2004 t
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL/SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS#3C AND#3D
3 1400 MAIN STREET
4 SOUTHLAKE,TEXAS 76092
5
6 January 13, 2004
7
8 MINUTES
9
10 City Council Members Present -Andy Wambsganss, Mayor; Carolyn Morris, Place 6.
11
12 City Council Members Absent — Ralph Evans, Mayor Pro-Tern; Rex Potter, Deputy Mayor
13 Pro-Tern; Keith Shankland, Place 2; Greg Standerfer, Place 4; Tom Stephen, Place 5.
14
15 SPIN Standing Committee Members Present — Brandon Bledsoe, Chair; Roger Hutton, Vice •
-
16 Chair; Mike Terry, Secretary; Cara White (#1); Alan Hochstein (#3); Jan Francis (#5); Jim
17 Jeppe (#9w); Wendi Carlucci (#12); Jon Wiersum (#16); David Baltimore (Senior
18 Representative).
19
20 SPIN Standing Committee Members Absent — Tim Miller (#6); Pattie Minder (#8); Sam
21 Timothy (#10).
22
23 SPIN Liaisons Present—Boyd Dollar(#1).
24
25 City Staff Present—John Eaglen, Assistant to the City Manager.
26
27 Agenda Item No. 1, Call to Order—Mayor Wambsganss called the meeting to order at 6:32 p.m.
28
29 Agenda Item No. 2, Administrative Comments — Chair Bledsoe reviewed the following items
30 with the Standing Committee:
31
32 • SPIN#5 Citywide Forum — Topic: Estes Park, Phase II—Tuesday, January 27, 2004 at
33 7:00 p.m. at Town Hall, 3rd Floor Training Rooms. Brandon Bledsoe agreed to host the
34 meeting for Jan Francis.
35
36 Agenda Item No. 5, City Council Reports—This item was moved up on the meeting agenda.
37
38 Mayor Wambsganss reviewed the following items with the Standing Committee:
39
40 • State Highway 114 Grand Opening Event is set for Saturday, February 7. Invitations
41 have been sent out. Mayor Wambsganss encouraged the Standing Committee members
42 to try and attend this event, as the highway is a big accomplishment for the community.
43 • Cedar Creek / Panatoni Office Development — One component was approved at the last
44 SPIN meeting.
45 • Southlake 2025 Vision Statement/ Goals and Objectives —City Council adoption will be
46 on the January 20th meeting agenda, after approval the Planning and Zoning Commission
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 1 of 6
t �
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 will be taking that statement and reviewing any items that would need to be changed on
2 the current Land Use Plan.
3 • The Election for City Council will be in May again this year; the actual Election Day will
4 be moved back to the 3rd Saturday in May versus the 1st Saturday. Filing dates should not
5 be changed drastically.
6
7 Mayor Wambsganss inquired to Mr. Baltimore about how the Senior Community felt about the
8 tax freeze issue. The Senior Community is ecstatic regarding the Senior Citizens tax freeze.
9 Adding the City portion to the School Districts freeze, it will allow those in the community over
10 65 to have a stable tax situation.
11
12 Mr. Dollar asked about the status of the Lions Club Piece of Mind Foundation. Mayor
13 Wambsganss reviewed what the Piece of Mind project was, and reviewed the status as still being
14 in its infancy. The Lions Club is taking two approaches, one being to raise seed money for the
15 foundation, and the other being commitment of funds should there be a public safety officer die
16 in the course of duty.
17
18 Mr. Bledsoe asked about the status of sales tax collections. Mayor Wambsganss replied that it
19 has been relatively stable, but the loss of Wal-Mart will hurt. The good news is that there is a
20 redevelopment plan approved and they are supposed to be complete this fall. The hope is that
21 with the approved plan, it will be an attractive site that comes close to matching the revenues
22 provided by Wal-Mart.
23
24 Councilmember Morris mentioned that this holiday season the Sales Tax Collection has
25 increased over last year.
26
27 Ms. Francis asked about the status of Gateway Phase II, and Councilmember Morris replied that
28 the developer has a lot of that development leased out. Ms. Morris mentioned that the developer
29 has indicated to her that Steak and Shake is planned to go in the second phase of Gateway Plaza.
30
31 Mr. Bledsoe shared with the City Council the Standing Committee's ideas about educational
32 topics and getting out in the community in 2004. Mayor Wambsganss commended the Standing
33 Committee's initiative, and stated that all of the ideas regarding topics were good ideas.
34
35 Councilmember Morris mentioned that in relating to this topic, she would like to see any
36 proposed development along State Highway 114 and F.M. 1709 have a Citywide SPIN meeting
37 in order to promote good, quality development and to provide an opportunity for the public to
38 participate and provide input on this important development.
