Item 4AREGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2021
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REGULAR CITY COUNCIL MEETING MINUTES JANUARY 19, 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Kathy Talley, Chad Patton, Ronell
Smith, John Huffman and Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Deputy Director of Public Relations
Pilar Schank, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez,
Senior Director of Planning and Development Services Ken Baker, Operations Manager,
Special Projects Robert Briggs, Director of Community Services Chris Tribble, Director of
Public Works Rob Cohen, Assistant City Attorney Cara White, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill 5:31pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY JUSTIN LEWIS
Mayor Hill introduced Mark Gilbert, Justin Lewis was not present, with the Southlake
Chamber of Commerce who provided an update.
4. INTRODUCTION OF THE NEW CARROLL INDEPENDENT SCHOOL DISTRICT
SUPERINTENDENT DR. LANE LEDBETTER
Mayor Hill introduced the new Carroll Independent School District Superintendent Dr.
Lane Ledbetter. Mayor and Council wished him well and offered their support in his new
role.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2021
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:04pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; Section 551.072 deliberation regarding real property; and Section
551.074 deliberation regarding personnel matters. City Council adjourned for Executive
Session at 6:05pm. Executive Session began at 6:12pm and concluded at 7:10pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:14pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. NATIONAL LAW ENFORCEMENT DAY
City Manager Shana Yelverton recognized National Law Enforcement Day. Mayor Hill
and Council took a photo with the members of the Police Department present during the
meeting.
3B2. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JANUARY 5, 2021 REGULAR CITY COUNCIL
MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2021
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4B. APPROVE RESOLUTION NO. 21-001, ORDERING A GENERAL ELECTION TO
BE HELD ON MAY 1, 2021, FOR THE PURPOSE OF ELECTING THE CITY
COUNCIL FOR MAYOR AND PLACE 2; AND ORDERING A SPECIAL
ELECTION TO BE HELD ON MAY 1, 2021, FOR THE PURPOSE OF ELECTING
THE CITY COUNCIL FOR PLACE 5, TO FILL A VACANCY.
4C. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH SHAWNEE
MISSION TREE SERVICE, INC., DBA ARBOR MASTERS TREE SERVICE.
4D. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH THE
PAYSAGE GROUP, LLC, DBA SMITH LAWN AND TREE.
4E. APPROVE CONTRACT RENEWAL FOR TREE SERVICES WITH THE F.A.
BARTLETT TREE EXPERT COMPANY.
4F. APPROVE CONTRACT RENEWAL FOR PREVENTATIVE MAINTENANCE
AND GENERAL REPAIR SERVICES WITH BLAGG TIRE AND SERVICE.
4G. APPROVE CONTRACT RENEWAL FOR PREVENTATIVE MAINTENANCE
AND GENERAL REPAIR SERVICES WITH GRAPEVINE FORD LINCOLN.
4H. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND
ANNUAL MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT
NOT TO EXCEED $212,000.
4I. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES
FROM SHI GOVERNMENT SOLUTIONS FOR MICROSOFT LICENSES IN AN
AMOUNT NOT TO EXCEED $123,000.
4J. APPROVE A CONTRACT RENEWAL FOR CONCRETE SERVICES TO APEX
CONCRETE CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED
$950,000.
4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH DATA
TRANSFER SOLUTIONS, LLC. (DTS) TO PROVIDE PAVEMENT ANALYSIS
SERVICES OF LOCAL ROADWAYS FOR THE DEVELOPMENT OF THE
PAVEMENT REHABILITATION PROGRAM IN AN AMOUNT NOT TO EXCEED
$51,458.
4L. APPROVE A CONTRACT WITH O’DONNELL’S LANDSCAPE SERVICES, INC.
FOR AN AMOUNT NOT TO EXCEED THE APPROVED ANNUAL BUDGET FOR
CONTRACT LANDSCAPE SERVICES.
4M. MSP20-0006, MASTER SIGN PLAN AMENDMENT FOR THE DELTA HOTEL
LOCATED AT 1351 N. WHITE CHAPEL BLVD., SOUTHLAKE, TEXAS.
APPROVED
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Motion was made to approve the Consent Agenda Items 4A-4M, as written, including
moving Item 9A from the regular agenda to consent and approve.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:33pm.
August Schilling, 1260 Taylor Street, spoke about the Presidential Election and requested
a resolution be passed congratulating the President Elect Joe Biden and Vice President
Elect Kamala Harris.
C. Suzanne Huffman, 1260 Taylor Street, did not wish to speak, but wished to register
her support of Mr. August Schilling’s comment.
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:35pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 20-055, (ZA20-0062), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 38, BLOCK 5, TIMARRON ADDITION PHASE 2, SECTION A, ESTATES
AT BENT CREEK, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 1500 BENT CREEK DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT.
SPIN NEIGHBORHOOD #9. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 7:39pm.
