2004-02-10 SPIN Meeting SPIN STANDING COMMITTEE Tuesday,February 10,2004
TIME: 6:30 p.m.
LOCATION: Southlake Town Hall—Training Rooms#3c and#3d
1400 Main Street
Southlake, Texas 76092
AGENDA
Item Time Agenda Item Facilitator Purpose/ Desired Participant
No. Outcome Preparation
1. 6:30 Call to Order. Brandon • Call Meeting To --
p.m. Bledsoe Order.
2. 6:30 Administrative Comments. Brandon • Introduction of Guests; --
p.m. Bledsoe Recap of recent SPIN
Events;
• Review upcoming
SPIN events.
3. 6:35 Approval of the Minutes John Eaglen • Review and/or • Review DRAFT copy
p.m. from the January 13, 2004 comment on the of January 13, 2004
Joint City Council / SPIN DRAFT meeting Join t City Council /
Standing Committee minutes; SPIN Standing
Meeting. • Approval of January Committee Meeting
13, 2004 Joint City Minutes.
Council / SPIN
Standing Committee
Meeting Minutes.
4. 6:40 Educational Topic — "Role Billy • Identify the types of --
p.m. of a City Manager." Campbell local government;
• Review the historical
perspective of how the
Council — Manager
form of Government
came into being;
• City Manager
discussion of his role
in the process in
Southlake;
• Question and Answers
Session.
SPIN Standing Committee Meeting
February 10, 2004
Page 2 of 2
Item Time Agenda Item Facilitator Purpose/Desired Participant
No. Outcome Preparation
5. 7:40 Recap on 2004 SPIN Events Brandon • Recap Educational • Review revised SPIN
p.m. Calendar. Bledsoe Topic and Town Hall 2004 Event Calendar;
meeting calendar; • Review Action Items
■ Review progress on for Candidate's
Town Hall meeting Forum, to be held on
invitations; Monday,April 19t.
• Review progress on
SPIN / KSB Spring
Garden Tour;
• Review items for
Candidate's forum.
6. 8:10 Neighborhood Reports. Members of • Brief the SPIN ■ Prepare concise
p.m. the SPIN Standing Committee briefing for the SPIN
Standing on concerns, Standing Committee.
Committee happenings, and / or
issues in individual
SPIN areas.
7. 8:30 Open Forum. Brandon Discussion of --
p.m. Bledsoe outstanding issues and
/or items.
8. 8:35 Adjourn. Brandon • Close Meeting. --
p.m. Bledsoe
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin board at Town Hall, 1400 Main Street,
Southlake, Texas on Friday, February 6, 2004 at 6:00 p.m., pursuant to the Texas Government Code, Chapter
551.
,„<<,,,,,,,,,,,,
4),A. A , 44_,car
THLq
LoriA. Farwell
•a'-
City Secretary ••.. •
If you plan to attend this public meeting and have a disability that requires special needs,please advise the
City Secretary 48 hours in advance at(817) 481-1490, and reasonable accommodations will be made to assist
you.
4 --At
* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS#3C AND#3D
3 1400 MAIN STREET
4 SOUTHLAKE,TEXAS 76092
5
6 February 10, 2004
7
8 MINUTES
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice Chair; Mike Terry (#13), Secretary; Boyd Dollar, Liaison for SPIN #1
12 Representative Cara White; Alan Hochstein (#3); Jan Francis (#5); Sam Timothy (#10);
13 Wendi Carlucci (#12); David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Members Absent — Cara White (#1); Tim Miller (#6); Pattie
16 Minder (#8);Jim Jeppe (#9w); Jon Weirsum(#16).
17
18 City Staff Present—John Eaglen, Assistant to the City Manager.
19
20 Agenda Item No. 1, Call to Order—Chair Bledsoe called the meeting to order at 6:30 p.m.
21
22 Agenda Item No. 2, Administrative Comments — Chair Bledsoe covered the following items
23 during Administrative Comments:
24
25 • Announced that City Manager Billy Campbell would not be able to make the meeting
26 tonight due to illness, and that John Eaglen would handle the presentation this evening.
27 Chair Bledsoe asked Mr. Eaglen if Mr. Campbell would come to a future meeting and
28 touch base with the Standing Committee;
29 • Recapped recent SPIN Meeting regarding Estes Park, Phase II, and thought given the
30 circumstances leading up to the meeting, it was a good session where everyone was able
31 to voice their opinions on the proposal;
32 • Upcoming SPIN Meeting on Zoning Issues Relating to the Feedstore BBQ in SPIN #9w
33 and#9e on March 1st;
34 • SPIN Meeting to be held on Pet Boarding Facility at the Northeast corner of Crooked
35 Lane and E. Continental Blvd. on February 16 (SPIN#7 and#8);
36 • SPIN Meeting to be held on Proposed Medical Office adjacent to the Foxborough
37 Addition on Monday, February 16 (SPIN#10);
38 • SPIN Meeting to be held on Proposed lighting for the baseball field at Carroll Senior
39 High School on Monday, February 16 (SPIN#16). As Mr. Bledsoe and Mr. Terry would
40 not be able to make this meeting to host, Jan Francis agreed to host the meeting. Ms.