39
40 Councilmember Morris stated that she liked the idea of SPIN being proactive, and was
41 encouraged by the participation with the Garden Club in a spring garden tour.
42
43 Mayor Wambsganss thanked the Standing Committee for their time and had to leave to attend
44 the Southlake Lions Club meeting.
45
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 2 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COM IITTEE
1 Agenda Item No. 3, Approval of the Minutes from the December 9, 2003 SPIN Standing
2 Committee Meeting-
3
4 Motion to approve the minutes as submitted.
5
6 Motion: Hutton
7 Second: Bledsoe
8
9 Ayes: Bledsoe, Hutton, Jeppe, Francis, White,Terry, Hochstein
10 Nayes: None
11 Abstain: Baltimore
12
13 Motion was approved 7-0-1.
14
15 Agenda Item No. 4, Neighborhood Reports—
16
17 • SPIN #9e — Mr. Bledsoe reported that he will be meeting with Public Works this week
18 regarding the proposed Carroll Avenue Roundabout. Councilmember Morris asked how
19 the area feels about the concept. Mr. Bledsoe replied that it is an interesting concept to
20 learn about, but there is some concerns. Councilmember Morris also mentioned that she
21 has researched existing Roundabouts and wants to see more research regarding traffic and
22 accidents reported at the site. Mr. Bledsoe stated that he will work with staff on this issue
23 and with the Timarron Home Owners Association Board. Ms. White mentioned that the
24 City may want to consider the insurance implications of this proposal relating to
25 accidents.
26
27 • SPIN #11 — Traffic will hopefully improve with State Highway 114 opening. Mr. Jeppe
28 asked if the existing bridge over State Highway 114 (Wall Street Bridge) was still to be
29 removed. Councilmember Morris replied that at this time she was not aware that a
30 decision had been made on this particular issue.
31
32 • SPIN #5 — Estes Park Phase II is coming forward, the developers are working on an
33 alternative density configuration and will be forwarding this to the SPIN Representative.
34 Councilmember Morris mentioned that she had spoken with them and they are focusing
35 on working with Custom Home Builders only and reviewing the density proposal, it will
36 be proposed as a Planned Unit Development (PUD).
37
38 • SPIN#1 —The City is wrapping up the Softball Complex at Bob Jones Park. The Crown
39 Ridge Developer is trying to work out a swap between the Northwest and Carroll I.S.D.
40 so that the homes in Crown Ridge can attend Carroll schools. The City has had the final
41 meeting with Philadelphia Suburban regarding the water issues in Lakewood Estates and
42 Indian Creek Estates, and the outstanding issues have been agreed upon. However the
43 contract between the City and Philadelphia Suburban has not been finalized.
44
45 • SPIN#16—No Activity to Report.
46
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 3 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • SPIN #12 — Based on the Star Telegram article, have things changed regarding the
2 Randol Mill expansion? Cross Timber Hills residents are still suffering from the issues
3 relating to the neighborhood sewer project, mediation has not worked to date to resolve
4 all of the issues. SPIN Garden Tour is in progress, currently need roughly ten (10)
5 gardens in individual SPIN areas. However, it is not a necessity to have a garden in each
6 SPIN area if in fact there are not enough volunteers to participate.
7
8 • Seniors —Questions going on as to what is happening operationally at the Senior Activity
9 Center. When the facility was opened it was under the oversight of the Assistant City
10 Manager, and things worked well. Since being moved under the Parks and Recreation
11 Department, there have been issues with the garbage not being picked up, locks being
12 changed on the door, etc. The staff has not previously discussed any of these issues with
13 the Senior Activity Center Director. The supervision is not what it should be.
14
15 Ms. White mentioned that in relation to this, there has been a growing disconnect
16 between SPIN and the Parks and Recreation Department regarding parks projects. In the
17 last year/ year and a half there have been instances where SPIN meetings have 1) either
18 not occurred on a particular project; or 2) a SPIN meeting has been requested shortly
19 before the item in question is on a Planning and Zoning Commission meeting agenda
20 where the proposal is more locked in. An example currently with no SPIN participation
21 is the Nature Center Planning on the Tucker Property — the discussion plans have an
22 impact on the adjacent residents and no discussions with them have taken place at a SPIN
23 meeting. With staff having Planning and Zoning experience they should have a lot of
24 familiarity with the SPIN program and the meeting process.