The following person did not wish to speak, but wished to oppose this request:
Abigail Roberts Chung, 307 Augusta Ct., Southlake.
The following person did not wish to speak, but wished to support this request:
Robert H. Moore, 220 E. Illinois St. Apt. 1306, Chicago, IL.
There being no one wishing to speak, Mayor Hill closed the public hearing at 7:40pm.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2021
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Motion was made to approve Item 6A, Resolution No. 20-055, (ZA20-0062), Specific Use
Permit for a Residential Solar Energy System on property described as Lot 38, Block 5,
Timarron Addition Phase 2, Section A, Estates at Bent Creek, City of Southlake, Tarrant
County, Texas and located at 1500 Bent Creek Drive, subject to Staff Report dated
January 12, 2021, and Specific Use Permit Review Summary No. 2 dated December 31,
2020, and noting the following:
-Approving the solar array (37 panels) presented this evening.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS LOT 38,
BLOCK 5, TIMARRON ADDITION PHASE 2, SECTION A, ESTATES AT BENT CREEK,
CITY OF SOUTHLAKE AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT “A” AND PROVIDING AN
EFFECTIVE DATE.
6B. RESOLUTION NO. 20-056, (ZA20-0063), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 27, BLOCK 7, MYERS MEADOW PHASE TWO, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1909
WATER LILY DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “R-PUD”
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #6. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 7:45pm.
The following persons did not wish to speak, but wished to oppose this request:
Ian and Emily Setford, 1911 Water Lily Drive.
There being no one wishing to speak, Mayor Hill closed the public hearing at 7:45pm.
Motion was made to approve Item 6B, Resolution No. 20-056, (ZA20-0063), Specific Use
Permit for a Residential Solar Energy System on property described as Lot 27, Block 7,
Myers Meadow Phase Two, an addition to the City of Southlake, Tarrant County, Texas
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2021
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and located at 1909 Water Lily Drive, subject to Staff Report dated January 12, 2021, and
Specific Use Permit Review Summary No. 2 dated December 31, 2020, and noting the
following:
- Approving the optional solar layout that relocates the west roof panels to an east facing
roof slope facing the pool area. Approving the (20) solar panel array, as presented this
evening.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS LOT 27,
BLOCK 7, MYERS MEADOW ADDITION, CITY OF SOUTHLAKE AS DEPICTED ON
THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT “A” AND PROVIDING AN EFFECTIVE DATE.
6C. ZA20-0057, SITE PLAN FOR 175 MIRON DRIVE ON PROPERTY DESCRIBED
AS LOT 2R1, BLOCK 1, MIRON ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 175 MIRON
DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “B-1” BUSINESS
SERVICE PARK DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 7:52pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:52pm.
Motion was made to approve Item 6C, ZA20-0057, Site Plan for 175 Miron Drive on
property described as Lot 2R1, Block 1, Miron Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 175 Miron Drive, subject to Staff Report
dated January 12, 2021, and Site Plan Review Summary No. 2 dated December 31, 2020,
and noting the following:
- Approving the site plan as presented.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Approved: 7-0
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7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-740, (ZA18-006), 1ST READING, ZONING CHANGE AND
CONCEPT/SITE PLAN FOR CREEKSIDE POINT (FORMERLY KNOWN AS
SOUTHWEST MEADOWS) ON PROPERTY DESCRIBED AS LOT 1R1R2,
BLOCK 1, SABRE GROUP CAMPUS ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1901 W.
KIRKWOOD BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD"
NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #1. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD
AT THE FEBRUARY 2, 2021 CITY COUNCIL MEETING.)
APPROVED TO TABLE TO FEBRUARY 2, 2021
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to table Item 7A, Ordinance No. 480-740, (ZA18-006), 1st Reading,
Zoning Change and Concept/Site Plan for Creekside Point (formerly known as Southwest
Meadows) on property described As Lot 1R1R2, Block 1, Sabre Group Campus Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at 1901 W.
Kirkwood Blvd., and noting the following:
- Provide the following for review during the next Council meeting:
o Renderings & elevations for all buildings, including the hotel
o Materials for buildings and retaining wall
o More descriptive definition of “showroom uses”
o Renderings relative to topography for buildings and SH 114 and Kirkwood
Blvd.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF
COLLEYVILLE FOR SHARED COSTS AND MAINTENANCE OF FACILITIES
NECESSARY TO INTERCONNECT THE CITY OF COLLEYVILLE’S
PROPOSED WATER LINE EXTENSION ALONG PLEASANT RUN ROAD TO
THE CITY OF SOUTHLAKE’S EXISTING WATER MAIN NEAR THE BRIDGE
FOR SOUTH WHITE CHAPEL BOULEVARD AT BEAR CREEK.
APPROVED UNDER CONSENT
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10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:22pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 2ND DAY OF FEBRURARY 2021
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary