2002 * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS #3C AND #3D
3 1400 MAIN STREET
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 January 8,2002
9
10 SPIN Standing Committee Members Present — Andrea Brankin (#15 Co-Representative),
11 Chair; Brandon Bledsoe (#9e), Vice-Chair; Martin Schelling (#2); Alan Hochstein (#3); Jan
12 Francis (#5); Jeff Wang (#7); Al Morin (#10); Roger Hutton (#11); Rick and Jackie Phillips
13 (#12); Mike Conrads (#14); Bob Walker (#16); David Baltimore (Senior Representative);
14 Garrett Mills (Youth Co-Representative).
15
16 SPIN Standing Committee Members Absent — Tim Miller (#6); Pattie Minder (#8); Curtis
17 Powell (#15 Co-Representative); Frith Dabkowski (Youth Co-Representative).
18
19 SPIN Liaisons Present — Boyd Dollar (#1 — Substitute for Vacancy); Carolyn Morris (#9w —
20 Substitute for Vacancy).
21
22 City Staff Present — Shana Yelverton, Assistant City Manager; Sharen Elam, Director of
23 Finance; Robert Finn, Professional Standards Coordinator; Mike Hutchison, Senior Civil
24 Engineer; John Eaglen, Assistant to the City Manager; Ann Tillery, Administrative Intern.
25
26 Guests Present—Craig Sturtevant, Crime Control and Prevention District Board of Directors.
27
28 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:35
29 p.m.
30
31 Agenda Item No. 2, Administrative Comments — Chair Andrea Brankin reviewed the following
32 items during Administrative Comments:
33
34 • Welcome and Introduction of Meeting Participants;
35 • SPIN Meeting Requests — After working with Mr. Eaglen and Mr. Hutchison, the
36 following SPIN Meeting Requests were assigned particulars:
37
38 1. Neighborhood Sewer (Group 1) — Set for Wednesday, January 23 at 7:00 p.m.
39 Jan Francis will host.
40 2. Cross Timber Hills Neighborhood Sewer Project — Set for Wednesday, January
41 30 at 7:00 p.m. Rick and Jackie Phillips will host. Information on Peytonville
42 Reconstruction will be available at the meeting.
43 3. Neighborhood Sewer (Group 2) and Peytonville Rehabilitation — Set for Monday,
44 February 4 at 7:00 p.m. Neighborhood Sewer will run from 7:00 — 8:30, with
45 Peytonville Reconstruction running from 8:30 — 10:00 p.m. Roger Hutton and
46 Rick and Jackie Phillips will co-host the meeting.
SPIN Standing Committee Meeting—January 8, 2002 Page 1 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 4. Remington Retirement Community - Set for Wednesday, February 13 at 7:00 p.m.
2 Mike Conrads and David Baltimore will co-host this Citywide meeting.
3 5. MTP Amendment— Rucker Road— Date to be determined, Brandon Bledsoe will
4 host.
5 6. MTP Amendment — State Highway 114/1709 — Date to be determined, Al Morin
6 will host.
7
8 • Neighborhood Reports—The Committee discussed the purpose of the agenda item, Chair
9 Brankin asked that in the future members focus on brevity and providing information
10 versus an in-depth recap of a particular issue. A guide may be how are you using the
11 SPIN program to handle your issues, and how can SPIN help with your neighborhood
12 issues.
13
14 Mr. Walker mentioned the potential for a member requesting time for a report in advance
15 of the meeting date. Chair Brankin replied that this was not brought up to reflect any
16 abuse of the time, it was just an opportunity to reinforce the concept of keeping things
17 simple.
18
19 Agenda Item No. 3, Approval of the Minutes from the December 11, 2001 Joint City Council /
20 SPIN Standing Committee Meeting—
21
22 Motion to approve the minutes as submitted.
23
24 Motion: Morin
25 Second: Conrads
26
27 Motion was unanimously approved.
28
29 Agenda Item No. 4, Informational Presentation on the Crime Control and Prevention District —
30 Professional Standards Coordinator Robert Finn and Crime Control and Prevention District
31 Board of Directors Member Craig Sturtevant provided an informational presentation and
32 distributed information on the Crime Control and Prevention District and reviewed voting
33 information with the members of the SPIN Standing Committee.
34
35 Agenda Item No. 5,Neighborhood Reports—
36
37 • SPIN #1 —No Activity to Report.
38
39 • SPIN Senior—
40 1. Monthly Senior Advisory Committee meeting held today, discussion of senior
41 issues in relation to the natatorium.
42
43 • SPIN #7—
44 1. Construction on F.M. 1709 and S. Kimball will start late.
SPIN Standing Committee Meeting—January 8, 2002 Page 2 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 2. Cornerstone Plaza — P&Z approved recommendation to City Council, issues
2 unresolved regarding improving the view of the back side of the retail building
3 fronting F.M. 1709.
4
5 • SPIN Youth—No Activity to Report.
6
7 • SPIN#12—
8 1. Peytonville Road Reconstruction coming forward.
9 2. Cross Timber Sewer — issues still outstanding, will discuss at upcoming SPIN
10 Meeting.
11 3. Dallas Morning News ran story on the impact of the extension of F.M. 1938.
12 4. Status on the Youth / Recreation Center? Mr. Eaglen stated that this project has
13 funding spread over a multi-year period, he understands there is funding in the
14 SPDC Captial Improvement Program for facility planning this year.
15 5. Status on Wal-Mart? Mr. Eaglen replied there is no change in the status since the
16 previous month.
17
18 • SPIN#2—No Activity to Report.
19
20 • SPIN #14 — Shady Oaks Office complex at the intersection of F.M. 1709, this could
21 impact the homeowners,will get information on this project out to the public.
22
23 • SPIN#3 —No Activity to Report.
24
25 • SPIN#5 —
26 1. MTP Amendment for Aventerra Boulevard was partially approved by City
27 Council.
28 2. Autumn Glen moving forward as 1 acre lots.
29 3. Kimball Duplexes were denied by City Council.
30 4. Aventerra—moving forward on Tract 1, so far the issue revolves around the level
31 of commercial uses involved, otherwise the plans look good. Ms. Morris
32 mentioned that recently a lady spoke to the City Council at public forum about
33 environmental preservation standards in the City, and expressed concern about the
34 preservation of some of the natural features on the Aventerra property. There is
35 also concern about Aventerra paying park fees only versus dedicating a
36 significant portion of land for their park dedication requirements.
37
38 • SPIN#10—No Activity to Report.
39
40 • SPIN #11 — Dove at State Highway 114 intersection is now open, need to do some
41 research on the plat filed recently to split the lots along Dove and Shady Oaks, need to
42 check acreage size and the proposed use.
43
44 • SPIN#16—No Activity to Report.
45
46
SPIN Standing Committee Meeting—January 8, 2002 Page 3 of 5
•
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 6, 2002 SPIN Retreat—Chair Andrea Brankin reviewed the following items for
2 the Retreat to be held on February 6, 2002 at Town Hall:
3
4 • Election of Secretary — Per the Articles of Incorporation Brandon Bledsoe elevates
5 automatically to Vice-Chair upon the resignation of Kim O'Brien. Nominations were
6 discussed and were opened. Bob Walker was nominated.
7
8 Motion to Close Nominations.
9
10 Motion: Conrads
11 Second: Morin
12
13 Motion was unanimously approved.
14
15 Motion to elect Bob Walker as Secretary.
16
17 Motion: Conrads
18 Second: Baltimore
19
20 Motion was unanimously approved.
21
22 • Agenda Items — Included review of reports from 2001, 2002 educational / informational
23 topics, 2002 Direction / Goals, SPIN Communication with City Council and City Boards
24 and Commissions.
25 • Start Time — Discussion about starting at 5:00 p.m. with a "working dinner," pros and
26 cons were discussed by the Standing Committee. The Standing Committee designated
27 that the Executive Committee would review the timing for the retreat based upon the
28 agenda.
29
30 Agenda Item No. 7, Open Forum—The following items were discussed during Open Forum:
31
32 • Ms. Morris thanked the Standing Committee for allowing her to participate, one idea that
33 she had for SPIN Representatives is that they attend Planning and Zoning Commission
34 and City Council meetings for items on the agenda where they hosted a meeting and
35 provide a"SPIN Meeting Recap"during public hearings.
36 • Mr. Schelling stated that SPIN Representative Comments should be objective, and that
37 the Committee needs to be careful to avoid interpreting discussions at SPIN Meetings, as
38 they sometimes may be incorrectly reported.
39 • Mr. Phillips mentioned the idea of Favor / Unfavor Cards at SPIN Meetings to capture
40 the feel of meeting participants, he would feel very uncomfortable commenting on behalf
41 of meeting attendees.
42
43 Agenda Item No. 8, SPIN Orientation for New Representatives — Outgoing Chair Mike
44 Conrads, Chair Andrea Brankin, Vice-Chair Brandon Bledsoe, and Assistant to the City
45 Manager John Eaglen facilitated an Orientation Session for New SPIN Representatives and
46 Liaisons.
SPIN Standing Committee Meeting—January 8, 2002 Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Agenda Item No. 9, Adjourn—Chair Andrea Brankin adjourned the meeting at 9:15 p.m.
3
4
5 ATTEST:
6
7
8
9 41 \
10 And :rankin
11 Chair
SPIN Standing Committee Meeting—January 8, 2002 Page 5 of 5
! -} * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE RETREAT
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS#3C AND#3D
3 1400 MAIN STREET
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 February 6,2002
9
10 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Bob Walker (#16), Secretary; Cara White (#1); Doug Pyle (#2 Liaison —
12 Substitute for Martin Schelling); Alan Hochstein (#3); Jan Francis (#5); Jeff Wang (#7);
13 Pattie Minder (#8); Al Morin (#10); Trish Waters (#13); Mike Conrads (#14); David
14 Baltimore (Senior Representative); Garrett Mills (Youth Co-Representative).
15
16 SPIN Representatives Absent: Tim Miller(#6); Frith Dabkowksi(Youth Co-Representative).
17
18 SPIN Liaisons Present: Boyd Dollar(#1); Dennis Minder(#8);.
19
20 City Staff Present: Billy Campbell, City Manager; Charlie Thomas, City Engineer; Dennis
21 Killough, Senior Planner; Ken Baker, Senior Planner; John Eaglen, Assistant to the City
22 Manager.
23
24 Guests Present: Pete DeRobertis (#13).
25
26 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:05
27 p.m.
28
29 Agenda Item No. 2, Approval of the Minutes from the January 8, 2002 Standing Committee
30 Meeting—Mr. Baltimore asked if there was a page missing, as there was only four pages in the
31 packet. Mr. Eaglen reviewed the copies and replied that page 5 was a signature page only with
32 no content and must have been omitted from copies because of that.
33
34 Motion to approve the minutes as submitted,provided there is no content on page 5.
35
36 Motion: Morin
37 Second: Conrads
38
39 Motion was unanimously approved.
40
41 Agenda Item No. 3, City Manager's Report — City Manager Billy Campbell spoke about his
42 personal observations regarding the role of the SPIN Organization. Mr. Campbell covered the
43 following items:
44
45 • His experience in observing the original discussions, the formation, and the original
46 intent of SPIN;
SPIN Standing Committee Retreat—February 6, 2002 Page 1 of 3
• T * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • The goal for the organization being a conduit of clean information to be exchanged
2 between the City Council and the neighborhoods;
3 • Reviewing the importance of SPIN Representatives maintaining credibility in the
4 community by not advocating positions;
5 • Reviewing the importance of good, clean information.
