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Item 4B - Cisco SMARTnet M E M O R A N D U M February 16, 2021 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4B: Approve the purchase of Cisco SMARTnet from Presidio in an amount not to exceed $109,000. Action Requested: Approve the purchase of Cisco SMARTnet from Presidio in an amount not to exceed $109,000. Background Information: The purpose of this item is to seek approval of the purchase of SMARTnet support from Cisco. Cisco SMARTnet is a technical support service that will provide direct, anytime access to Cisco engineers and extensive Cisco.com resources. These capabilities provide an assurance of business safety and continuity within critical parts of the network environment. The city’s network infrastructure is all CISCO products and this service is crucial to guarantee the health and safety of city business. Financial Considerations: SMARTnet support was included in the FY 2021 General Fund Information Technology department budget. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • C1 Achieve the highest standards of safety and security • B4 Provide high quality services through sustainable business practices • B6 Optimize use of technology Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Honorable Mayor and City Council Page 2 of 2 Alternatives: The alternative to approving the proposal would be denying the proposal and operate the network/technology infrastructure without CISCO expert technical support. Supporting Documents: Proposal from Presidio. Staff Recommendation: Staff recommends approving item as proposed. 2003221101183-01QUOTE: 01/25/2021DATE: PAGE:1 of 2 FROM:Presidio Networked Solutions Group, LLC Beau Anderson 7701 Las Colinas Ridge #600 Irving, TX 75063 banderson@presidio.com (p) 512.795.7114 TO:CITY OF SOUTHLAKE Jerry Weitzel 1400 MAIN ST., STE 440 Southlake, TX 76092 jweitzel@ci.southlake.tx.us (p) (817) 748-8166 SHIP TO:City of Southlake Agda Cartolano 600 State St Suite 4101 Information Technology Southlake, TX 76092 acartolano@ci.southlake.tx.us (p) (817) 748-8348 BILL TO:City of Southlake Accounts Payable 1400 Main St Suite 440 Financial Department Southlake, TX 76092 Accountspayable@ci.southlake.tx.us (p) . Beau Anderson Donna Ean Title: Inside Sales Rep: Account Manager: City of Southlake SMARTnet Renewal 2021 Contract Vehicle:Texas DIR-TSO-4167 CiscoCustomer#:CITYO622 Comments:* If purchasing off of the Texas State Contract, please ensure the PO has the following information stated: Texas DIR-TSO-4167 CISCO Branded Product and Related Services #Part #Description Qty Ext PriceList Price Unit Price Ext List Price 1 CON-SMARTNET RENEWAL CON-SMARTNET RENEWAL 1$96,029.61 $96,029.61$119,283.52 $119,283.52 *** Please see excel spreadsheet for additional details ***Comments: Total List Price: Sub Total:$96,029.61 $119,283.52 Grand Total:$96,029.61 2003221101183-01QUOTE: 01/25/2021DATE: PAGE:2 of 2 This quote is governed by Terms and Conditions of Texas DIR-TSO-4167 Contract. State of Texas Vendor ID 17605152499 Standard-Terms-for-Purchase-of-Services or Goods Quote valid for 30 days from date shown above. Prices may NOT include all applicable taxes and shipping charges All prices subject to change without notice. Supply subject to availability. Purchase Order should be issued to: Presidio Networked Solutions Group, LLC 7701 Las Colinas Ridge #600, Irving, TX 75063 Pursuant to this contract your PO must reflect the following contract: Texas DIR-TSO-4167 Tax ID# 58-1667655; Size Business: Large; CAGE Code: OKDO5; DUNS#15-405-0959; CEC 15-506005G Credit: Net 30 days (all credit terms subject to prior Presidio credit department approval) Delivery: FOB Terms Dictated by individual PO details Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered, including payments for partial shipments Customer Signature Date