10-09-2001 * * OFFICIAL MINUTES * *
•
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL /SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS #3C AND #3D
3 1400 MAIN STREET
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 OCTOBER 9, 2001
9
10 SPIN Standing Committee Members Present: Mike Conrads (#14), Chair; Kim O'Brien (#1),
11 Secretary; Martin Schelling (#2); Jan Francis (#5); Tim Miller (#6); Jeff Wang (#7); Pattie
12 Minder (#8); Brandon Bledsoe (#9e); Al Morin (#10); Roger Hutton (#11); Rick Phillips
13 (#12); Jeane Alexander (Substitute for #13 Representative Bill Stone); Andrea Brankin (#15
14 Co-Representative); Bob Walker (#16); Garrett Mills (Youth Co-Representative); David
15 Baltimore (Senior Representative).
16
17 SPIN Standing Committee Members Absent: Curtis Powell (#15 Co-Representative); Frith
18 Dabkowski (Youth Co-Representative).
19
20 SPIN Liaisons Present: Boyd Dollar(#1); Naomi Cornelius (#8).
21
22 City Council Members Present: Rick Stacy, Mayor; Patsy DuPre, Deputy Mayor Pro-Tern; Rex
23 Potter, Place 1; Greg Standerfer, Place 4.
24
25 City Council Members Absent: Ralph Evans, Mayor Pro-Tern; Keith Shankland, Place 2; Tom
26 Stephen, Place 5.
27
28 City Staff Present: Bruce Payne, Director of Planning; Pedram Fahranak, Director of Public
29 Works; John Eaglen, Assistant to the City Manager.
30
31 Agenda Item No. 1, Call to Order — Mayor Rick Stacy called the Joint City Council / SPIN
32 Standing Committee Meeting to order at 6:35 p.m.
33
34 Agenda Item No. 5,Neighborhood Reports— This item was moved up on the agenda.
35
36 • SPIN #10—
37 1. Hosted Kimball Park Addition Meeting, not a lot of positives from the meeting; Mr.
38 David McMahan defensive, notified me that he would leave the meeting if things got
39 hostile. However, the meeting stayed together, and overall the crowd was pretty well-
40 behaved.
41 2. N. Carroll Office Buildings meeting held recently, and three (3) people showed up, not
42 too controversial, the developer has only a concept at this time.
43 3. Proposed Telecom/ Clock Tower at Bicentennial Park meeting held, there was no one in
44 attendance at this meeting. Staff mailed a flyer to every surrounding neighborhood
45 around Bicentennial Park. The proposal has a very creative design for a micro-com
46 tower, could be a concern over the height of the building. The GTE annex is in the
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 1 of 8
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 development review process at this time, they could be back in conjunction with the
2 proposed clock tower.
3
4 • Seniors—
5 1. Senior Advisory Committee met today, there was a question as to the status on the
6 Recreation Center and a use policy for the natatorium. The Seniors are interested in both
7 projects. Ms. DuPre suggested that interested seniors talk to Deputy Director of
8 Community Services Steve Polasek on both projects, and mentioned that there is a new
9 Aquatics Commission comprised of representatives of the City and CISD.
10
11 • SPIN#12—
12 1. Cross Timber Hills Neighborhood Sewer Project, there will be a meeting with
13 homeowners on October 11, David Fleming from Public Works will attend. There are
14 lots of issues with this project, residents would like to set up a follow-up SPIN meeting to
15 address the issues and concerns. Timing is still an issue.
16 2. Questions about Joint Use, what facilities are available, is it possible to set up a web site
17 with a master calendar and contact information to reserve these facilities? Ms. DuPre
18 suggested that interested parties attend the monthly Joint Use Committee meeting on the
19 Second Thursday of each month.
20
21 • SPIN#9e—
22 1. Mr. Drews rezoning application for Pecan Creek/Acres,people got to a point where they
23 were upset about not knowing about this project, felt that it was sneaked through.
24 2. Parcels at Timarron adjacent to Continental, there are residents around this location who
25 would like to see the City purchase these areas and turn the property into a City park,
26 however they are opposed to turning this area into a Parks Maintenance Facility.