6
7 The Standing Committee discussed the issues raised by Mr. Campbell with him, and Mr.
8 Campbell fielded questions from the meeting participants on other items of interest.
9
10 Agenda Item No. 4, Presentation—Overview of Southlake's History—Chair Brankin notified the
11 Committee that there was a conflict with the gentleman who was to do this presentation, and this
12 item would be rescheduled for a future meeting if possible.
13
14 Agenda Item No. 5, SPIN 2001 —The Year in Review—Mike Conrads reviewed the challenges
15 facing the organization in his two (2) years as Chair. The focus the Executive Committee
16 adopted during at the beginning of this period covered the following areas:
17
18 • Focus — understanding what the organization's mission is, and reviewing whether or not
19 that mission needs to be adjusted;
20 • Consistency in distributing information in the community—how to accomplish.
21
22 Mr. Conrads reviewed the accomplishments in these areas over the past two (2) year period. The
23 Standing Committee selected the following areas of focus in 2001:
24
25 • Increased participation in SPIN;
26 • Enhanced communication(Standardized,Following a Meeting Format);
27 • Visibility;
28 • Educational Topics;
29 • Activities—being visible in the community.
30
31 Mr. Conrads reviewed a model that he would recommend to the current and future Executive
32 Officers as they plan the direction for the organization in the future. Components include the
33 following:
34
35 • Plan
36 • Deliver
37 • Evaluate
38 • Improve
39 • Replan
40
41 Agenda Item No. 6, Planning Overview— Senior Planner Dennis Killough presented a review of
42 the Development Review Committee (DRC), and Senior Planner Ken Baker presented a status
43 report on the Comprehensive Plan update. Both presenters fielded questions from the meeting
44 participants.
45
SPIN Standing Committee Retreat—February 6, 2002 Page 2 of 3
• - * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 7, Public Works Briefing— City Engineer Charlie Thomas reviewed the Fiscal
2 Year 2001-02 Capital Improvements Budget and the five year Capital Improvements Program
3 (CIP), and answered questions regarding particular projects and issues.
4
5 Agenda Item No. 8, Identification of SPIN Meeting Characteristics—
6
7 Motion to table agenda items #8 and #9 to the March Meeting.
8
9 Motion: Conrads
10 Second: Morin
11
12 Motion was unanimously approved.
13
14 Agenda Item No. 9, SPIN 2002 — Charting the Course — Tabled to the March meeting per the
15 earlier motion on agenda item #8.
16
17 Agenda Item No. 10, Open Forum—
18
19 • Educational Topics at future meetings —The following topics were identified as potential
20 educational topics for the remainder of meetings in 2002:
21
22 1. Public Information;
23 2. Master Thoroughfare Plan Amendment;
24 3. Public Works/CIP Development;
25 4. Joint Use Committee/ Schools;
26 5. Brian Stebbins/TIRZ Items.
27
28 • Joint City Council / SPIN Meetings — Ms. Minder stated that at the joint meetings with
29 City Council, it used to be that all of the members came, now that is not the case. Mr.
30 Baltimore replied that the agenda setting may be an issue, as Council members feel that
31 the agenda is of no value to them, as they can get the Neighborhood Reports from a
32 phone call. Mr. Walker suggested that this issue be raised with City Council members at
33 the next meeting, and that they could get some feedback as to what items would be
34 valuable for the City Council members during the joint sessions.
35
36 Agenda Item No. 11, Adjournment—Chair Brankin adjourned the meeting at 8:40 p.m.
37
38 ATTEST:
39
40 A,044,_-_.-
41
42 J��
43 An re rankin, C
44
45
SPIN Standing Committee Retreat—February 6, 2002 Page 3 of 3
'' * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL/SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS #3C AND #3D
3 1400 MAIN STREET
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 March 26,2002
9
10 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Bob Walker (#16), Secretary; Cara White (#1); Martin Schelling (#2);
12 Alan Hochstein (#3); Jeff Wang (#7); Rick Phillips (#12); Mike Conrads (#14); Bob Walker
13 (#16); David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Members Absent: Jan Francis (#5); Tim Miller (#6); Pattie Minder
16 (#8); Al Morin (#10); Roger Hutton (#11); Trish Waters (#13); Garrett Mills (Youth Co-
17 Representative); Frith Dabkowski (Youth Co-Representative).
18
19 City Council Members Present: Rick Stacy, Mayor; Greg Standerfer, Place 4; Tom Stephen,
20 Place 5.
21
22 SPIN Liaisons Present: Naomi Cornelius (#8).
23
24 City Staff Present: Bruce Payne, Director of Planning; John Eaglen, Assistant to the City
25 Manager.
26
27 Agenda Item No. 1, Call to Order—Mayor Rick Stacy called the meeting to order at 6:30 p.m.
28
29 Agenda Item No. 2, Administrative Comments — Chair Andrea Brankin covered the following
30 items:
31
32 • SPIN Meeting Recap (Zoning changes along Highway 26 from I2 / AG to I1, Thomas
33 Soccer Complex, MTP Amendments, Remington Retirement Community, Granite Office
34 Building, Commercial Developers Roundtable Recap).
35 • Chair Brankin stated that she would like to get more feedback on SPIN from the
36 development community on how they perceive SPIN. Mr. Schelling replied that part of
37 the issue with developers is the non-professional manner that they are sometimes exposed
38 to by the general public.
39 • Recap of discussions with members of the City Council as to how SPIN can be a more
40 effective tool for the Council.
41 • Candidate's Forum runthrough for City Council on April 9, and discussing the decision to
42 agree to host the Carroll I.S.D's forum on April 15th. Bob Walker announced he would
43 be out of town on April 9th, Mike Conrads will serve as backup moderator.
44
45
46
Joint City Council/SPIN Standing Committee Meeting—March 26, 2002 Page 1 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2
3
4 Agenda Item No. 3, Approval of the Minutes from the February 6, 2002 SPIN Standing
5 Committee Retreat—
6
7 Motion to approve the minutes as submitted.
8
9 Motion: Conrads
10 Second: Schelling
11
12 Motion was unanimously approved.
13
14 Agenda Item No. 5, City Council Reports— This item was moved forward on the agenda.
15
16 • Councilmember Standerfer — One thing that would help is to focus on real
17 communication and less spin, getting to a point where taking positions is not happening.
18 Suggestions for improving SPIN include some of the following ideas:
19
20 1. have agendas for each meeting, and posting agendas on website and in the City
21 Secretary's Office;
22 2. development of email notification system;
23 3. regularly scheduled meeting times and agenda(2"d and 4th Tuesdays);
24 4. have all SPIN meetings at Town Hall, 3` Floor;
25 5. televise the meetings on Cable Channel;
26 6. full or part-time SPIN Liaison.
27
28 The best improvements for SPIN center around increased standardization and increased
29 use of technology. Mayor Stacy replied that he feels that it is a big step to have a fixed
30 time and location for meetings.
31
32 Councilmember Stephen stated that it would also be helpful to give the developer a
33 chance to respond to SPIN meeting questions, he doesn't always get how things end up,
34 even though he has the issues and questions raised at the meeting. Having the full picture
35 would help the Council. Mr. Payne replied that some developers would be willing to do
36 this, some would blow this step off and proceed to Planning and Zoning Commission.
37
38 Mr. Conrads asked what the SPIN role is in the community, and suggested that SPIN
39 flush through this and then address the City Council with the findings.
40
41 Mr. Schelling stated that while we have always talked about rights as a resident, it is
42 always ignored that SPIN Representatives get a lot of inside information, then some
43 people turn around and use it against the Council. He suggested that we need to look at
44 the Code of Conduct and have everyone agree to follow it. Mr. Walker replied that SPIN
45 Representatives are provided public information readily available to anyone who asks.
46
Joint City Council I SPIN Standing Committee Meeting—March 26, 2002 Page 2 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Councilmember Standerfer stated that he feels that it is fundamentally wrong to be a
2 SPIN Representative and a political activist, and that he may have the minority opinion
3 on this subject.
4
5 • Councilmember Stephen — The City has taken an 1.5 million dollar hit from losing Wal-
6 Mart, roughly $250,000 in property taxes and then the rest in lost sales tax. The General
7 Fund is going to be tight, the City will need to start focusing on the TIRZ Fund, because
8 the bonds that have been sold for Town Hall construction have only had interest
9 payments in the last few years, and next year the City has to start paying interest and
10 principle. The TIRZ Fund will go negative, and will most likely have to make up the
11 difference with General Fund revenues. On top of that, the City has a $4.5 million
12 agreement with the developer of Town Square, and they want to be paid. This payment
13 situation will be a fight.
14
15 • Mayor Stacy— The City hasn't had to raise the tax rate, but in reality taxes have gone up
16 every year due to higher property valuations. The City doesn't have to act differently
17 than any business under similar circumstances since September 11th, but we need to
18 manage our spending wisely.
19
20 Mr. Walker mentioned that we shouldn't focus on what is behind us, but rather what is
21 ahead. Mayor Stacy agreed and stated that we don't need to panic, but we do need to
22 focus and work together and put a united front on so that we don't lose the next
23 opportunity. State Highway 114 has to develop, we have got to get this going.
24 Councilmember Standerfer added that we only have a 2-3 year window to get Hwy. 114
25 going, after that we will be leapfrogged over.
26
27 Agenda Item No. 4,Neighborhood Reports—
28
29 • SPIN #1 — Kaliedescope of Homes at Clariden Ranch in August and September of this
30 year, hope that this event will help sell some homes.
31
32 • SPIN#2—No Activity to Report.
33
34 • SPIN#3 —No Activity to Report.
35
36 • SPIN #7 — City needs to do better construction work than the trail section at the
37 intersection of Continental and Brumlow — that section has had to be replaced due to
38 safety issues. 1709 / S. Kimball intersection will hopefully get done this year. School on
39 S. Kimball is a speed trap.
40
41 • SPIN #9e — Chainsaws from contractor going into Timarron creek bed, but the Public
42 Safety Department did a wonderful job in stopping them before they did anymore
43 damage. The subcontractor cut down trees without the proper permit. Surprise among
44 residents that Timarron hired contractor to do this work.
45
Joint City Council/SPIN Standing Committee Meeting—March 26, 2002 Page 3 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • SPIN #12 — Cross Timber Hills Sewer meeting held last month, neighborhood has not
2 gotten the message that the City intends to fix things as they were, concern about their
3 priority in the new Pavement Management System. Residents feel that there was a lot of
4 damages done by the contractor to the roads due to negligence. Mayor Stacy replied that
5 the City still has a lot of money retained from the contractor and that we will get this
6 neighborhood back to the original condition.
7
8 Need to look at the condition of Forest Lane, this is an example of what the roads should
9 all look like.
10
11 • SPIN #14—No Activity to Report.
12
13 • SPIN #15 — Lot happening in the area, notice improved, good idea to go forward with
14 surveying.
15
16 • SPIN #16—No Activity to Report.
17
18 • Seniors — Remington, the seniors are interested in the facility, but are also aware of the
19 density and building height issues that have been raised.
20
21 Agenda Item No. 6, Close Joint City Council / SPIN Standing Committee Session — The Joint
22 Session was adjourned by Mayor Stacy at 8:20 p.m.
23
24 Agenda Item No. 7, Review SPIN Standing Committee Goals and Objectives — Mr. Baltimore
25 stated that given the discussion tonight, the Standing Committee needed to look at the
26 suggestions and digest that information. Mr. Walker added that there needed to be some thought
27 and planning put into recommendations for the City Council. Mr. Conrads suggested holding
28 another meeting in April to go over these issues and budget preparation.
