2004-12-06 SPIN Meeting SPIN Citywide Neighborhood Forum Monday, December 6, 2004
LOCATION: Town Hall—Conference Rooms 3c & 3d
1400 Main St
Southlake, Texas 76092
TIME: 7:00 p.m.
AGENDA
1. Call to Order.
2. Discussion: Introduction of SPIN Program and Meeting Ground Rules.
3. Discussion: Process for reviewing and updating the Parks, Recreation and Open Space Master
Plan, as well as the Trail System Master Plan, which is known as Southlake
Pathways.
4. Discussion: Question and Answer Session—Topic 3.
5. Adjourn.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas on Friday, December 3, 2004 at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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Lori A. Farwell r.v • :'f.
City Secretary ' ••'
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If you plan to attend this meeting and have a disability that requires special needs,please advise the
City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to
assist you.
SPIN EXECUTIVE COMMITTEE Monday, December 6, 2004
TIME: 6:00 p.m.
LOCATION: Southlake Town Hall—Conference Room #4b
1400 Main Street
Southlake, Texas 76092
AGENDA
1. Call to Order.
2. Discussion of November 29, 2004 Transportation Forum.
3. Discussion of February 2005 Transportation Forum.
4. Discussion of SPIN Standing Committee Meeting Agenda—December 14, 2004 Meeting.
5. Discussion of Joint City Council/SPIN Standing Committee Meeting Agenda- January.
6. Discussion of SPIN Vacancies.
7. Open Forum.
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas on Friday, December 3, 2004 at 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551. `°' ,4,
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Lori A. Farwell, TRMC c
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at (817) 481-1490 and reasonable
accommodations will be made to assist you.
MEETING MINUTES
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN EXECUTIVE COMMITTEE
SOUTHLAKE TOWN HALL —TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TX 76092
DECEMBER 6, 2004
MINUTES
SPIN Executive Committee Members in Attendance: Roger Hutton (#11), Chair; Mike Terry(#13), Vice
Chair; Craig Rothmeier(#9E), Secretary
City Staff Present: Ben Thatcher, Assistant to the City Manager
Agenda Item No. 1, Call to Order—Chair Roger Hutton called the meeting to order at 6:05PM.
Agenda Item No. 2, Discussion of November 29, 2004 Transportation Forum —The Committee discussed the
following:
• Continue to use handout; consider adding inserts to handout
• Need to coordinate speakers and flow of presentation as was done this time
• Recommendation to use floating sign-in sheet, begin to collect names and e-mail
• Still have issues with audio transmission; any wireless microphones?
• Need to increase personal follow up with media contacts
• Some concern about the mailings that went out since many did not receive either the flyer or the
SPIN card
• Need to make certain that the flyer design reflects the events as public forums
Agenda Item No. 3, Discussion of February 2005 Transportation Forum —
• During Standing Committee meeting, still need to assign people to program, marketing and logistics
committees
• Need to lay out flow of speakers and presentations
• Consider DFW Airport representative since airport is at center of all transportation issues
• Need to talk to Shan Yelverton to get her input on content and speakers
• Tentatively scheduled for February 24
• Air transportation forum tentatively scheduled for May 16
Agenda Item No. 4, Discussion of SPIN Standing Committee Meeting Agenda—December 14, 2004
• Discuss previous forum as well as upcoming forums
• SPIN Ordinance to be finalized, plan to present to Council in January, 2005
• Insure coverage of SPIN report for Council meetings (already assigned by SPIN area)
• Address future forum discussion topics; white board ideas among Committee members
• Consider additional education opportunities for Committee by having City representatives present to
SPIN; separate from SPIN-sponsored forums
• Consider additional SPIN promotional opportunities (block in local newspaper, HOA newsletters)
• List of HOA by SPIN area used as resource for promoting SPIN
Agenda Item No. 5, Discussion of joint City Council/SPIN Standing Committee Meeting Agenda—January
• Recommendation to develop more formal agenda for these events
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Agenda Item No. 6, Discussion of SPIN vacancies—Tabled until Standing Committee meeting
Agenda Item No. 7, Open Forum —Nothing discussed
Agenda Item No. 8, Adjourn—Chair Hutton adjourned the meeting at 7:00 PM.
ATTEST:
Roger Hutton, Chair Craig Rothmeier, Secretary
12.06.04 EC Page 2 of 2