27 3. There are expressed concerns about a future proposed east-west road connection between
28 Byron Nelson and Carroll.
29 4. Residents are glad to see the construction wrapping up at Old Union Elementary, the
30 school zone enforcement has been good.
31
32 • SPIN#7—
33 1. Lots of construction occurring in the area. There are concerns about the timing at the
34 traffic light at S. Kimball Avenue and F.M. 1709,the turn signals are not long enough.
35 2. Things have been going well at the school on S. Kimball Avenue, however the message
36 board is on continuously and it only has four things listed on the board. The Parking at
37 the stadium doesn't seem adequate,they are relying heavily on Commerce Business Park.
38 3. South Nolen is 95% complete, can finish in 2-4 weeks if Public Works is receptive to
39 things, TXU tried to place utility pole in the area. The developers have talked to them
40 about placing utilities underground. The City would like to have conservative time
41 estimates for the project due to the installation of the traffic light at F.M. 1709 and S.
42 Nolen Drive in 2002.
43
44 • SPIN#8—
45 1. Code enforcement called last week on grass cutting in Woodland Heights, felt that three
46 (3) or four (4) notices to an owner should require a fine — Code Enforcement has a high
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 2 of 8
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 number of notices distributed, residents should not have to be policemen to keep
2 individual lawns cut.
3 2. Harder to get the subdivision (Woodland Heights) a turning lane into the offices on
4 Westwood, residents would like to get City to place the turn lane in because the new
5 tenants are not as courteous as the City was when they occupied the office space.
6 Residents would also like stop signs at the exits to the office areas on Westwood.
7 3. Car leasing operation was approved by the Planning Department, this has been in
8 operation for two (2) months. Residents would like to clarify that the use is consistent
9 with the approved zoning at the location.
10 4. With the school on S. Kimball, recess is the only issue, everything else has seemed to be
11 okay so far.
12 5. The Gateway Church status is not yet known, there are issues with rats and snakes from
13 the barn on the property.
14 6. Terra Land Development is interested in buying the Pumpco Property, residents were not
15 aware of this until a week ago. The developer and Planning Department Officials had
16 been meeting with the Cambridge Place Home Owners Association a couple of times,
17 these were not SPIN Meetings. Cambridge Place impacted the drainage for the
18 surrounding neighborhoods when it was constructed, and the developers made an
19 agreement with me and it was approved, however the drainage issues were never
20 addressed. Now the same developer wants to build thirty-nine (39) homes on a couple of
21 acres, and Cambridge Place will have drainage issues. Paul Spain wrote a letter to the
22 City expressing his desire for me not be the host of a requested SPIN meeting, stating that
23 I have personally attacked him, which is not the case. The surrounding neighborhoods
24 will oppose this proposal.
25 7. There are concerns about what is going on with Wal-Mart
26 8. Residents like the City's Miron Water Tower, and residents are glad that the City has
27 purchased the Texas School of Baseball.
28
29 • SPIN #2—
30 1. Kirkwood Boulevard extension in conflict with Jarrell Shivers property, who is
31 developing agricultural uses on his property.
32
33 • SPIN#6—
34 1. Thanks to Al Morin for agreeing to host the Kimball Park Addition meeting.
35 2. Public Works have tried to fix the roads damaged by sewer installation two (2) years ago,
36 still having problems in the Raintree Addition.
37
38 • SPIN #16-
39 1. City needs to check into the timing of the traffic light at Carroll and F.M. 1709, this is
40 backing up eastbound A.M. traffic to Carroll High School. Mr. Baltimore added that the
41 traffic light at F.M. 1709 and Peytonville is also a concern.
42
43 • SPIN #5 —
44 1. Some people were intimidated to speak up at the Kimball Park Addition meeting, because
45 Mr. David McMahan's demeanor. Thanks to the City Council for their approval of the
46 Autumn Glen Estates development plan in it's current form as "SF-1A." The only
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 3 of 8
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 remaining concern is the drainage from this development going into the surrounding
2 neighborhoods.