29
30 The Standing Committee agreed to hold a special planning meeting on Tuesday, April 23rd at
31 6:30 p.m. The agenda is limited to retreat items and budget planning only. Mr. Eaglen will find
32 a location and email the information to everyone.
33
34 Agenda Item No. 8, Approval of SPIN Meeting Educational Topics—
35
36 Motion to approve list of Educational Topics as submitted.
37
38 Motion: Schelling
39 Second: Walker
40
41 Motion was unanimously approved.
42
43 Agenda Item No. 9, Open Forum — Mr. Hochstein asked questions about the role, what if he
44 wanted to put a political sign up — could he? The Committee agreed to discuss this issue at the
45 special meeting on the 23rd of April.
46
Joint City Council/SPIN Standing Committee Meeting—March 26, 2002 Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 10, Adjournment — Chair Andrea Brankin adjourned the meeting at 8:40
2 p.m.
3
4 ATTEST:
5
6
7 24/61tRii &aJAJ(//:4-
9
Andrea Brankin, air
Joint City Council/SPIN Standing Committee Meeting—March 26, 2002 Page 5 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPECIAL SPIN STANDING COMMITTEE MEETING
2 WEST DEPARTMENT OF PUBLIC SAFETY FACILITY—COMMUNITY ROOM
3 2100 W. SOUTHLAKE BLVD.
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 April 23,2002
9
10 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Boyd Dollar (#1 — Substitute for Cara White); Martin Schelling (#2); Alan
12 Hochstein (#3); Jan Francis (#5); Dennis Minder (#8 Liaison— Substitute for Pattie Minder);
13 Al Morin (#10); Roger Hutton (#11); Jackie Phillips (#12); Mike Conrads (#14); David
14 Baltimore(Senior Representative); Garrett Mills (Youth Representative).
15
16 SPIN Standing Committee Members Absent: Tim Miller (#6); Trish Waters (#13); Bob
17 Walker(#16); Frith Dabkowski(Youth Co-Representative).
18
19 SPIN Liaisons Present: Kelly Pierson (#7).
20
21 City Staff Present: John Eaglen, Assistant to the City Manager.
22
23 Agenda Item No. 1, Call to Order—Andrea Brankin called the meeting to order at 6:31 p.m.
24
25 Agenda Item No. 2, Administrative Comments — Chair Andrea Brankin covered the following
26 items:
27
28 • Introduction of Frank Gatto as a potential Youth Delegate
29 • Chair Brankin stated that she would like to congratulate Martin Schelling on his being
30 recognized as the Volunteer of the Year.
31 • Chair Brankin thanked the members that gave reports at the City Council Meeting.
32 • Chair Brankin summarized what happened at recent meetings (Candidate's Forum,
33 Carroll ISD Candidate's Forum, and the taped 480-NN SPIN meeting.)
34 • She then discussed the following upcoming SPIN meetings:
35 -- Wednesday, May 1, 2002: Sonic Drive-In(#7)
36 --Wednesday, May 15, 2002: Town Square Development(#8)
37 -- Monday, June 3, 2002: Pigg Retail (#8)
38 • Chair Brankin discussed the following educational topics for future SPIN meetings:
39 -- Town Square Development
40 --Public Information Office Operations/Initiatives
41 --Public Works Operations/Projects
42 --Joint Use Committee/Operations
43 --Planning Operations
44
Special SPIN Standing Committee Meeting—April 23, 2002 Page 1 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Recap of the City Council Meeting on March 26, 2002 -- Chair Andrea
2 Brankin reviewed the list of issues provided by Councilmember Greg Standerfer at the March
3 26,2002 Joint City Council/Standing Committee meeting.
4
5 • List Item #1 -- Al Morin asked what are the times to regularly schedule meetings. David
6 Baltimore asked if there was a current problem with the regular scheduled meetings.
7 Dennis Minder commented that the meetings sometimes need flexibility. David
8 Baltimore responded that this standardization would give greater understanding of the
9 process,how they fit in,provides developers expectations to meet.
10 • Jeff Wang stated that having a standard time and day is good for planning, but process
11 issues with the city staff(review) could lead to tight schedules unless we hold meetings
12 earlier, and then things change after the meeting has occurred. He also stated that having
13 a standard time and date would help with publicity.
14
15 Motion to try a standard time and to review this motion at the end of the year.
16
17 Motion: Hochstein
18 Second: Phillips
19
20 Amendment to post that there are no agenda items on meeting tonight on the door. Members
21 asked if that meant that these items were only going to be developer-related. It was agreed
22 that meetings will be held on the second and fourth Tuesdays of each month, and it will be
23 posted when there are no items.
24
25 Motion was approved(11-2).
26
27 List Item#2—Meeting Locations at Town Hall.
28 • Boyd Dollar asked if the locations had enough capacity to accommodate attendees.
29
30 List Item#3 —E-mail Notice System
31 • Jeff Wang stated that we have already been using this type of system in the past, and Mr.
32 Eaglen confirmed that upon completion of the upgrading of the City website the capacity
33 to develop email notification system(s)will be able to continue.
34
35 List Item #4 — Brandon Bledsoe will lead on the Website and work with James Kunke and the
36 web consultant on the SPIN webpage. Chair Brankin asked everyone to forward their ideas on
37 the website to Brandon.
38
39 List Item#5 —Televise/Tape Meetings
40 • Jan Francis stated that she can't see taping all of the meetings.
41 • Al Morin stated that taping would be a waste when turnout is low.
42 • Jackie Phillips stated that SPIN could get less participation at meetings with cameras, as
43 broadcasting the taped meetings on television may stifle participant discussion.
44 • Boyd Dollar stated that they needed to know how many homes the televised meetings
45 would be broadcast in.
46 • Al Morin asked if the decision to tape could be discretionary.
Special SPIN Standing Committee Meeting—April 23, 2002 Page 2 of 5
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • David Baltimore asked if they could hire Ten Star or develop the capacity internally. He
2 added that "picking and choosing" could get SPIN into trouble.
3 ■ Boyd Dollar asked what the benefit of taping was. Brandon Bledsoe responded that City
4 Council wanted to capture the tone, questions, and answers generated at SPIN meetings.
5 • Mike Conrads stated that in terms of using the media, if SPIN looked at elected
6 representatives as looking out for SPIN interests, then televising meetings is good. He
7 stated that SPIN should also consider that televised meetings may hit a larger number of
8 residents.
9 • David Baltimore stated that there was no need to limit thoughts and asked if SPIN
10 members needed to do some independent thinking about the issue.
11 • Boyd Dollar asked if attendance implied that the audience consented to being taped.
12
13 Motion by the Standing Committee to authorize the SPIN Executive Committee to decide if
14 a citywide meeting is to be taped or not (each home to be mailed).
15
16 Motion: Conrads
17 Second: Morin
18
19 Dennis Minder stated that he was more inclined to go across the Board.
20 Motion passed(7-6).
21
22 Agenda Item No. 4, Expectations and Roles of SPIN Representatives—The following items were
23 discussed during this agenda item:
24
25 • Mike Conrads stated that it is politically driven but it goes to other issues also that are
26 outside of the "go between / neutral position / official capacity" roles and to how SPIN
27 Representatives can participate if they choose.
28 • Al Morin asked what was driving this and if SPIN needs a code to police themselves.
29 • David Baltimore asked if there was a line and what is done if someone crosses that line.
30 He also stated that SPIN members had the right to their opinions, and that it was okay as
31 long as they don't represent the opinions for what they are not.
32 • Martin Schelling stated that there were a lot of opinions on what was right or wrong, and
33 that SPIN needed to look at what it has and develop opinions and examples of what is
34 right and wrong. He stated that he would assign this to someone to develop. Al Morin
35 and Marting Schelling will work on this issue.
36 • Kelly Pierson asked for a description of what SPIN members are supposed to do.
37 • Jeff Wang stated that basically, when acting between city officials and developers,
38 members need to recognize that they may speak as an individual, but people see them as
39 SPIN representatives.
40 • Alan Hochstein stated that there should be neutrality when running a meeting, but wants
41 to keep the right to petition government as an individual.
42 • Boyd Dollar stated that he doesn't understand who was still wrestling with this topic and
43 that the people attending the meeting were interested and active. He stated that if the
44 Standing Committee did not know what to do with people who have a strong opinion and
45 that if he couldn't put a sign up, then he would resign.
46 • Dennis Minder stated that is was an amendment issue.
Special SPIN Standing Committee Meeting—April 23, 2002 Page 3 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • Garrett Mills stated that as a SPIN Representative,the role is to communicate information
2 only and that speaking as a citizen, then the member would have the right to speak. He
3 stated that there was a need to have an addendum or make current code precise to avoid
4 debate.
5 • Jan Francis stated that she will have to resign if SPIN representatives cannot exercise
6 their civil rights. She also stated that SPIN has had people not participate because of the
7 fear of losing their rights.
8 • Mike Conrads addressed the issues of how do SPIN members address City Council and
9 the Planning and Zoning Board when they speak as citizens and what are SPIN members'
10 roles in the community when an issue is raised (act as an advisor on process or act behind
11 the scenes, rousing others).
12 • Dennis Minder stated that regarding the neutrality issue when acting officially, who can
13 fault someone if they disclose that they are speaking for themselves. He emphasized the
14 need for each individual to represent him/herself only.
15 • Mike Conrads stated the need to consider a "No Sign" rule for those involved in the
16 Candidate's Forum.
17 • Brandon Bledsoe stated that anyone can express their personal opinions, but should
18 always take care when talking about issues with people to not give a one side versus the
19 other impression— that SPIN Representatives should acknowledge that there is a certain
20 standard of care,but doesn't believe in waiving rights to free speech.
21 • Roger Hutton stated that this is an issue of what is good judgement and what is not, and
22 that if SPIN cannot police themselves, the City Council can address problems of this
23 type.
24 • Al Morin said that in the past he has acted politically and it has never come back to haunt
25 him, and that he agrees with Mr. Hutton that it boils down to use of good judgement.
26 • Andrea Brankin stated that this was a concern of hers that she raised prior to joining
27 SPIN, and that all comments raised against someone should be civil and referred to the
28 SPIN Executive Committee.
29 • Dennis Minder replied that concerns should be put forward to the Executive Committee
30 in writing in order to be considered.
31 • Jeff Wang asked if when a SPIN Representative stands at the lectern, is he or she acting
32 officially?
33
34 Al Morin and Martin Schelling will work on developing this issue and will provide
35 information to the Standing Committee at the May meeting.
36
37 Agenda Item No. 5, SPIN Operating Budget Planning — Fiscal Year 2002-03 — The following
38 items were discussed during this agenda item:
39
40 • Mr. Schelling asked if we were ever going to get away from so many mailers?
41 • Mr. Baltimore suggested that at the next several meetings the audience be polled to see
42 what methods for notification work.
43 • Mr. Eaglen asked if there were any projects outside of what has been discussed to
44 research and develop a proposal for in the Fiscal Year 2002-03 Budget. There being
45 none, Mr. Eaglen committed to developing a DRAFT budget for the Standing
Special SPIN Standing Committee Meeting—April 23, 2002 Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Committee's review and comment at the May meeting, with a target date to consider a
2 recommendation on the budget to the City Manager at the June meeting.
3
4
5
6 Agenda Item No. 6, Open Forum—The following issues were raised during open forum:
7
8 • David Baltimore mentioned that in addition to the City Council input, his suggestions for
9 improvements to SPIN would be to have bold agenda items, and then providing the
10 developer the option to respond to questions in writing raised at a SPIN meeting.