25
26 Mr. Bledsoe asked what Ms. White suggests to address this situation. Ms. White
27 suggested that SPIN take a more proactive approach to viewing parks projects
28
29 Mr. Baltimore stated that he feels that in the mode of being proactive, SPIN does not
30 have to wait or be invited to have a meeting. If Parks and Recreation issues are worthy of
31 a SPIN meeting, the SPIN Representatives can be briefed by the Parks Board members
32 on the Standing Committee, and the individual representative calls a SPIN meeting.
33
34 Ms. White replied that one problem currently is that Parks Board meetings are on
35 Monday, and the Board members receive their packet on Friday evening. Ms. Francis
36 suggested that SPIN participation in development issues should be a model to parks
37 projects as well—things stop or slow down until a SPIN meeting has been held.
38
39 • SPIN #13 — Mr. Terry asked in regards to the Keep Southlake Beautiful Grant Award,
40 would Randol Mill currently be considered a major thoroughfare subject for project funds
41 in the drainage areas. Ms. Carlucci stated that they are working with the State on eligible
42 project funding, and the State has taken some ideas back for review. Councilmember
43 Morris mentioned that she would like to see this funding go towards street trees
44 throughout the City. Ms. Carlucci replied that maintenance of these trees is an issue, as
45 the City has to run irrigation lines along the roadway. They are looking at the potential
46 for"pockets" of trees in areas easier to maintain.
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 4 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 This is our first holiday season here, and we have always driven around to look at holiday
3 lights. We found some good lighted areas, but there were not many themed streets —
4 there was a good example of this in Myers Meadows. Just a thought.
5
6 • SPIN#3 —No Activity To Report.
7
8 Agenda Item No. 6, SPIN 2004 Event Calendar and Schedule for Education Topics — Chair
9 Bledsoe reviewed the purpose of this agenda item and reported the items that needed to be
10 hashed out. Chair Bledsoe reviewed the list of educational topics generated by staff.
11
12 Action Items:
13
14 How Many To Have This Year?
15
16 Mr. Baltimore stated that his thoughts are on this that conjunction with the Candidates Forum,
17 one topic per quarter would be sufficient and not tax the Standing Committee resources.
18
19 Which Ones Do We Want To Have This Year?
20
21 Mr. Hutton mentioned that in terms of benefit for the community, the Economic Overlook and
22 the Transportation Issue are the most beneficial. Mr. Terry said that in his discussions with the
23 residents, the one of most interest was the Town Square. Mr. Dollar suggested that the Town
24 Square Overview and the Economic Outlook be grouped together. Mr. Baltimore asked if it
25 would be beneficial to have the Chamber President participate in this event.
26
27 Mr. Bledsoe stated that he would work with staff once the topics were identified and slotted, and
28 that the agendas for these items would be hammered out by committee.
29
30 Ms. Carlucci stated that she would like to see greater participation with the Friends of Nature
31 Center Committee. Mr. Baltimore suggested that this be a February agenda item.
32
33 The Remaining Topic List:
34
35 • Friends of the Nature Center
36 • Keep Southlake Beautiful/Keep America Beautiful Grant Status
37 • Media Relations
38 • DRC Process/Planning Process Overview
39 • Information Services—How to Research Government Information
40 • Joint Parks Board/SPIN Standing Committee Meeting
41 • Role of A City Manager
42 • CISD/Joint Use Committee Overview
43 • Drug and Alcohol Awareness
44
45 The top three are the following:
46
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 5 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • Keep Southlake Beautiful/Keep America Beautiful Grant
2 • Role of A City Manager
3 • Drug and Alcohol Awareness
4
5 The Executive Committee will take up these items at the next meeting and begin follow-up on
6 the invitees for the Town Hall meetings immediately.