3 2. Master Thoroughfare Plan (MTP) Amendment for the extension of Kirkwood Boulevard
4 was held and the proposal passed at the Planning and Zoning Commission. The City
5 feels that we need this road, but why is the City trying to put this on the map, there
6 shouldn't be a need to disrupt the schools on Carroll Avenue.
7 3. There are adjacent residents who wish the developer of the proposed Shyram-Hari Estates
8 to change the name of this development, the developer seemed to be amenable to the
9 request.
10 4. Relating to SPIN #3, Alan Hochstein is open to serving as the representative for this
11 SPIN Area that is currently vacant.
12
13 • SPIN#11 —
14 1. No Activity to Report.
15
16 • SPIN#15 —
17 1. Johnson Road and F.M. 1938 are areas of concern, as residents are wondering about the
18 status of these projects.
19 2. A SPIN Meeting was held on the proposed Johnson Acres, a large amount of input was
20 provided by participants. Density was not discussed in depth, the participants requested a
21 follow-up SPIN meeting, and they were encouraged to stay engaged in the process.
22 Drainage was a huge issue, however the developer came to SPIN early and has not yet
23 completed their drainage studies required at this time.
24 3. Right-of-Way acquisition on Johnson Road has stirred up an elderly gentleman that lives
25 adjacent to Johnson Road.
26 4. Jellico Estates, there are safety concerns emerging that need to be addressed.
27 5. 1938 is firing up.
28 6. West DPS Facility is progressing, residents are very happy to see this facility.
29 7. Pearson / F.M. 1709, there is a proposal to rezone this corner property to allow a gas
30 station, which was denied by Planning and Zoning Commission. The gas station debate
31 was sparked by interest growing around the portals to the City. Residents and myself
32 would like to be involved in the development of the City portals.
33 8. Brumbalow Property adjacent to the Jellico Estates, hopes that Terra Land Development
34 addresses the residents concerns expressed at the SPIN Meeting.
35
36 • SPIN#1 —
37 1. There are questions about the disposition of the Nature Center.
38 2. Intersections of White Chapel, there are no turn lanes to turn onto White Chapel, this is
39 backing up traffic and is a traffic control hazard.
40 3. Residents appreciate the work on Bob Jones Road going west, would like to see this
41 completed.
42
43 • SPIN#14—
44 1. No Activity to Report.
45
46
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 4 of 8
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 6, City Council Reports— This item was moved up on the agenda.
2
3 • Mayor Stacy—
4 1. Mr. Phillips asked about the closing of Kingswood Drive at F.M. 1938 upon expansion of
5 the roadway, Mayor Stacy replied that the neighbors could pursue this, however it is very
6 hard to close roads off due to Public Safety access issues.
7 2. Need to explain "Joint Use" to the School Board, there is a need for community support
8 so that this concept can be fully implemented. There is a consistent struggle with Joint
9 Use, and the hope is that the situation improves over time. The idea of a website based
10 calendar and contact information is a good idea.
11 3. Regarding the natatorium, encourage participation at Joint Use Committee on the
12 natatorium to get the most quality community use of the pool. In regards to the
13 Recreation Center, there is still work being done towards this, the project is still two (2)
14 to three(3) years out if we stay with the current plan.
15 4. Cross Timber Hills Neighborhood Sewer Project—this is a mess, Public Works has been
16 out even this week,the hope is to have the lines installed by the end of October.
17 5. Metro Pool / Parcels at Timarron — the City is interested in purchasing the remaining
18 parcels in that area,must purchase the property from Aventerra and are contiguous.
19 6. Carroll/Byron Nelson East— West Roadway—This is not a done deal, trying to look at
20 this in the future,providing access for Public Safety, Public Works.
21 7. Pumpco Property—This will be a tough issue,this is an example of a small property that
22 has inappropriate use. The Cambridge Place residents have indicated that appropriate
23 residential use would be preferred over what is there now. Ms. Cornelius stated that as
24 proposed, if communication with the developer continues, this could be a very special
25 development for the City.