11 • Boyd Dollar asked if we are holding too many SPIN meetings, have we achieved overkill
12 with notices for all of these meetings. Al Morin responded that in his opinion he didn't
13 think that what SPIN is doing is excessive.
14 • Alan Hochstein asked about what the decision was on activities in which SPIN would
15 participate. After discussion this issue will be tabled to the May meeting and that the
16 Executive Committee would provide a recommendation.
17
18 Agenda Item No. 7, Adjournment—Chair Andrea Brankin adjourned the meeting at 8:35 p.m.
19
20 ATTEST:
21
22
23
24
25 Andrea Brankin air
Special SPIN Standing Committee Meeting—April 23, 2002 Page 5 of 5
vih
* *_-OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL/SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 May 14,2002
9
10 SPIN Standing Committee Members Present—Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Bob Walker(#16), Secretary; Boyd Dollar(SPIN#1 Liaison—Substitute for
12 Cara White); Martin Schelling (#2); Alan Hochstein (#3); Jan Francis (#5); Jeff Wang (#7);
13 Al Morin (#10); Roger Hutton (#11); Jackie Phillips (#12); Mike Conrads (#14); David
14 Baltimore(Senior Representative); Garrett Mills (Youth Co-Representative).
15
16 SPIN Standing Committee Members Absent — Tim Miller (#6); Pattie Minder (#8); Trish
17 Waters(#13); Frith Dabkowski (Youth Co-Representative).
18
19 City Council Members Present — Ralph Evans, Mayor Pro-Tern; Rex Potter, Place 1; Tom
20 Stephen, Place 5; Carolyn Morris,Place 6.
21
22 City Council Members Absent — Rick Stacy, Mayor; Keith Shankland, Place 2; Greg
23 Standerfer, Place 4.
24
25 Guests Present—Melinda Morris (#9w); Frank Gatto (Youth).
26
27 City Staff Present—John Eaglen,Assistant to the City Manager.
28
29 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:35
30 p.m.
31
32 Agenda Item No. 2, Approval of the Minutes from the March 26, 2002 Joint City Council/SPIN
33 Standing Committee Meeting—
34
35 Motion to approve with changes to include Bob Walker in attendance at the meeting.
36
37 Motion: Conrads
38 Second: Morin
39
40 Motion was unanimously approved.
41
42
43
44
45
46
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 1 of 6
.- i
* * -OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the April 23, 2002 Special SPIN Standing
2 Committee Meeting—
3
4 Motion to approve with changes to include listing the location of the meeting at the West DPS
5 facility versus Town Hall.
6
7 Motion: Conrads
8 Second: Morin
9
10 Motion was unanimously approved.
11
12 Agenda Item No. 4, Administrative Comments — Chair Andrea Brankin covered the following
13 items:
14
15 • SPIN Citywide Meeting, Town Square Development — Pattie Minder will host, and the
16 committee discussed support roles necessary to conduct the meeting;
17
18 • Recap of April events — including City Council and CISD School Board forums, and the
19 special budget meeting. Mr. Morin commented that he thought the candidate forums
20 went very well and were civil.
21
22 • SPIN #16 Meeting—Mr. Walker mentioned that on Wednesday, May 29th there would be
23 a SPIN #16 meeting on two projects — one being proposed medical office buildings
24 located behind the Walgreen's on South Peytonville, and proposed zoning changes to
25 Southlake Woods, Phase II on South Peytonville. The meeting will be at the Town Hall,
26 3rd Floor.
27
28 Agenda Item No. 5, Briefing on organizational strategic planning actions and initiatives — The
29 Committee discussed the following inititatives:
30
31 • Website Redesign — Brandon Bledsoe provided the following items regarding the
32 redesign of the City/ SPIN website:
33
34 1. City website currently under revision and status report;
35 2. Review of SPIN website components currently under discussion;
36 3. Goal is to clean up the site and to make it more user friendly;
37 4. Explanation of the use of a"NAD" bar on website to assist in navigation;
38 5. Inclusion of search feature;
39 6. Inclusion of capability to include online polling at a desired time in the future;
40 7. Database development and how to capture email addresses to assist in online
41 polling;
42 8. Email alert function status and use in website redesign;
43 9. Use of hyperlink functions to streamline website pages and consolidate
44 information;
45 10. Desire to measure and evaluate website hits;
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 2 of 6
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 11. The goal is to continue to work on the SPIN webpage with Public Information
2 Officer James Kunke and then to have a draft that the Committee can review and
3 troubleshoot at the June Meeting.
4
5 Mr. Conrads stated that his concern is to keep the website updated with timely
6 information.
7
8 • Proposed Fiscal Year 2002-03 SPIN Operating Budget — Mr. Eaglen reviewed the
9 components of the draft budget proposal for review and comment. Councilmember
10 Stephen asked if there was a way to reallocate funding from postage to delivering
11 information via the website versus mailing a hard-copy. Ms. Francis replied that she
12 likes to receive the Development Review Committee (DRC) information, and that it
13 would be hard to place this on the website. Councilmember Potter agreed that some
14 information would have to be distributed via hard-copy, but that there is an opportunity to
15 use the website more and more to distribute information.
16
17 Mr. Walker stated that while it is a good idea to look at doing away with mailing so many
18 packets and go to online distribution of information, the Citywide mailings are important
19 and he doesn't see how that could be replaced. Councilmember Potter agreed, and added
20 that the use of an expanded website and email distribution system would be primarily for
21 general information or issues of local interest.
22
23 Mr. Eaglen stated that he would revise the budget per the direction of the Committee and
24 place this item on next month's meeting agenda for a recommendation to the City
25 Manager on the FY 2002-03 budget.
26
27 Agenda Item No. 6, Briefing on review of SPIN Standing Committee Member Ethics and the
28 Code of Conduct — Al Morin recapped the Standing Committee's discussion of this issue at the
29 April 23, 2002 Special Meeting, the assignment for him and Martin Schelling to review this issue
30 and report back to the Committee, and the Executive Committee discussion on May 6. The
31 discussions have resulted in a recommendation to the Executive Committee that once a year the
32 Standing Committee members are given a Code of Conduct and asked to sign and
33 acknowledgement of the code. Between communicating the Code to individuals, using common
34 sense in how you act, and communicating with other Committee members, concerns regarding
35 conduct can be addressed. Mr. Bledsoe added that the common theme is to use good judgment,
36 and that the City Council is the ultimate disciplinary authority.
37
38 Martin Schelling asked the City Council how they would prefer SPIN Representatives to address
39 their affiliation with SPIN when they speak at the lectern. Councilmember Potter replied that he
40 prefers there be no mention of an affiliation with SPIN at all if they are speaking as a citizen.
41 Councilmember Stephen added that he feels that when acting officially, the SPIN Representative
42 should not be providing opinions.
43
44 Mayor Pro Tem Evans raised the issue of SPIN Representatives participating in Political Action
45 Committees (PAC's) and how does the Standing Committee feel about that. Mr. Balitmore
46 replied that when a SPIN Representative is acting politically, there needs to be a clear delineation
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 3 of 6
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* * -OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 between the action and SPIN affiliation. Mr. Morin added that SPIN or the Council cannot stop
2 a SPIN Representative's personal political participation, and that members of the City Council
3 should be able to recognize when the SPIN hat is on and when it is off.
4
5 Mr. Conrads confirmed that the City Council prefers a SPIN Representative not address their
6 affiliation with SPIN when speaking at the lectern on their personal opinion, and asked Mr.
7 Eaglen to forward that to the City Secretary so that the minutes not reflect that affiliation.
8
9 Agenda Item No. 7, Approval of Executive Committee recommendation regarding participation
10 in community special events — Mike Conrads provided a recap of this agenda item and the
11 discussion at the May 6, 2002 Executive Committee meeting. The Executive Committee
12 recommendation for the remainder of this year was to participate in the July 3`d event at Town
13 Square and the proposed Oktoberfest in Town Square planned for the fall.
14
15 The Committee discussed objectives for these events, and identified the following things to
16 achieve:
17
18 • Sign up sheet with email address(es);
19 ■ Exposure for the program;
20 • When they leave the booth, they know who their representative is, know what SPIN is,
21 know how they can get involved, and know their SPIN area.
22
23 The Committee discussed objectives for what they want from the public at these events, and
24 identified the following:
25
26 • Email address(es) for database development;
27 • Liaison recruiting and increased interest and participation;
28 • Suggestions.
29
30 Mike Conrads will coordinate these events and will be contacting representatives for assistance.
31
32 Agenda Item No. 8,Neighborhood Reports—
33
34 • SPIN #12 — Cross Timber Hills residents still struggling with individual issues relating to the
35 sewer installation, there is now a signed petition by homeowners to the City requesting that
36 the streets be fixed in the subdivision as a result of this project.
37
38 On the status of Ordinance No. 480-00, there has been confusion of density, and the concern
39 with site built homes at that location is that the developer would "flip" the properties and this
40 would result in more manufactured housing. Residents would like to see safeguards in place
41 if approved. Another concern is that with that much brick, there is not enough open space in
42 the proposal. Would like to see the City Council look at the potential to make changes in
43 "MH" districts so that they cannot become more dense than they currently are.
44
45 Councilmember Stephen replied that the Councilmember Standerfer and the City Attorney
46 are currently working on that particular issue.
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 4 of 6
* * -OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 • SPIN#5 —No Activity to Report.
3
4 • SPIN #3 —No Activity to Report.
5
6 • SPIN #14—No Activity to Report.
7
8 • SPIN #10—No Activity to Report.
9
10 • SPIN #16—There will be a SPIN Meeting on Wednesday, May 29 at 7:00 p.m. at Town Hall,
11 3`d Floor to discuss a proposal to develop medical office buildings south of the Walgreen's
12 site on South Peytonville, and a requested zoning change to Southlake Woods, Phase II.
13 David Baltimore will assist in hosting meeting.
14
15 • Seniors — Question on when the Remington proposal is on the City Council agenda,
16 otherwise No Activity to Report. Mr. Eaglen mentioned that the Remington proposal is
17 currently planned for consideration by City Council in June, but that is subject to change at
18 this time.
19
20 • SPIN #2 —No Activity to Report.
21
22 • SPIN#11 —No Activity to Report.
23
24 • SPIN #15 — Residents excited to see the trails on the west side of town, and Johnson Road
25 reconstruction is set to begin this summer.
26
27 • SPIN #9w—Introduction of Melinda Morris.
28
29 • SPIN #9e—No Activity to Report.
30
31 • SPIN#7— Sonic coming before City Council next week, in two weeks the traffic light will be
32 installed at F.M. 1709 and Nolen Drive. Another developer has stepped in and taken over for
33 the Cornerstone Plaza project, including Ultimate Electronics. This new developer will
34 uphold the plan as approved by City Council.
35
36 • SPIN#1 —No Activity to Report.
37
38 Agenda Item No. 9, City Council Reports—
39
40 • Councilmember Potter—Happy to be back, appointments to Boards and Commissions will be
41 coming on May 21, the Council will be interviewing applicants on Monday night. The
42 deadline to apply is this coming Friday.
43
44 • Councilmember Stephen—No Activity to Report.
45
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 5 of 6
* * -OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • Mayor Pro Tern Evans — The City Council will be having big issues with the Fiscal Year
2 2002-03 budget, Capital Projects may be impacted. Regarding the expansion of F.M. 1938,
3 progress will be coming faster in Westlake than in Southlake and Keller due to their ease of
4 right-of-way acquisition.