41 Francis asked staff to forward the relevant emails they have received on this topic so that
42 she could be up to speed on the issues involved.
43
44
45
46
SPIN Standing Committee Meeting—February 10, 2004 Page I of 3
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* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the January 13, 2004 Joint City Council SPIN
2 Standing Committee Meeting — Mr. Dollar stipulated that the Development mentioned in the
3 SPIN#1 Neighborhood Report should be changed to Clariden Ranch, not Crown Ridge (Page 3
4 of 6,Line 38).
5
6 Motion to approve the minutes with the changes mentioned to Page 3 of 6, Line 38.
7
8 Motion: Bledsoe
9 Second: Hochstein
10
11 Motion was unanimously approved.
12
13 Agenda Item No. 4, Educational Topic — "Role of a City Manager" — Assistant to the City
14 Manager John Eaglen provided a presentation on the historical context of City Management as a
15 profession and provided background in the role of the City Manager's Office in the City of
16 Southlake. Mr. Eaglen fielded questions from the members in attendance.
17
18 Agenda Item No. 5, Recap on SPIN 2004 Events Calendar—The following items were discussed
19 during this agenda item:
20
21 1. Candidate's Forum — Chair Bledsoe asked if the forum should be held at Town Hall,
22 requiring a date change from the 19th, or to instruct staff to find another location. Ms.
23 Francis mentioned we have held the forum at Johnson Elementary in the past. The
24 Standing Committee directed staff to keep the date of Monday, April 19th and to seek
25 approval from the School District to use Johnson Elementary School's Auditorium. Mr.
26 Baltimore suggested inviting local reporters to upcoming SPIN meetings so that they
27 would be aware of upcoming changes regarding the Candidate's Forum.
28
29 2. Town Hall Meetings — Mr. Eaglen stated that Tarrant County Commissioner Glen
30 Whitley has confirmed his participation in the Transportation Outlook Town Hall
31 meeting, and requested that the date for this be on Monday, November 22, 2004. Greg
32 Last has confirmed his participation in the Economic Oulook session to be held in
33 September 2004. Mr. Eaglen will be following up with the other invitees in order to get
34 their commitments and will have an update at the next meeting.
35
36 3. Garden Tour—Wendi Carlucci covered the following items with the Committee:
37
38 a. Flyer is complete and going to print
39 b. 8 homes committed to date
40 c. Logo is drafted and copies have been distributed to the Standing Committee for
41 review
42 d. Labyrinth is firmed up for inclusion — it will be 12" around, water spraying,
43 surface to be conducive to kids playing on it.
44 e. Schedule—needs to get a schedule of helpers to assist the event at the homes. Mr.
45 Terry suggested that more information be provided to the Standing Committee so
46 that it would facilitate getting people to commit. Mr. Dollar asked that if there
SPIN Standing Committee Meeting— February 10, 2004 Page 2 of 3
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* * OFFICIAL MEEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 were problems getting people to participate in the event, could participation be •
2 opened up to other community-based organizations?
3 Ms. Carlucci will get the requested information and have it available at the next meeting.
4
5 Agenda Item No. 6, Neighborhood Reports—
6
7 • SPIN#9e—Feedstore BBQ SPIN Meeting upcoming.
8
9 • Seniors — Senior Center Challenge upcoming — 42 Challenge between Southlake and
10 Colleyville.
11
12 • SPIN#1 —No Activity To Report.
13
14 • SPIN#11 —No Activity To Report.
15
16 • SPIN#13 —No Activity To Report.
17
18 • SPIN #10 — Neighborhood meeting on parking issues in Oak Hill Subdivision held.
19 Signs limiting parking to 2 hours a day going in, police have been very helpful. Chief
20 Price in attendance and was helpful. Unity in the neighborhood regarding getting these
21 parking and vandalism issues dealt with immediately — this was a problem. Issues have
22 been raised in the neighborhood about the discussions regarding expanding White Chapel
23 Blvd. —neighborhood has concerns about this happening.
24
25 • SPIN #5 — Aventerra Blvd. meeting has been set for Monday, March 29 so as not to
26 interfere with Spring Break. Estes Park Phase II going forward. Newland Properties
27 bought Aventerra land, rumors abound about this going residential. Rumors of church
28 going in on Aventerra property similar to the Fellowship Church in Grapevine, this would
29 take roughly 80 acres off the local tax base.
30
31 Agenda Item No. 7, Open Forum—There was no discussion on this agenda item.
32
33 Agenda Item No. 8, Adjourn—Chair Bledsoe adjourned the meeting at 9:15 p.m.
34
35 ATTEST:
36
37 it ,4000011"
38 �� %r✓ ��'C1�/
39
40 Brandon Bledsoe, Chair Mike -rry :ecr tary
SPIN Standing Committee Meeting— February 10, 2004 Page 3 of 3