26 8. The City should be closing on the Texas School of Baseball property very soon.
27 9. Wal-Mart—This is a touchy subject at this time. Attempts have been made to get a Super
28 Wal-Mart on the MESCO Property at Kimball and S.H. 114, and have looked at using the
29 current site for a Sam's Club. This would mean a lot of revenue for the City. Currently
30 Wal-Mart is under contract to purchase land in Grapevine at S.H. 114 and S.H. 26. The
31 City currently cannot afford to lose Wal-Mart, we don't want to lose any business these
32 days. Currently we are trying to get their attention and let them know that we do want
33 them in Southlake. Ms. Minder asked what can we do to entice them to stay? Mr. Dollar
34 asked if a citizens writing campaign would help communicate to them that they are
35 wanted? Mr. Walker asked if the City could also work on Super Target for the Wal-Mart
36 site?
37
38 Mayor Stacy and Mr. Standerfer asked if Wal-Mart would be interested in land south of
39 F.M. 1709 at Kimball, would this create problems? The City could also discuss
40 incentives to keep Wal-Mart in Southlake, and asked if that would be problematic?
41
42 Ms. Minder asked if the Super Wal-Mart would be a 24 hour operation and about
43 deliveries. Mr. Dollar asked if there is something that the City could do to expedite
44 MESCO moving out to make that site available sooner?
45
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 5 of 8
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Mr. Walker asked if a SPIN Meeting on the Wal-Mart situation would help, laying out
2 the complete situation like has been happening tonight might help build support for
3 efforts to keep them in town versus opposition simply based on an incomplete
4 understanding of all of the issues involved in this situation. Mayor Stacy replied that at
5 this time it would hurt the City's efforts to develop public attention on a Southlake versus
6 Grapevine situation, but in the future SPIN could be utilized to assist in providing
7 information to the public.
8
9 Mr. Conrads suggested a work group of interested citizens to brainstorm and develop
10 some action items to help out in the effort.
11 10. Star Center/Ice Skating Rink— This project is still alive, need to find a way to pay for
12 this. There are four potential sites for this type facility, including Town Square, adjacent
13 to the football stadium, F.M. 1709 between White Chapel United Methodist Church and
14 the Timarron / Richards Tract, and Tract II / III in Aventerra in a "donut hole." Another
15 concern besides land is the operating costs for such a facility, but revenues could be
16 increased by $2 million dollars.
17 11. Electronic Polling — The idea of electronic polling was not Mr. Brad Bradley's idea, I
18 have talked with Public Information Officer James Kunke about this concept previously.
19 I met with Mr. Bradley to discuss this, and I told him while we need e-polling
20 capabilities, the City should be in charge of this. It would be an awesome tool for the
21 community to use.
22
23 • _Deputy Mayor Pro-Tem DuPre—As Ms. DuPre had a previous conflct and had to leave early
24 she had no Report outside of the Mayor's comments;
25
26 • Councilmember Rex Potter—No Report outside of the Mayor's comments.
27
28 • Councilmember Greg Standerfer—No Report outside of the Mayor's comments.
29
30 The Joint City Council/SPIN Standing Committee Session was adjourned at 8:30 p.m.
31
32 Agenda Item No. 2, Approval of the Minutes from the September 13, 2001 Meeting—
33
34 • Motion was made to approve the minutes to include amendment showing Bob Walker was
35 present at the September 13, 2001 Meeting.
36
37 Motion: Minder
38 Second: Brankin
39
40 Motion was unanimously approved.
41
42
43
44
45
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 6 of 8
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Administrative Comments — Chair Mike Conrads reviewed the following
2 items:
3
4 • Upcoming MTP Amendments - There will be a number of Citywide SPIN Meetings to come
5 over the next few months regarding a package of proposed amendments to the Master
6 Thoroughfare Plan;
7
8 • Moderator Roles—Have received feedback from previous SPIN Meetings, including that the
9 SPIN Representative should be more active in the facilitation role versus a traffic cop, let's
10 generally accept feedback, and there will be a re-publishing of the meeting guidelines
11 (review issue timeline at the beginning of the meeting, taking notes and explanation as to
12 why this is done, and having a facilitator and a scribe at each meeting);
13
14 • Recruitment — November is recruitment month, please bring in Representatives for vacant
15 positions and liaisons for each SPIN Neighborhood;
16
17 • SPIN Executive Committee Nominations — The nomination forms for 2002 Executive
18 Committee positions will be distributed soon, please complete your nomination form and
19 return to John Eaglen as soon as possible.