5
6 • Councilmember Morris—Honored to be elected and to be here tonight.
7
8 Agenda Item No. 10, Open Forum—
9
10 Motion to request holding on further appointments on the Standing Committee prior to
11 moving forward with the nominating committee.
12
13 Motion: Conrads
14 Second: Morin
15
16 Motion was unanimously approved.
17
18 Mr. Hochstein asked if a neighborhood could decline the City's offer to install sewer. Mayor Pro
19 Tem Evans replied that the U.S. Environmental Protection Agency is the controlling regulatory
20 authority and that the City is under federal mandates to clean up surface water, one method of
21 doing that is to move ahead with sewer installation throughout the City.
22
23 Agenda Item No. 11, Adjourn—Chair Brankin adjourned the meeting at 9:20 p.m.
24
25 ATTEST:
26
27
28 / `
2944 �AG u CI.
30 Andrea Brankin,(ihair
31
Joint City Council/SPIN Standing Committee Meeting—May 14, 2002 Page 6 of 6
w�• 1.
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL
1400 MAIN STREET—TRAINING ROOMS#3C AND#3D
SOUTHLAKE,TEXAS 76092
1 MINUTES
2
3 June 11,2002
4
5 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon
6 Bledsoe (#9e), Vice-Chair; Boyd Dollar (SPIN #1 Liaison, Substitute for Cara White);
7 Martin Schelling (#2); Alan Hochstein (#3); Jeff Wang (#7); Pattie Minder (#8), Al
8 Morin (#10), Roger Hutton (#11); Jackie Phillips (#12); Trish Waters (#13); Mike
9 Conrads (#14); David Baltimore (Senior Representative); Garrett Mills (Youth Co-
10 Representative).
11
12 SPIN Representatives Absent: Jan Francis (#5); Tim Miller (#6), Bob Walker (#16),
13 Secretary; Frith Dabkowski(Youth Co-representative).
14
15 SPIN Liaisons Present: None.
16
17 City Staff Present: James Kunke, Public Information Officer; John Eaglen, Assistant to
18 the City Manager.
19
20 Agenda Item No. 1, Call to Order — Vice-Chair Brandon Bledsoe called the meeting to
21 order at 6:40 p.m.
22
23 Agenda Item No. 2, Administrative Comments — Chair Brankin addressed issues related
24 to upcoming SPIN meetings. She then discussed standardizing meeting times. She
25 reviewed the history of this topic, possible alternatives, and the reasons why a standard
26 meeting time would be appropriate.
27
28 Motion to have SPIN meetings on the second and fourth Mondays, during off-
29 Council weeks, beginning October 1, 2002.
30
31 Motion: Schelling
32 Second: Baltimore
33
34 Motion was unanimously approved.
35
36 Jackie Phillips suggested that the meetings be held at 7:00 p.m.
37 Chair Andrea Brankin gave a reminder to designate a SPIN Representative as a facilitator
38 and establish ground rules at SPIN meetings(based on the SPIN Ordinance).
39
SPIN Standing Committee Meeting—June 11, 2002 Page 1 of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the May 14, 2002 Joint City
2 Council/SPIN Standing Committee meeting — The Standing Committee reviewed the
3 draft copy of the minutes from the May 14, 2002 meeting.
4
5 Motion to approve the minutes as submitted.
6
7 Motion: Conrads
8 Second: Schelling
9
10 Motion was unanimously approved.
11
12 Agenda Item No. 4, Overview of City of Southlake Public Information Office — Public
13 Information Officer James Kunke presented an overview of Public Information Office
14 goals and processes. He discussed the office's mission statement, its identity and image,
15 and the target publics for its services. The primary target publics include residents,
16 employees, and the news media. Mr. Kunke then addressed the goals and objectives of
17 the Public Information Office, as well outcome goal measurement,areas of responsibility,
18 internal and external communications,public education, and media relations.
19
20 Agenda Item No. 5, SPIN Website Redesign Troubleshooting — Vice-Chair Brandon
21 Bledsoe and Public Information Officer James Kunke presented a status report on the
22 website redesign, identifying its purpose and mission. Issues were raised about the
23 differences between presenting a summary of a meeting and the results of a meeting. A
24 SPIN member stated that information should not be released or sold through the website
25 due to privacy concerns. Email update functions, target dates for completion, and online
26 polling issues were addressed. Chair Brankin inquired into the potential to utilize
27 handouts to advertise the launch of the updated website, and Mr. Kunke replied that he
28 would look at what resources were available to apply to the project. Mr. Conrads asked if
29 the information would be updated in a timely manner, and Mr. Kunke replied that the
30 timing issues would be mostly addressed through the redesign.
31
32 Agenda Item No. 6, Publicity Update—Chair Andrea Brankin spoke about the free space
33 provided in the Southlake Journal for her SPIN essay. She also talked about the timeline
34 for the monthly SPIN ad, which is submitted to the newspaper on the Monday prior to the
35 third Thursday of each month.
36
37 Agenda Item No. 7, Approval of recommendation to the City Manager on the SPIN
38 Fiscal Year 2002-03 Operation Budget— SPIN members reviewed the draft of the Fiscal
39 Year 2002-03 SPIN Operating Budget Proposal.
40
41 Motion to approve recommendation to the City Manager on Fiscal Year 2002-03
42 Operating Budget as submitted.
43
44 Motion: Conrads
45 Second: Minder
46
SPIN Standing Committee Meeting—June 11, 2002 Page 2 of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Motion was unanimously approved.
2
3 Agenda Item #8, Neighborhood Reports — Reports were presented about the following
4 topics:
5
6 • SPIN#9e -No Activity to Report.
7 • SPIN #8 - Update on the Buchanan Addition meeting. Thanks to Mike Conrads for
8 addressing concerns. Ground has been broken for the Gateway Church project. Site
9 plans are floating around on the Wal-Mart building, but is still a rumor. Eatzi's has
10 some control of tenants in the development.
11 • Seniors—No Activity to Report.
12 • SPIN #7 - Update on the Gymnastics Plus meeting. Residents came out at the P & Z
13 meeting due to concerns over traffic at S. Kimball and 1709 and the widening of the
14 roads for this project. Bonds have not been sold to S. Kimball CIP. Pumpco has
15 moved and there is no indication of what could happen next. Alcon has withdrawn a
16 contract for the Wal-Mart site.
17 • SPIN #1 —No Activity to Report.
18 • SPIN #12 - McMahon has taken charge, and Council didn't take action. Peytonville
19 residents submitted a petition on the trail width. Residents submitted a petition on
20 roads.
21 • SPIN #15: Remington was approved on 1st reading and is an example of how SPIN
22 works.
23 • SPIN #10—No Activity to Report.
24 • SPIN #3 —No Activity to Report.
25 • SPIN #14—No Activity to Report.
26 • SPIN #11 —No Activity to Report.
27
28 Agenda Item No. 9, Open Forum— Mike Conrads will coordinate the SPIN booth for the
29 Stars and Stripes celebration on July 3, 2002. There will be a handout for the SPIN
30 booth, advertising the new website. Vice-Chair Brandon Bledsoe will work on this with
31 Public Information Officer James Kunke.
32
33 Agenda Item No. 10, Adjournment — Chair Andrea Brankin adjourned the meeting at
34 8:45 p.m.
35
36
37
38 ATTEST:
39
40
41
42 dwA Avni u-
43 Andrea Brankinhair
44
SPIN Standing Committee Meeting—June 11, 2002 Page 3 of 3
• ..
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS #3C AND #3D
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 July 9, 2002
9
10 SPIN Standing Committee Members Present—Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Martin Schelling (#2); Alan Hochstien (#3); Jeff Wang (#7); Al Morin
12 (#10); Rick Phillips (#12); Mary Dominguez (SPIN #14 Liaison, Substitute for Mike Conrads);
13 David Baltimore (Senior Representative); Garrett Mills (Youth Co-Representative).
14
15 SPIN Standing Committee Members Absent — Cara White (#1); Jan Francis (#5 — Due to
16 doors locking was not present); Tim Miller (#6); Pattie Minder (#8); Roger Hutton (#11);
17 Trish Waters (#13); Bob Walker(#16), Secretary.
18
19 SPIN Liaisons Present—Frank Gatto (Youth Liaison).
20
21 City Staff Present — Charlie Thomas, City Engineer; Jason Bannister, Senior Civil Engineer;
22 John Eaglen, Assistant to the City Manager.
23
24 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:32
25 p.m.
26
27 Agenda Item No. 2, Administrative Comments—Chair Brankin covered the following events:
28
29 • Reviewed Discount Tire situation and reason for the cancellation of the SPIN Meeting;
30 • Discussed the status of the SPIN meeting for the proposed Southlake Softball Complex.
31 Mr. Eaglen informed the Committee that due to Parks and Recreation Board direction,
32 the staff was developing plans for alternative sites in addition to the former Texas School
33 of Baseball, and that they would come forward with a request for a SPIN meeting once
34 there was more information developed for all potential alternatives.
35 • Development of stronger coordination with other community-based organizations to
36 maximize communication and to develop the SPIN mission. An example of this would
37 be working with other organizations and the City to develop and promote a "Shop
38 Southlake" campaign. Mr. Morin asked if this compromised the "no advocate" rule of
39 the SPIN organization, and does this initiative get us out of our mission. Mr. Morin
40 stated that he is not necessarily against this idea, but is cautious about keeping this
41 consistent with the mission of the organization.
42
43 Mr. Bledsoe replied that as things develop, the organization would have to evaluate
44 actions on a case-by-case basis, and draw the line where we as a group are
45 uncomfortable. Ms. Brankin stated that at this time this is a discussion item, as there
46 have been comments about the relevancy of SPIN when development slows down. Mr.
SPIN Standing Committee Meeting Minutes—July 9, 2002 Page 1 of 4
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Wang stated that SPIN serves as a conduit between the City and the public, and maybe
2 the test case for this initiative would be to assist in communicating the financial situation
3 of the City to the public. Mr. Morin replied that this sounds like a fundamental change in
4 the organization's mission, and maybe at some point that is warranted, but are we at that
5 point yet?
6
7 Agenda Item No. 3, Approval of the Minutes from the June 11, 2002 Standing Committee
8 Meeting-
9
10 Motion to approve with the following changes:
11
12 1. Page 1 of 3, line 20 — Change to reflect Vice-Chair Brandon Bledsoe called the
13 meeting to order;
14
15 2. Page 3 of 3, line 15—Add "Alcon has withdrawn a contract for."
16
17 Motion: Morin
18 Second: Baltimore
19
20 Motion was unanimously approved.
21
22 Agenda Item No. 4, Public Works Overview — City Engineer Charlie Thomas covered the
23 following items with the Standing Committee:
24
25 • Introduction of Jason Bannister, the new Senior Civil Engineer;
26 • Status Report on the Capital Improvements Program (CIP) Projects — bond sales have
27 been postponed from May until October; The City has withheld implementation of the
28 FY 2001-02 CIP Budget due to the financial condition of the City; the CIP Technical
29 Committee is completing the normal project prioritization exercise in the event that
30 funding to continue the CIP in FY 2002-03 is identified; the Public Works perspective is
31 that the City may or may not sell bonds in October, it is dependent upon what the level of
32 debt service the City can carry; and reviewed what projects the City have completed.