7
8 Agenda Item No. 7, Open Forum—There was no action during this agenda item.
9
10 Agenda Item No. 8, Adjourn—Chair Bledsoe adjourned the meeting at 8:36 p.m.
11
12 A 1'1'EST:
13
14 ,,r.// '
fiN 0��
15 A____,
16
17 Brandon Bledsoe, Chair Mike Terry, Secretary
18
19
20
21
22
Joint City Council/SPIN Standing Committee Meeting—January 13, 2004 Page 6 of 6
4 -a
* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS#3C AND#3D
3 1400 MAIN STREET
4 SOUTHLAKE,TEXAS 76092
5
6 February 10, 2004
7
8 MINUTES
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice Chair; Mike Terry (#13), Secretary; Boyd Dollar, Liaison for SPIN #1
12 Representative Cara White; Alan Hochstein (#3); Jan Francis (#5); Sam Timothy (#10);
13 Wendi Carlucci (#12); David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Members Absent — Cara White (#1); Tim Miller (#6); Pattie
16 Minder (#8); Jim Jeppe (#9w); Jon Weirsum(#16).
17
18 City Staff Present—John Eaglen, Assistant to the City Manager.
19
20 Agenda Item No. 1, Call to Order—Chair Bledsoe called the meeting to order at 6:30 p.m.
21
22 Agenda Item No. 2, Administrative Comments — Chair Bledsoe covered the following items
23 during Administrative Comments:
24
25 • Announced that City Manager Billy Campbell would not be able to make the meeting
26 tonight due to illness, and that John Eaglen would handle the presentation this evening.
27 Chair Bledsoe asked Mr. Eaglen if Mr. Campbell would come to a future meeting and
28 touch base with the Standing Committee;
29 • Recapped recent SPIN Meeting regarding Estes Park, Phase II, and thought given the
30 circumstances leading up to the meeting, it was a good session where everyone was able
31 to voice their opinions on the proposal;
32 • Upcoming SPIN Meeting on Zoning Issues Relating to the Feedstore BBQ in SPIN #9w
33 and#9e on March 1st;
34 • SPIN Meeting to be held on Pet Boarding Facility at the Northeast corner of Crooked
35 Lane and E. Continental Blvd. on February 16 (SPIN#7 and#8);
36 • SPIN Meeting to be held on Proposed Medical Office adjacent to the Foxborough
37 Addition on Monday, February 16 (SPIN#10);
38 • SPIN Meeting to be held on Proposed lighting for the baseball field at Carroll Senior
39 High School on Monday, February 16 (SPIN#16). As Mr. Bledsoe and Mr. Terry would
40 not be able to make this meeting to host, Jan Francis agreed to host the meeting. Ms.
41 Francis asked staff to forward the relevant emails they have received on this topic so that
42 she could be up to speed on the issues involved.
43
44
45
46
SPIN Standing Committee Meeting—February 10, 2004 Page 1 of 3
4
* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMITTEE
1 Agenda Item MNo. 3, Approval of the Minutes from the January 13, 2004 Joint City Council SPIN
2 Standing Committee Meeting — Mr. Dollar stipulated that the Development mentioned in the
3 SPIN #1 Neighborhood Report should be changed to Clariden Ranch, not Crown Ridge (Page 3
4 of 6, Line 38).
5
6 Motion to approve the minutes with the changes mentioned to Page 3 of 6,Line 38.
7
8 Motion: Bledsoe
9 Second: Hochstein
10
11 Motion was unanimously approved.
12
13 Agenda Item No. 4, Educational Topic — "Role of a City Manager" — Assistant to the City
14 Manager John Eaglen provided a presentation on the historical context of City Management as a
15 profession and provided background in the role of the City Manager's Office in the City of
16 Southlake. Mr. Eaglen fielded questions from the members in attendance.
17
18 Agenda Item No. 5, Recap on SPIN 2004 Events Calendar—The following items were discussed
19 during this agenda item:
20
21 1. Candidate's Forum — Chair Bledsoe asked if the forum should be held at Town Hall,
22 requiring a date change from the 19th, or to instruct staff to find another location. Ms.
23 Francis mentioned we have held the forum at Johnson Elementary in the past. The
24 Standing Committee directed staff to keep the date of Monday, April 19th and to seek
25 approval from the School District to use Johnson Elementary School's Auditorium. Mr.
26 Baltimore suggested inviting local reporters to upcoming SPIN meetings so that they
27 would be aware of upcoming changes regarding the Candidate's Forum.
28
29 2. Town Hall Meetings — Mr. Eaglen stated that Tarrant County Commissioner Glen
30 Whitley has confirmed his participation in the Transportation Outlook Town Hall
31 meeting, and requested that the date for this be on Monday, November 22, 2004. Greg
32 Last has confirmed his participation in the Economic Oulook session to be held in
33 September 2004. Mr. Eaglen will be following up with the other invitees in order to get
34 their commitments and will have an update at the next meeting.