20
21 Agenda Item No. 4, Fiscal Year 2000-01 Budget Review — Assistant to the City Manager John
22 Eaglen stated that the new Fiscal Year began on October 1st, and a wrap-up of the Fiscal Year
23 2000-01 spreadsheet was included in the packet for review.
24
25 Agenda Item No. 7, Publicity Update — The following publicity items were discussed by Andrea
26 Brankin:
27
28 • The updated SPIN Brochure is almost completed and ready for the printer;
29 • The content on the SPIN monthly newspaper ad/column is progressing.
30
31 Mr. Walker suggested that a timeline of the development process be generated and distributed to
32 meeting attendees. Mr. Conrads suggested placing the "next steps" for a SPIN meeting item on
33 the easel for meeting attendees to jot down. Mr. Walker suggested a follow-up email thanking
34 meeting participants for attending SPIN meetings and noting potential dates for the "next steps."
35 Mr. Eaglen replied that he would review the potential to implement these ideas and report back
36 to the Standing Committee.
37
38 Agenda Item No. 8, Standing Committee Recruitment — This agenda item was covered during
39 Agenda Item No. 3,Administrative Comments.
40
41 Agenda Item No. 9, Open Forum—
42
43 • Chair Conrads discussed a Keep Southlake Beautiful (KSB) Meeting recently attended, KSB
44 is interested in conducting some joint projects with SPIN in 2002.
45
46 Motion to allow SPIN to be a partner with Keep Southlake Beautiful for 2002.
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 7 of 8
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Motion: Conrads
3 Second: Minder
4
5 The motion was unanimously approved.
6
7 • Wal-Mart Discussion Meeting - A meeting to discuss citizen involvement in the Wal-Mart
8 situation will be held on Monday, October 15th at Town Hall from 6:30 p.m. — 8:00 p.m. The
9 goal of this meeting is to develop ideas and an action plan for citizen involvement in the
10 process;
11
12 • Jeff Wang apologized to the Committee for his earlier Neighborhood Report regarding the
13 status of Nolen Drive, and mentioned concern that SPIN Representatives were being
14 included in advocacy positions during consideration of development projects. Mr. Wang
15 cited that QuickTrip Corporation's comments that the SPIN #7 Representative was in support
16 of the proposed gas station/convenience store, when that was not the case. Mr. Wang stated
17 that SPIN Representatives should always take the SPIN hat off prior to any comments that
18 take a position, and should always identify and clarify your role when speaking out.
19
20 Bob Walker stated that a SPIN Representative should never speak beyond their own opinion,
21 as they don't represent any specific body.
22
23 Pattie Minder asked if the SPIN Representative should provide a report and then clarify their
24 role and provide their input on a particular issue.
25
26 Tim Miller stated that a SPIN Representative should never orally recap a meeting, but should
27 rely upon the provided written neighborhood report to recap the issued discussed at a SPIN
28 meeting.
29
30 Boyd Dollar stated that the Planning and Zoning Commissioners and the City Council
31 members need to read the report prior to consideration of a project, and should not rely upon
32 the SPIN Representative to be present at a meeting to recap the discussion that occurred at a
33 SPIN meeting.
34
35 Agenda Item No. 10, Adjourn—Chair Conrads adjourned the meeting at 9:40 p.m.
36
37
38 ATTEST:
39
40
41
42 di-,:c. / ',"t''"e•g-—
43 Mike Conra s, Chair
SPIN Standing Committee Meeting Minutes, October 9, 2001 Page 8 of 8