33
34 Ms. Brankin asked if this situation impacts the park district's funds, and Mr. Thomas replied that
35 park improvement projects come from another funding source. Mr. Baltimore asked how many
36 dollars in bonds authorized by the voters have not been sold, and Mr. Thomas said that he would
37 have to research that issue, but around $13 million in bonds have been sold for the 1999 Traffic
38 Management Bond Program approved by voters.
39
40 Ms. Brankin asked about the status of the F.M. 1938 expansion. Mr. Thomas replied that the
41 engineering is almost complete, and that the County is ready to begin Right-of-Way acquisition
42 in the next Fiscal Year. TxDOT may phase construction of this project due to Right-of-Way
43 issues in Keller and Southlake that do not exist in Westlake.
44
45 Mr. Baltimore asked about the Peytonville Road project, if that would be completed before
46 school starts. Mr. Thomas answered that at this point it would not, as the water line has been
SPIN Standing Committee Meeting Minutes—July 9, 2002 Page 2 of 4
4
j * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 more difficult to install than anticipated. Mr. Baltimore asked if there was anything new
2 regarding the Cross Timber Hills Sewer Project, and Mr. Thomas replied that the staff is working
3 with the contractor to complete the punch list of outstanding items.
4
5 Mr. Phillips asked about the status of the roads in Cross Timber Hills, and Mr. Thomas said that
6 this project has been included with the other project to be reviewed and prioritized by the CIP
7 Technical Committee. Mr. Phillips stated that this is a withdrawl of a commitment by the City
8 Council and staff to fix the roads as they were before the sewer project, and is concerned about
9 this undermining the integrity of the SPIN process.
10
11 Ms. Brankin asked about the status of the pavement management program, and Mr. Thomas
12 replied that there is progress underway and a report should be coming soon.
13
14 Mr. Hochstein asked about the status of the Wall Street Bridge, and Mr. Thomas replied that the
15 discussions have been about the format of the bridge structure along S.H. 114, the project will
16 actually be constructed through state funding for the "Funnel" project along S.H. 114 acquired
17 by the City of Grapevine. Grapevine is open to the City's preference of replacing the Wall Street
18 Bridge.
19
20 Agenda Item No. 5, Fiscal Year 2002-03 Budget Status—Mr. Eaglen stated that there have been
21 no changes requested to the recommendation at this time, however asked the Committee to keep
22 this item on the agenda for the next few months in case changes are requested by the City
23 Manager or the City Council.
24
25 Agenda Item No. 6,Neighborhood Reports—
26
27 • Youth—Garrett Mills leaving effective at the next Committee meeting.
28
29 • SPIN#7—
30
31 1. Sonic on F.M. 1709 has gotten to 2nd reading,has significant issues;
32 2. St. John's Church and Thomas Soccer Complex held up, could be waiting on S.
33 Kimball expansion;
34 3. Attended June Retreat,realize the financial situation that the City is in;
35 4. DPS Academy to begin in September.
36
37 • Seniors—No Activity to Report other than Remington passed.
38
39 • SPIN#2—No Activity to Report.
40
41 • SPIN#10—No Activity to Report.
42
43 • SPIN#15 —Dead grass along the trail sections on F.M. 1709.
44
45 • SPIN#3 —No Activity to Report.
46
SPIN Standing Committee Meeting Minutes—July 9, 2002 Page 3 of 4
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
• SPIN#12—
2
3 1. "MH" Zoning District on Oak Lane Issue—developer has applied for platting of three
4 (3) lots, looks like they are proceeding.
5 2. Cross Timber Hills Neighborhood Sewer — at the SPIN meetings held on this issue,
6 several staff members, including City Manager Campbell, and the Mayor, committed
7 to do some things for the neighborhood. That commitment pacified the anger of the
8 neighborhood, and I extended my personal credibility by validating that commitment.
9 It bothers me as a SPIN Representative to have done this and now things are moving
10 onto bureaucratic mechanisms, a commitment was made and the neighborhood
11 expects that commitment to be honored.
12
13 • SPIN #14—No Activity to Report.
14
15 • SPIN #9e—No Activity to Report.
16
17 Agenda Item No. 7, Open Forum— There was a request to discuss the 2003 meeting schedule on
18 the next month's agenda.
19
20 Agenda Item No. 8, Adjourn—Chair Brankin adjourned the meeting at 7:45 p.m.
21
22 ATTEST:
23
24
25
26 e&O AG�
27 Andrea Brankin, hair
SPIN Standing Committee Meeting Minutes—July 9, 2002 Page 4 of 4
• f\
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS #3C AND #3D
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 August 13, 2002
9
10 SPIN Standing Committee Members Present—Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Martin Schelling (#2); Alan Hochstein (#3); Jeff Wang (#7); Pattie
12 Minder (#8); Al Morin (#10); Roger Hutton (#11); Rick Phillips (#12); Mike Conrads (#14);
13 David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Members Absent — Cara White (#1); Jan Francis (#5); Tim Miller
16 (#6); Trish Waters (#13); Garrett Mills (Youth Representative).
17
18 SPIN Liaisons Present— Dennis Minder (#8); Steve Kettering (#12).
19
20 City Staff Present — Bruce Payne, Director of Planning; John Eaglen, Assistant to the City
21 Manager; Nicole Minder, Management Intern.
22
23 Agenda Item No. 1, Call to Order— Vice-Chair Brandon Bledsoe called the meeting to order at
24 6:35 p.m.
25
26 Agenda Item No. 2, Administrative Comments — Vice-Chair Brandon Bledsoe led discussion of
27 the following items:
28
29 1. John Eaglen introduced Nicole Minder, Management Intern. Mr. Eaglen stated that Ms.
30 Minder recently graduated from Texas Tech and was beginning pursuit of a Master of
31 Business Administration Degree at the University of North Texas, and would be working
32 with him to provide SPIN program support.
33 2. Mr. Bledsoe asked about upcoming meetings, and Mr. Eaglen replied that the only issue
34 that was known of at this time was the discussion regarding the Southlake Softball
35 Complex, where the Parks and Recreation Board had directed staff to review alternate
36 sites. Mr. Eaglen stated that at this time staff was working to develop a concept for the
37 complex at Bob Jones Park and the undeveloped west side portion of Bicentennial Park,
38 and then most likely staff would request a SPIN meeting to review alternative sites.
39
40 Agenda Item No. 3, Approval of the Minutes from the July 9, 2002 Standing Committee Meeting
41 —Motion to approve the minutes as submitted.
42
43 Motion: Conrads
44 Second: Baltimore
45
46 Motion was unanimously approved.
SPIN Standing Committee Meeting Minutes—August 13, 2002 Page 1 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Agenda Item No. 4, Planning for SPIN Participation in Oktoberfest Special Event — Mike
3 Conrads provided the dates for the event, October 4 — 6, 2002. Jeff Wang asked about the
4 potential to share a tent / booth between SPIN and the DPS Citizens Academy, and Mr. Conrads
5 replied that they would look at the potential for that, but first needed to confirm that a booth was
6 available.
7
8 Mr. Conrads asked the Committee what they wanted to achieve through this activity, and the
9 following items were identified:
10
11 • People to know what SPIN area they live in;
12 • Brief program/City information;
13 • Items to get their attention,then get input/ideas from them;
14 • Promotion for the new website (potential to utilize wireless technology to let them
15 browse the new website?);
16 • Have representative business cards available for all SPIN areas;
17 • Video and display items;
18 • Knowledge of program/ City activities;
19 • Input on how to best advertise/market program and City events.
20
21 Mr. Conrads asked the Committee to identify methods and / or materials they would need to
22 achieve the identified objectives. The Committee identified the following items:
23
24 • Paperweights;
25 • Dunking Booth;
26 • Maps/Brochures/Complaint Forms;
27 • Something they would keep—handouts/ giveaways;
28 • Raffle;
29
30 Mr. Conrads recapped the exercise by expressing the desired agenda for participants:
31
32 • Hook and Shout it—get their attention;
33 • Quick Education;
34 • Give them something;
35 • Wrap-Up (what's next, reminder trinkets, business card distribution).
36
37 The Committee agreed to the recap, and Mr. Conrads stated that he would work with staff and
38 have an action plan developed by the next meeting for review by the Standing Committee.
39
40 Agenda Item No. 5, SPIN Participation in Southlake 2025 Comprehensive Plan Update —
41 Planning Director Bruce Payne provided a brief status report on the project, at this time the City
42 had received thirty-eight (38) applications for the Steering Committee, and there are a few more
43 applications anticipated. Three (3) SPIN Representatives have currently applied for the Steering
44 Committee. Staff has recommended to the City Council that the Committee be comprised of
45 fifteen (15) members, and will provide options on the makeup of the Committee to the City
SPIN Standing Committee Meeting Minutes—August 13, 2002 Page 2 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Council at next week's meeting. There is a work session scheduled for Monday, September 16
2 for the City Council to interview applicants for the Steering Committee.
3
4 Steve Kettering asked what function and/or power would the Comprehensive Plan hold, and Mr.
5 Payne replied that the purpose of the plan is to define how the community wants to develop, and
6 once the plan elements are defined the City would then proceed to amend the City Ordinances
7 per the plan elements in order to implement the plan.
8
9 Mr. Bledsoe asked if the SPIN process comes into play at defined "milestones" or frequently for
10 input. Mr. Payne reviewed a plan process flip chart with the Committee, and explained that there
11 are two (2) stages to the plan process, both of which would go through the formal consideration
12 process at Planning and Zoning, and at City Council, and at these points the SPIN program
13 would be utilized to gather input on the work of the Steering Committee.
14
15 Agenda Item No. 6, Fiscal Year 2002-03 Budget Status Report — Mr. Eaglen reported that the
16 City Manager will file his recommended budget with the City Secretary on August 15`h, in
17 accordance with the City Charter. The City has received the certified tax roll from Tarrant
18 Appraisal District (TAD), and after comparing revenues with proposed expenditures, there is
19 roughly a two million dollar deficit, requiring a $0.65 ad valorem tax rate adjustment.
20
21 As such, Mr. Eaglen stated that the City Manager has instructed him to provide further spending
22 reductions to the SPIN FY 2002-03 Proposed Operating Budget. Mr. Eaglen stated that all
23 department heads are continuing to meet with the City Manager prior to Thursday, and that staff
24 has identified cuts and developed a plan to back down the tax rate adjustment to the current rate
25 of$0.422, allowing the City Council to consider a broad range of options.
26
27 Ms. Minder asked how this situation occurred, and Mr. Eaglen replied that the City has typically
28 had a broad base of revenue from which to expand services over the years, and due to external
29 circumstances some of these revenue streams have diminished this fiscal year.
30
31 Mr. Bledsoe suggested the following cuts:
32
33 1. Special Projects—from $3,000 to $1,500
34 2. Awards—from $750 to $500
35 3. Neighborhood Mailings—from $3,000 to $1,500
36
37 Mr. Hutton inquired about the large budget amounts for mailings, and suggested that in his
38 experience meeting attendance has never increased due to the number of mailouts prior to a
39 meeting. Mr. Bledsoe suggested that Mr. Eaglen take the proposed cuts back to the City
40 Manager, and if further cuts were required to consider methods to reduce mailing costs.
41
42 Motion to accept the following budget proposal reductions:
43
44 1. Special Projects—from $3,000 to $1,500
45 2. Awards—from $750 to $500
46 3. Neighborhood Mailings—from $3,000 to $1,500
SPIN Standing Committee Meeting Minutes—August 13, 2002 Page 3 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Motion: Conrads
3 Second: Bledsoe
4
5 For: Schelling, Hochstein, Wang, Minder, Bledsoe, Morin, Phillips, Conrads,
6 Baltimore.
7
8 Against: Hutton.
9
10 Motion was approved 9-1.
11
12 Agenda Item No. 7,Neighborhood Reports—
13
14 • SPIN #9e — Gymnastics Plus expansion along Brumlow going through City Council,
15 neighborhood has expressed concerns with the development plan.