35
36 3. Garden Tour—Wendi Carlucci covered the following items with the Committee:
37
38 a. Flyer is complete and going to print
39 b. 8 homes committed to date
40 c. Logo is drafted and copies have been distributed to the Standing Committee for
41 review
42 d. Labyrinth is firmed up for inclusion — it will be 12" around, water spraying,
43 surface to be conducive to kids playing on it.
44 e. Schedule—needs to get a schedule of helpers to assist the event at the homes. Mr.
45 Terry suggested that more information be provided to the Standing Committee so
46 that it would facilitate getting people to commit. Mr. Dollar asked that if there
SPIN Standing Committee Meeting—February 10, 2004 Page 2 of 3
i u.
* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
•
1 were problems getting people to participate in the event, could participation be
2 opened up to other community-based organizations?
3 Ms. Carlucci will get the requested information and have it available at the next meeting.
4
5 Agenda Item No. 6, Neighborhood Reports—
6
7 • SPIN#9e—Feedstore BBQ SPIN Meeting upcoming.
8
9 • Seniors — Senior Center Challenge upcoming — 42 Challenge between Southlake and
10 Colleyville.
11
12 • SPIN#1 —No Activity To Report.
13
14 • SPIN#11 —No Activity To Report.
15
16 • SPIN#13 —No Activity To Report.
17
18 • SPIN #10 — Neighborhood meeting on parking issues in Oak Hill Subdivision held.
19 Signs limiting parking to 2 hours a day going in, police have been very helpful. Chief
20 Price in attendance and was helpful. Unity in the neighborhood regarding getting these
21 parking and vandalism issues dealt with immediately — this was a problem. Issues have
22 been raised in the neighborhood about the discussions regarding expanding White Chapel
23 Blvd. —neighborhood has concerns about this happening.
24
25 • SPIN #5 — Aventerra Blvd. meeting has been set for Monday, March 29 so as not to
26 interfere with Spring Break. Estes Park Phase II going forward. Newland Properties
27 bought Aventerra land, rumors abound about this going residential. Rumors of church
28 going in on Aventerra property similar to the Fellowship Church in Grapevine, this would
29 take roughly 80 acres off the local tax base.
30
31 Agenda Item No. 7, Open Forum—There was no discussion on this agenda item.
32
33 Agenda Item No. 8, Adjourn—Chair Bledsoe adjourned the meeting at 9:15 p.m.
34
35 ATTEST:
36
37 I )
%
39
40 Brandon Bledsoe, Chair Mike -rry :ecretary
SPIN Standing Committee Meeting—February 10, 2004 Page 3 of 3
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
NOVEMBER 11, 2004
MINUTES
SPIN Standing Committee Members in Attendance: Roger Hutton (#11), Chair; David Baltimore (SPIN
Senior Representative); Doug Harsy(#2); Jan Francis (#5); Pattie Minder(#8); Craig Rothmeier(#9E),
Secretary; Sam Timothy(#10);Wendi Carlucci (#12), Mike Terry(#13), Vice Chair; Jon Weirsum (#16)
SPIN Standing Committee Members Absent: Cara White (#1); Alan Hochstein (#3); Jim Jeppe (#9W); Tom
Corradino (#15)
Guests Present: Malcolm Jackson, Chris Carpenter(City of Southlake)
City Staff Present: Stefanie Wagoner, Economic Development Specialist; Ben Thatcher, Assistant to the City
Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 6:40 PM.
Agenda Item No. 2, Administrative Comments—Chair Hutton reviewed the following items with the Standing
Committee:
• Introduction and welcome to Doug Harsy, representing SPIN area#2.
• Haley Smith is unable to participate as the youth representative, so we will continue to seek a
volunteer for this position.
• Monthly SPIN report to City Council —because of lack of involvement on the part of SPIN
representatives, this had become a written report only. Beginning with the first January, 2005
Council meeting, however, SPIN reps will make verbal presentations to the Council outlining
activities and accomplishments (Area 1 —January, Area 2— February, etc.).
• Parks &Trails Master Plan kickoff—presented by Chris Carpenter and Malcolm Jackson, this plan
will break the City into three separate areas: north of 114; 1709-114; and south of 1709. Their goal
is to become grant eligible and they have scheduled a series of public meetings, coinciding with
SPIN activities, to solicit public comment.
Agenda Item No. 3, Approve minutes for the August 10, 2004 SPIN Standing Committee meeting—
Motion to accept minutes as submitted.
Motion: Minder
Second: Baltimore
Motion was unanimously approved.
