Planner Ken Baker provided an overview of the proposed amendments to the
Master Thoroughfare Plan, and outlined the potential timeline for these items to come
before the Planning and Zoning Commission and City Council.
Agenda Item No. 7, Forum on Land Use Plan and Master Thoroughfare Plan — This item was
moved ahead on the meeting agenda:
■ Director of Planning Bruce Payne presented the following information:
1. Introduced Department and Project Overview
2. Introduced staff team and respective experience
3. Elements of Comprehensive Plan reviewed
4. Parks Master Plan Reviewed
5. Reviewed Plan/Process Elements
6. Outline Background Data Collection
7. Outline concept of Community Form and Relationship to Policy
8. Process Overview
o Why have Council select all members of Committees?
o Will there be consideration for what has been discussed in the past?
SPIN Standing Committee Meeting Minutes, September 13„ 2001
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
o Why make changes every four years?
o Can we define what a Land Use Plan is — Plan and zoning that exists at same time
and don't always co -exist.
o Why would this approach be more enforceable than current document?
■ Commentary from Audience
o Conrads: Charter requires plan updates. Staff wants to look at plan "holistically"
LUP and MTP. Do the LUP review the right way.
o Francis: Would like to have documented issues from last update present here.
o Walker: Master Thoroughfare Plan can be the driving force for Land Use Plan, if
there is control on what the roads are, then some of the development issues on
adjacent property may be answered.
o Morin: Committee makeup will be critical — if perceived as a one-sided group, it
will become problematic. Critical that committee be open to all points of view.
o White: How will decision be made on committee?
Agenda Item No. 6, Update on Proposed Package of Amendments to the Master Thoroughfare
Plan — This item was moved back on the agenda:
• Senior Planner Ken Baker presented the following information:
1. Functions of Plan: Rational nexus, R.O.W. Acquisition, CIP Budget Authority
2. Focus of Plan: Arterials, Collectors
3. Reasons for Approach: Employment Centers increase in future and increase
projections
4. Mobility Plan: Concepts including arterials, regulation of parking, urban design
features, and residential street designs were raised. Cornelius question: Are we
looking at future development only or also retrofitting? Commentary from Walker: Is
it possible for 1709 to become a boulevard? Prioritization of sidewalk planning.
Connectivity/Alternative Transportation Items
5. MTP Amendments:
o Project Boulevard/Kirkwood
o Funnel Project (October SPIN)
o FM 1938 Cleanup
o Local Collectors: Remington, Rucker Road
Agenda Item No. 8, Neighborhood Reports —
■ Youth: No activity to report.
■ SPIN 12: Phase IV Sewer meeting held, got everyone together.
■ Seniors: Senior Center Activity, moving on with 911 Cell Phone Volunteer Program.
Blood Drive tomorrow at SAC.
■ SPIN 1: No activity to report.
■ Parks: Nature Center ousted by SPDC - $100K for this year to re -do lights at CIS.
Bicentennial — re -do trails and irrigation. YMCA thatlked to SPCD about Rec Center
■ SPIN 16: Pool at Natatorium failed. Check on completion to White Chapel/Continental.
■ SPIN10: Zoning on Love Henry — concern over precedent. Office buildings on Carroll.
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ SPIN 13: Road Reconstruction in Southridge Lakes. Check into timing on this. Kyle:
cut up and re -apply concrete. 261h: Who is set up to go? Funding decision?
■ SPIN 6: Raintree construction underway. Simmons underway and out of loop. Kimball
Square looks alright from outside -concern over leasing space in center.
■ SPIN 5: Kimball Park meeting 251h. MTP on 27`h. Aventerra on Oct. 10`h. Shyram-Hari
Estates Meeting on Moday-change name.
■ SPIN 14: Meeting held on Timber Lake Road Repairs. Tim and Martin will do a one
pager for developer packet on SPIN.
Agenda Item No. 9, Open Forum —
• There were no items regarding this agenda item.
Agenda Item No. 10, Adjourn —
■ Chair Conrads adjourned the meeting at 9:20 p.m.
ATTEST:
Mike Conrads air
SPIN Standing Committee Meeting Minutes, September 13„ 2001
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