16
17 • SPIN #7—
18
19 1. QuickTrip recently opened;
20 2. S. Kimball at FM 1709 under construction at intersection;
21 3. CIP Reduction— Impact on S. Kimball from Crooked Lane to Continental extension,
22 impacting the development timelines of St. John Baptist Church and the Soccer
23 Complex recently approved;
24 4. DPS Citizens Academy—3`d class to start in September.
25
26 • SPIN #8—
27
28 1. Farmers Market in Town Square—pleased with how developed;
29 2. Road behind the Pigg property has arisen again at City Council approval of Eatzi's,
30 neighbors disappointed;
31 3. Meeting with Tommy Pigg tomorrow night to discuss his proposal to bring Car Toys
32 into the Dallas Foam site.
33
34 • SPIN#12—
35
36 1. Introduction of Steve Kettering, SPIN #12 Liaison;
37 2. AT&T has contacted him expressing interest in placing a telecom tower in the SPIN
38 area.
39
40 • Seniors—No Activity to Report.
41
42 • Youth— Students seem upset about CISD fee schedule established due to Robin Hood.
43
44 • SPIN #11 —No Activity to Report.
45
46 • SPIN#2—Kirkwood Hollow Phase III is complete.
SPIN Standing Committee Meeting Minutes—August 13, 2002 Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 • SPIN#14—No Activity to Report.
3
4 • SPIN #3 — Quail Run, neighbors expressing concerns about participation in the
5 neighborhood sewer program.
6
7 Agenda Item No. 8, Open Forum— There was no discussion regarding this agenda item.
8
9 Agenda Item No. 9, Adjournment—Chair Brankin adjourned the meeting at 8:15 p.m.
10
11
12
13 ATTEST:
14
15
16
17
18 Andrea Brankin hair
SPIN Standing Committee Meeting Minutes—August 13, 2002 Page 5 of 5
V .
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS #3A AND #3B
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 September 10, 2002
9
10 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Bob Walker (#16), Secretary; Martin Schelling (#2); Alan Hochstein (#3);
12 Jeff Wang (#7); Pattie Minder (#8); Roger Hutton (#11); Rick Phillips (#12); Mike Conrads
13 (#14); David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Members Absent: Cara White (#1); Jan Francis (#5); Tim Miller
16 (#6); Al Morin (#10); Trish Waters (#13).
17
18 SPIN Liaisons Present: Jeanne Alexander(Senior Liaison).
19
20 Guests Present: Jim Jeppe.
21
22 City Staff Present: John Eaglen, Assistant to the City Manager; Nicole Minder, Management
23 Intern.
24
25 Agenda Item No. 1, Call to Order — Vice-Chair Brandon Bledsoe called the meeting to order at
26 6:45 p.m.
27
28 Agenda Item No. 2, Administrative Comments — Vice-Chair Bledsoe led discussion on the
29 following items:
30
31 1. Reviewed meeting held on September 9, 2002, SPIN #13 meeting on proposed Texas
32 Bank, located to the west of the new West DPS Facility. The discussions at the meeting
33 centered around the entrance and the shared drive with the DPS facility, and the timeline
34 for the extension of F.M. 1938. Mr. Schelling stated that in his opinion, the 1938
35 extension would be complete in 2006 — 2007, due to funding for the project being
36 provided by TxDOT.
37 2. Reviewed desired methods to communicate Standard Meeting times, determined initially
38 to rely upon website, newspaper ad, and communicate this change at the SPIN booth at
39 Oktoberfest.
40
41
42
43
44
45
SPIN Standing Committee Meeting Minutes—September 10, 2002 Page 1 of 3
r .
* * UN—OFFICIAL MINUTES * *
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the August 13, 2002 Standing Committee
2 Meeting—
3
4 Motion to approve minutes as submitted.
5
6 Motion: Minder
7 Second: Schelling
8
9 Motion was unanimously approved.
10
11 Agenda Item No. 4, Planning for SPIN Participation in Oktoberfest Special Event — The
12 following items were covered in reviewing planning for the SPIN Booth at Oktoberfest:
13
14 1. Materials necessary — Balloons / Helium Tank, two (2) easels, Flipchart, magnets,
15 bookmarks, sign up sheets.
16 2. Reviewed the volunteer assignments — Mike Conrads and Al Morin will follow-up with
17 everyone regarding their assignments.
18
19 Agenda Item No. 5, Review of Monthly SPIN News Advertisements — The Standing Committee
20 reviewed the DRAFT September news advertisement for the Southlake Journal and provided
21 the following comments:
22
23 1. Change the wording of the ad to reflect the eclipsing of the September 11, 2001
24 Anniversary, as the ad will run after September 11, 2002;
25 2. Suggestion for October advertisement would be to look at the potential to focus on Joint
26 Use Committee and Joint Use Facilities.
27
28 Motion for approval of newspaper ad with changes as discussed.
29
30 Motion: Walker
31 Second: Minder
32
33 Motion was unanimously approved.
34
35 Agenda Item No. 6,Neighborhood Reports—
36
37 1. SPIN#16—
38 • May 29 hosted a meeting with Toll Brothers and potential developer of office
39 space for proposals on South Peytonville. The Toll Brothers request has passed
40 through P&Z and the office proposal is coming. I have details on these items and
41 the meeting that was held if anyone is interested.
42
43 2. SPIN#7—
44 • F.M. 1709/ S. Kimball project is moving slow in final construction;
45 • S. Kimball extension will not be finished this Fiscal Year;
46 • Entry/exit necessary for children to get to school;
SPIN Standing Committee Meeting Minutes—September 10, 2002 Page 2 of 3
r &
* * UN—OFFICIAL MINUTES * *
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • Wal-Mart closing postponed up to Spring 2004.
2
3 3. SPIN#8 —
4 ■ Gateway Church construction moving along;
5 • Tommy Pigg has discussed potential Car Toys, hosted meeting, nobody showed.
6 Seems as if the neighbors have lost interest;
7 • Master Thoroughfare Plan to extend Village Center Drive south of F.M. 1709 is
8 in process of approval, hosting meeting in October. Neighborhood had an
9 agreement with the Developer of Gateway Church and Mr. Pigg, and neighbors
10 are not happy;
11 • PumpCo property has been sold;
12 • Roomstore property—there is the potential for a restaurant at this site;
13 • School has started activities and can be heard and lights can be seen everywhere
14
15 4. SPIN#15 —
16 • Johnson Road will be completed by Christmas;
17 • Davis @ F.M. 1709 — this is a deadly intersection because the roads are not
18 aligned, the traffic light timing sequence, the shopping center. This needs two (2)
19 lanes south on Davis Blvd. (Bob Walker). It would be nice to have TxDOT come
20 to a future meeting and educate the public about their decision making process.
21
22 Agenda Item No. 7, Open Forum—The following items were discussed during Open Forum:
23
24 1. SPIN Officer Elections are upcoming — nominations will be accepted beginning in
25 October, elections to take place at December meeting.
26 2. Vacancies — Discussed how many current vacancies exist, currently only #9w. Chair
27 Brankin asked if someone would speak with Lynda Warner about becoming the
28 Representative for#9w.
29 3. Chair Brankin encouraged everyone to make an effort to boost attendance at the last few
30 meetings of the year.
31
32 Agenda Item No. 8, Adjourn—Chair Brankin adjourned the meeting at 8:45 p.m.
33
34
35
36 ATTEST:
37
38
39
40 ,, li / l,GlitL
41 Andra ff
42 Chair
SPIN Standing Committee Meeting Minutes—September 10, 2002 Page 3 of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL/SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—EXECUTIVE CONFERENCE ROOM,2ND FLOOR
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 October 29, 2002
9
10 SPIN Standing Committee Members Present—Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice-Chair; Boyd Dollar (Substitute for SPIN #1 Representative Cara White), Martin
12 Schelling (#2); Alan Hochstein (#3); Jan Francis (#5); Tim Miller (#6); Jeff Wang (#7);
13 Pattie Minder (#8); Al Morin (#10); Roger Hutton (#11); Rick Phillips (#12); Mike Conrads
14 (#14); David Baltimore (Senior Representative).
15
16 SPIN Standing Committee Members Absent — Trish Waters (#13); Bob Walker (#16),
17 Secretary.
18
19 City Council Members Present — Rex Potter, Place 1; Keith Shankland, Place 2; Tom
20 Stephen, Place 5; Carolyn Morris, Place 6.
21
22 City Council Members Absent — Rick Stacy, Mayor; Ralph Evans, Mayor Pro-Tem; Greg
23 Standerfer, Deputy Mayor Pro-Tem.
24
25 SPIN Liaisons Present — Jim Jeppe (#9w); Wendi Carlucci (#12); Jeanne Alexander
26 (Seniors).
27
28 Guests Present—Emily Galpin.
29
30 City Staff Present— Lori Farwell, City Secretary; John Eaglen, Assistant to the City Manager;
31 Barry Hinkle, DPS Training Coordinator; Nicole Minder, Administrative Intern.
32
33 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:35
34 p.m.
35
36 Agenda Item No. 2, Administrative Comments—Chair Andrea Brankin introduced several guests
37 to cover the following items:
38
39 • Barry Hinkle, Department of Public Safety Training Coordinator, provided the meeting
40 participants with an overview of the SMU / Tarrant County College satellite education
41 program in conjunction with DPS regarding education credits in Dispute Resolution.
42 • Emily Galpin, representing Keep Southlake Beautiful, provided an overview of KSB's
43 partnership with the City in relation to the Storm Drain Identification Program, and asked
44 SPIN Representatives to assist in providing them information on neighborhood / Home
45 Owner Association Contacts to raise awareness of this effort.
46
SPIN Standing Committee Meeting Minutes—October 29, 2002 Page 1 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the September 10, 2002 SPIN Standing
2 Committee Meeting—
3
4 Motion to approve minutes as submitted.
5
6 Motion: Brankin
7 Second: Morin
8
9 Motion was unanimously approved.
10
11 Agenda Item No. 4, Approval of 2003 Meeting Schedule — Mr. Eaglen explained that due to the
12 increasing use of Town Hall, staff would like to bring forward an annual meeting schedule
13 approved by the Standing Committee so they could proceed with reserving space at the desired
14 times. Mr. Eaglen explained that staff would like City Council's input on this schedule as well
15 in an effort to make the Joint Sessions more convenient for all participants.
16
17 Ms. Morris asked what the difference was between the options presented, and Mr. Eaglen replied
18 that the proposals distribute the Joint Sessions differently based on the City Council and the
19 Standing Committee's busy times throughout the year. Mr. Eaglen stated that the items
20 presented were only options, and staff could accommodate any desirable meeting schedule.
21
22 Motion to approve Option "B" as the 2003 SPIN Standing Committee Meeting Schedule.
23
24 Motion: Minder
25 Second: Hutton
26
27 Motion was unanimously approved.
28
29 Agenda Item No. 5, Joint Session Issue Focus — Oktoberfest Recap — Mike Conrads explained
30 that this agenda item was an effort to provide value to the Joint Session agenda by providing City
31 Council with feedback on particular issues of focus. Mr. Conrads reviewed with the City
32 Council the SPIN participation in the Oktoberfest Event October 4 — 6, 2002, and provided the
33 City Council with a list of comments generated at the SPIN Booth on City issues raised by event
34 participants.