Agenda Item No. 4, Review status of Transportation Forum presentation —Sam Timothy and Wendi Carlucci
have completed the majority of the marketing requirements, including development of the flyer, preparation
for the printer, postal distribution, Bicentennial Park marquis (beginning the week of 11/22). Wendi will work
with school districts to promote the event. Liz Durham has released the press release to all local media and
will issue a second release around 11/18. Craig Rothmeier will coordinate promotion through local
SPIN MEETING MINUTES 11.11.04 Page 1 of 2
Chambers of Commerce. Still remaining is logistics work to place signs around the City(Jim Jeppe and Jan
Francis).
Agenda Item No. 5, Review list of topics for Standing Committee education and future forums and schedule
each for 2005—
In addition to the November 29 forum, there will be two additional transportation forums, one dealing with
public and rail transportation, the final one dealing with air transportation. Mike Terry, with assistance from
Jon Wiersum,will act as program chair for the public/rail session, tentatively scheduled for February, 2005.
Craig Rothmeier, with assistance from Pattie Minder, will act as program chair for the air transportation
forum, tentatively scheduled for April, 2005. The responsibilities of the program chair will be to set the
agenda, recruit speakers, and oversee the media/marketing and logistics efforts.
In planning for future events, we will solicit attendee input from those attending the November 29 session.
Ben Thatcher and Pattie Minder will look at potential dates for the three sessions to be held in 2005, the first
two as noted above and a third still to be defined (tentatively October, 2005). Each standing committee
member is encouraged to develop additional ideas for program content.
Agenda Item No. 6, Discussion of Ordinance 598-A: Articles of Incorporation 5-7—Because the concept of a
Neighborhood Council is no longer in force, there was considerable discussion about rewriting Article 5.
David Baltimore offered to draft a proposed Article and will forward to all Standing Committee members.
Similarly, Article 6 will be modified to delete reference to Neighborhood Councils. The objective now is to
finalize all Ordinance changes during the December meeting, with review by Council in January, 2005.
Agenda Item No. 7, Discussion of SPIN map—The original concept of SPIN was to draw boundaries based
on major thoroughfares and not to divide neighborhoods. Because some areas have not had committee
representation, it was suggested that current SPIN reps cover other areas on an "acting" basis, pending
recruitment of full time representatives. For example, Jan Francis has agreed to cover both areas 5 and 6;
Pattie Minder will cover both areas 7 and 8. Area 14 is currently vacant and recruiting will consist of a
targeted mailing and contact with all homeowner's associations in that area. Jon Wiersum agreed to take
ownership of the latter of these.
Agenda Item No. 8, Neighborhood reports—
SPIN #2 - Flooding problem from recent pipe break; concern about high water bills.
SPIN #5— Estes Park I and II approved; St. Emilion approved; concern about Gateway acquisition of
property along 114 and efforts to buy Carroll Intermediate School.
SPIN #8 -similar problems as in area 16 with power blackouts; problems with exiting traffic from Gateway
Church; PA system at neighboring schools is in violation of City ordinances
SPIN #12 -Cross Timbers signs nearing completion.
SPIN #16- mobile cell tower on high school property; frequent power outages in Stone Lakes (City is -
pursuing)
Senior SPIN rep— 11/12 dinner at Senior Center sponsored by CSHS seniors. Teen Court and Wendi have
completed landscaping at Senior Center.
Agenda Item No. 9, Open Forum—SPIN will present a plaque to John Eaglen for his outstanding support of
the SPIN program. The next SPIN Standing Committee meeting is scheduled for December 12 at 6:30.
Agenda Item No. 11, Adjourn—Chair Hutton adjourned the meeting at 8:55 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
SPIN MEETING MINUTES 11.11.04 Page 2 of 2
1 ,
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN EXECUTIVE COMMITTEE
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
DECEMBER 6, 2004
MINUTES
SPIN Executive Committee Members in Attendance: Roger Hutton (#11), Chair; Mike Terry(#13), Vice
Chair; Craig Rothmeier(#9E), Secretary
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 6:05PM.
Agenda Item No. 2, Discussion of November 29, 2004 Transportation Forum —The Committee discussed the
following:
• Continue to use handout; consider adding inserts to handout
• Need to coordinate speakers and flow of presentation as was done this time
• Recommendation to use floating sign-in sheet, begin to collect names and e-mail
• Still have issues with audio transmission; any wireless microphones?