35
36 Agenda Item No. 6, SPIN Information Packet Procedures — Mr. Eaglen stated that this agenda
37 item was to cover the changes in the SPIN Information Packets provided to SPIN
38 Representatives coinciding with the City Council meetings. The changes due to the approved
39 budget are the following:
40
41 • Reduction of packets mailed to SPIN Representatives only, versus mail-outs to
42 Representatives and Liaisons (reduction from 80 packets to 20 every two weeks).
43 • Budget reductions from $6,972 in Fiscal Year 2001-02 to $960 in Fiscal Year 2002-03.
44 • Increased reliability on the website for information distribution, where the re-designed
45 website will be easier to maintain on a timely basis, and the e-mail notification system is
46 much more sophisticated and flexible than previous versions.
SPIN Standing Committee Meeting Minutes—October 29, 2002 Page 2 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • The Development Calendar has been added as a feature on the SPIN web-page, and
2 residents can track development cases in the pipeline by case number and request
3 information present in Development Review Committee (DRC) on specific cases versus
4 mass-distribution of materials.
5
6 Mr. Eaglen stated that due to the budgetary priorities in Fiscal Year 2002-03, the nature of the
7 contents in the packets mailed out would be items that are primarily not available via website,
8 and that the packets would initially be a process of inclusion and exclusion. Mr. Baltimore
9 suggested that staff should refrain from sending out information in the packets that is readily
10 available via the website.
11
12 Agenda Item No. 7,Neighborhood Reports—
13
14 • SPIN #2—No Activity to Report.
15
16 • SPIN #3 —No Activity to Report.
17
18 • SPIN #8 —Neighbors in Woodland Heights question the purpose of SPIN, as neighbors
19 and developers agree on something, and then the City Council goes and changes things.
20 SPIN Representative is getting negative comments due to frustration about the results on
21 the Master Thoroughfare Plan Amendment extending Village Center Drive south of F.M.
22 1709.
23
24 Councilmember Potter replied that no one on City Council has decided to build a road at
25 this point, only that Planning has brought forth a plan to get traffic flow improved in that
26 area of town.
27
28 Councilmember Stephen stated that City Council does listen, but it is the job of the
29 Council to look at the big picture in making decisions.
30
31 Ms. Minder replied that the Woodland Heights neighborhood are discussing among
32 themselves some alternatives that would help traffic flow in the area.
33
34 • SPIN#9e—
35
36 1. Sidewalks were an issue in August, grant application through partnership with City
37 and CISD coming forward to City Council to get funding to complete trail sections in
38 area.
39 2. There is increasing pressure for a traffic light at Continental and Brumlow Avenue.
40 3. Cut through traffic in Timarron is a big issue in the area.
41
42 • SPIN #11 — Lots of roadwork going on in the area, and a large amount of water from
43 State Highway 114 to Caldwell Creek at Shady Oaks is becoming a problem. Also up the
44 hill from Dove Road, water is piped from both sides of S.H. 114, this is eroding the road
45 bed on Shady Oaks.
46
SPIN Standing Committee Meeting Minutes—October 29, 2002 Page 3 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • SPIN #10 — Very quiet, I did receive a call about the trees along White Chapel needing
2 attention. Councilmember Morris replied that she had talked with the City Manager
3 about this issue and asked him to survey the trees and identify where they can replace
4 them, now that it is a good season to plant trees.
5
6 • SPIN Senior—
7
8 1. Inquiring about the status of Remington, is it ever going to happen? Councilmember
9 Potter replied that he is aware that the developer's wife is ill, but doesn't know if that
10 is an issue or not in the development of the project.
11 2. This Saturday Night is the Seniors for Seniors event with Seniors from Carroll High
12 School and Senior Citizens at the Senior Activity Center.
13 3. November 16 is the Call A Ride Southlake (CARS) fundraiser, tickets are $30 per
14 person. Steve Lakin is the contact person to purchase tickets.
15
16 • SPIN #12—
17
18 1. Peytonville road reconstruction is taking quite a while, causing irritation with the
19 neighbors. The grading from the curb back has no room for drainage and could flood
20 yards.
21 2. Nothing new to report regarding wrapping up the Cross Timber Hills Neighborhood
22 Sewer Project, the existing list of outstanding issues is still incomplete, staff and the
23 neighbors have discussed these issues over three (3) SPIN Meetings and there is still
24 no resolution. City Council and the City Manager also committed that the roads
25 would be put back in the original condition and it seems as if that promise has been
26 withdrawn. The hope is that the City Council keeps their integrity, as the people and
27 the roads have not been taken care of at this time.
28
29 Councilmember Potter replied that there are several bonding issues relating to this
30 project, and similar circumstances exist at Bob Jones Park. It is important that tax
31 dollars are not used to repair damages due to the contractor, we need to go through
32 the process, and if the issues are still not resolved, then address those issues through
33 the Capital Improvement Plan (CIP).
34
35 Mr. Baltimore asked if there is anyone who can provide the current status of the
36 project and the road issues, there is a Cross Timber Hills Homeowners Association
37 meeting on Sunday.
38
39 Councilmember Shankland replied that the current status on the project and the roads
40 would be provided prior to the meeting on Sunday.
41
42 Councilmember Morris stated that everyone is sorry that technology improvements
43 that have improved the process of installing sewer in existing neighborhoods was not
44 available for the Cross Timber Hills project, as it would have prevented a majority of
45 the issues.
46
SPIN Standing Committee Meeting Minutes—October 29, 2002 Page 4 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Mr. Phillips stated that Pedram Farahnak said at the last SPIN meeting that the roads
2 will be taken care of in conjunction with the Pavement Management System, how
3 does that coincide with the commitment of the Council and the City Manager? This
4 contractor had never done a sewer installation like this before, and the issues have
5 been caused by their negligence, commitments were made, and neighbors are not
6 getting straight answers, only tongue-in-cheek replies.
7
8 Councilmember Potter replied that we need to go through the process.
9
10 Counclmember Shankland stated that the City is fighting with contractors all over the
11 City. The process has to be followed in these instances in case the City has to go to
12 court to resolve the issues. The City Council is also frustrated with having to do this,
13 and we recognize that the residents in Cross Timber Hills have to live with this.
14
15 Mr. Dollar stated that everyone needs to watch out for commitments being made or
16 the perception of commitments being made at a SPIN meeting, that the purpose of the
17 meeting is the exchange of information.
18
19 • SPIN #1 — The issues at Bob Jones Park have been referenced already, and there was a
20 report of a home being TP'ed last week.
21
22 • SPIN #15 —
23
24 1. There has been a report of a dead horse from West Nile Virus.
25 2. Johnson Road should be completed by the Christmas Holiday.
26 3. Lots of comments received on the sidewalks, and they are being used by residents.
27
28 • SPIN #14 — There is a proposal coming through the Development Review process
29 requesting a zoning change to allow office buildings at the North East corner of FM 1709
30 and Shady Oaks, but haven't heard any comments on this proposal.
31
32 • SPIN#5 —
33
34 1. Concerns rising over the discussions of a Public Improvement District (PID) in the
35 wake of the issues with the Tax Increment Financing District (TIF). A big question
36 on the PID is if the City assumes the loan(s) if the developer defaults on their debt?
37
38 Councilmember Stephen explained that the PID is similar to a defined special
39 assessment that would be payable upon transfer of the property, and the City would
40 have a lien on the properties and could assume ownership and sell the property in
41 case of default.
42
43 Councilmember Stephen also reviewed the difference between the PID concept
44 (based on a defined assessment attached to each property) and the TIF, which is based
45 on projections of future incremental revenues that come into the TIF from the
46 development of the property within the zone.
SPIN Standing Committee Meeting Minutes—October 29, 2002 Page 5 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 • SPIN #6 —Tomorrow night there is a SPIN meeting at 7:00 p.m. at the East DPS Facility
3 regarding the proposed zoning change/concept plan for Patterson Park, an 8 acre tract on
4 North Kimball Avenue.
5
6 • SPIN#7—
7
8 1. Gymnastics Plus will not build their addition.
9 2. St. John's Baptist Church is on-hold.
10 3. The Soccer World is also on-hold.
11 4. Shafer Plaza landscaping is causing driving visibility issues on South Nolen Drive.
12 5. Ordinance 480-QQ will impact the homes on Woodsey Court.
13 6. S. Kimball at F.M. 1709 is moving along, hoping for completion next month, but
14 most likely in December. Mr. Morin asked if the City would do anything to mitigate
15 the impact of that wall along the intersection, and Mr. Wang replied that the
16 intersection is problematic due to school bus traffic.
17 7. Traffic on S. Kimball is becoming a problem.
18 8. There are issues with West Nile Virus in the SPIN #7 area also.
19 9. Pumpco property has been sold, but not aware of who the buyer is. Councilmember
20 Morris replied that she is aware that the owner plans to build one home on the
21 property.
22
23 Agenda Item No. 8, City Council Reports—
24
25 • Councilmember Stephen — The existing Wal Mart was supposed to close last week, but
26 the prospective buyer, Alcon, didn't close and this will go back through the bidding
27 process.
28
29 • Councilmember Potter—Residents noticing the increase rate for sewer, it is important for
30 people to know that while the City Council disagreed on areas of the budget, that the
31 Council was unanimously behind the concept of the Utility Fund being self-sufficient and
32 not relying on the General Fund. That is the reason for the increase in the rate structure.
33 The Brownstones in Town Square will be coming to the City Council on November 19`h
34
35 Councilmember Stephen added that through his analysis the Brownstones / Hotel in
36 Town Square provides estimated revenue to the TIF of $1.362 million per year to the
37 City, and $1.51 million per year to the CISD. The benefit to CISD is that the TIF
38 proceeds could be dedicated to retiring debt issues for school projects in the TIF, or for
39 the operations of those facilities in the TIF. The benefit to the City is that next year, the
40 revenues raised would pay 100%of the TIF deficit and have funds left over.
41
42 • Councilmember Shankland—No Additonal Items to Report.
43
44 • Councilmember Morris—No Additional Items to Report.
45
SPIN Standing Committee Meeting Minutes— October 29, 2002 Page 6 of 7
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 9, Close Joint City Council / SPIN Standing Committee Meeting — Chair
2 Brankin closed the Joint City Council/SPIN Standing Committee Meeting at 9:00 p.m.
3
4 Agenda Item No. 10, SPIN Vacancies and Upcoming Standing Committee Appointments — Mr.
5 Eaglen explained that November has traditionally been a recruiting month for Representatives to
6 recruit new representatives for vacancies and Liaisons. Mr. Eaglen stated that this year the even-
7 numbered SPIN areas terms expire in December, and the Resolution appointing the even-
8 numbered SPIN area for 2003 —2004 is tentatively on the January 7, 2003 City Council meeting
9 agenda. Mr. Eaglen encouraged anyone needing staff assistance in the month of November to
10 contact him.
11
12 Agenda Item No. 11,Nominations for 2003 SPIN Standing Committee Executive Officers—Mr.
13 Eaglen stated that nomination forms are included in the packets, and that nominations for
14 Standing Committee officers will be taken up to the agenda item on the next meeting agenda on
15 December 10,2002.
16
17 Mr. Eaglen took nomination forms from the meeting participants.
18
19 Agenda Item No. 12, Open Forum—There was no discussion regarding this agenda item.
20
21 Agenda Item No. 13, Adjourn—Chair Brankin adjourned the meeting at 9:15 p.m.
22
23
24 ATTEST:
25
26
27
28 Vig
29 An rea Branki /hair
30
31
32
33
SPIN Standing Committee Meeting Minutes— October 29, 2002 Page 7 of 7