• Need to increase personal follow up with media contacts
• Some concern about the mailings that went out since many did not receive either the flyer or the
SPIN card
• Need to make certain that the flyer design reflects the events as public forums
Agenda Item No. 3, Discussion of February 2005 Transportation Forum —
• During Standing Committee meeting, still need to assign people to program, marketing and logistics
committees
• Need to lay out flow of speakers and presentations
• Consider DFW Airport representative since airport is at center of all transportation issues
• Need to talk to Shan Yelverton to get her input on content and speakers
• Tentatively scheduled for February 24
• Air transportation forum tentatively scheduled for May 16
Agenda Item No. 4, Discussion of SPIN Standing Committee Meeting Agenda— December 14, 2004
• Discuss previous forum as well as upcoming forums
• SPIN Ordinance to be finalized, plan to present to Council in January, 2005
• Insure coverage of SPIN report for Council meetings (already assigned by SPIN area)
• Address future forum discussion topics; white board ideas among Committee members
• Consider additional education opportunities for Committee by having City representatives present to
SPIN; separate from SPIN-sponsored forums
• Consider additional SPIN promotional opportunities (block in local newspaper, HOA newsletters)
• List of HOA by SPIN area used as resource for promoting SPIN
Agenda Item No. 5, Discussion of joint City Council/SPIN Standing Committee Meeting Agenda—January
• Recommendation to develop more formal agenda for these events
12.06.04 EC Page 1 of 2
Agenda Item No. 6, Discussion of SPIN vacancies—Tabled until Standing Committee meeting
Agenda Item No. 7, Open Forum —Nothing discussed
Agenda Item No. 8, Adjourn—Chair Hutton adjourned the meeting at 7:00 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
12.06.04 EC Page 2 of 2
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTH LAKE, TX 76092
DECEMBER 14, 2004
MINUTES
SPIN Standing Committee Members in Attendance: Roger Hutton (#11), Chair; David Baltimore (SPIN
Senior Representative); Cara White (#1); Alan Hochstein (#3); Jan Francis (#5); Craig Rothmeier(#9E),
Secretary; Jim Jeppe (#9W); Sam Timothy (#10); Mike Terry (#13), Vice Chair; Jon Weirsum (#16)
SPIN Standing Committee Members Absent: Doug Harsy(#2); Tim Miller(#6); Jeff Wang (#7); Pattie Minder
(#8); Wendi Carlucci (#12); Tom Corradino (#15)
Guests Present: Brandon Bledsoe, John Eaglen, Boyd Dollar
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 6:35 PM.
Agenda Item No. 2, Administrative Comments—Chair Hutton recognized Brandon Bledose, past SPIN Chair,
and John Eaglen, former Assistant to the City Manager, for their efforts in supporting SPIN. In addition, he
recognized Jim Jeppe (logistics), Sam Timothy (marketing/media), David Baltimore, Mike Terry and Craig
Rothmeier for their efforts in developing and promoting the recent Transportation Forum.
Brandon Bledsoe provided a brief overview of 2025 activity, including approval by City Council of the Davis
Corridor. This is the first approved transition zooming, which is an overlay to existing zoning and is intended
to promote development of a group of properties rather than simply developing one off activities. City staff is
now creating T1 and T2 definitions.
Chair Hutton acknowledged SPIN's role in supporting the Park Master Plan activities.
Agenda Item No. 3, Approve minutes for the August 10, 2004 SPIN Standing Committee meeting—
Motion to accept minutes as submitted.
Motion: Baltimore
Second: Francis
Motion was unanimously approved.
Agenda Item No. 4, Discussion of November 29, 2004 Transportation Forum—Committee members offered
a number of comments including the following:
- presentations were effective
- the order of the speakers evolved and was driven by speaker suggestions; it is recommended that
future sessions coordinate speaker presentations in a similar manner
- the Committee needs to develop one-on-one relationships with local media rather than simply
sending out a press release in order to gain greater exposure
- the planning document initially developed by John Eaglen makes it easier to define the marketing
and logistics requirements
SPIN MEETING MINUTES 12.14.04.doc Page 1 of 3
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- audio continues to be a problem; a suggestion was made to see if the City had any wireless
microphones
- we need to do a better job of capturing the list of attendees; this can assist in future promotion
activities
Agenda Item No. 5, Review status of February, 2005 Transportation Forum—Mike Terry provided a
summary of current activities, including consideration of speakers (Glen Whitely and Gary Fickes have
volunteered). The date of the forum will be Monday, February 28. Mike is also developing content ideas
through discussions with Shana Yelverton. Mike solicited volunteers to work on each of the committees and
these are comprised of the following people: Marketing-Jon Wiersum, Jan Francis; Logistics—Jim Jeppe,
Alan Hochstein. Cara White and Boyd Dollar offered to participate as needed.
Agenda Item No. 6, Discussion of Joint City Council/SPIN Standing Committee Meeting Agenda—All agreed
that there needs to be greater discipline and order to the meetings. Recommended topics for Council to
address include town hall forums, perhaps with each Council member meeting with one or more SPIN areas
rather than the entire City; review of proposed SPIN Ordinance changes; and soliciting specific feedback
from Council members regarding the SPIN-sponsored forums and additional topics. Future topics of
discussion could include the fiscal health of the City and concerns regarding personnel retention by the City.
In addition, the Committee suggested that we ask Sharon Elam to discuss fiscal issues with the Committee.
Agenda Item No. 7, Discussion of proposed revisions to SPIN Ordinance 598-A—The only change to the
draft document was to remove the proposed section 6 in Article III. David Baltimore made a motion that we
approve the document as amended with this change; Sam Timothy seconded and the Committee
unanimously approved the changes.
Agenda Item No. 8, Break
Agenda Item No. 9, Discussion of topics for Standing Committee meeting education and future forums and
schedule for 2005—The Committee reviewed the list initially prepared when the forum concept was being
developed, as well as the list submitted by attendees at the November 29 forum. From that list, it was
agreed that the next forums would include Transportation (air), Education, Public Safety and the CIP
process. The order of the last three will be determined during future meetings. Other topics considered
included pollution, public works, community services, and budget review.
Agenda Item No. 10, Discussion of SPIN representative facilitation at the Parks&Trails Master Plan Update
meetings—Since these meetings are held in conjunction with regularly scheduled SPIN dates, there is
considerable concern that SPIN not be perceived as not following through on these events. Ben will meet
with Chris Carpenter to outline SPIN expectations for promotion and sponsorship of the activities. In
addition, the SPIN facilitator should use this opportunity to"plug" SPIN and to solicit involvement by others.
Facilitators for the meetings will be:
- January 3—Open Space Planning—Mike Terry
- January 17—Athletics—Craig Rothmeier
- February 7—Park Issues North of 114—Jan Francis
- February 21 —Central Area Park Issues—Alan Hochstein
- March 7—Southern park Issues—Jim Jeppe
In addition, the Committee concurred with the proposed SPIN meeting dates for 2005.
Agenda Item No. 11, Discussion of SPIN City Council Reporting Procedures—SPIN reps have been
assigned for all Council presentations in 2005. If an assigned individual is unable to attend, it's critical that
they notify Ben Thatcher and the Executive Committee so that a replacement can be defined. Going
forward, this is an excellent opportunity for SPIN to get visibility. In addition, SPIN will continue to submit the
written report to Council. Because of time limitations during the presentation, it's likely that not all activities
can be highlighted. A suggestion was made that the presented have a Power Point slide reflecting the SPIN
logo and the 3 or 4 topics to be discussed; this can b projected onto the screen in Council Chambers.
SPIN MEETING MINUTES 12.14.04.doe Page 2 of 3
Agenda Item No. 12, Discussion of SPIN Listings of Subdivisions and HOAs—The Committee was asked to
update the list of HOA contacts(as appropriate) by the end of January. Updates should be submitted to Ben
Thatcher.
Agenda Item No. 13, Neighborhood reports—
Senior SPIN rep—nothing to report
SPIN#1 —held meeting with Toll Brothers regarding development of the Rohr property; proposal may be for
medium density PUD
SPIN#3- nothing to report
SPIN#5—approached by Ratliff Development regarding former flea market area but deferred to area 10
SPIN#6- nothing to report
SPIN#9E—working with Jim Jeppe and Timarron HOA to see if we can promote SPIN as a recurring article
in the quarterly newsletter; also looking to create an e-mail database to facilitate communications
SPIN#9W—see 9E update
SPIN#10—Ratliff Development is proposing development of the former flea market at White's Chapel and
114, The initial meeting is set for January 17; it is recommended that this be a citywide forum.
SPIN #13—On December 2, sponsored a DPS meeting for areas 12 and 13 but there appear to have been
significant breakdowns in distribution of the post cards announcing the event.
Agenda Item No. 14, Open Forum — No additional items discussed.
Agenda Item No, 15, Adjourn—Chair Hutton adjourned the meeting at 9:20 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
SPIN MEETING MINUTES 12.14.04.doe Page 3 of 3