2002-09-10 SPIN Meeting Il T ,
SPIN STANDING COMMITTEE MEETING Tuesday, September 10, 2002
LOCATION: Southlake Town Hall—Training Rooms#3c and#3d
1400 Main Street
Southlake, Texas 76092
TIME: 6:30 p.m. (Dinner will be available at 6:00 p.m.)
AGENDA
Item Time Agenda Item Facilitator Purpose/Desired Participant Preparation
No. Outcome
1. 6:30 Call to Order. Andrea • Call Meeting to Order; --
p.m. Brankin • Introduction of Guests.
2. 6:30 Administrative Andrea • Review past and upcoming --
p.m. Comments Brankin meetings and/or events;
■ Discussion of
communicating SPIN
process to community.
3. 6:40 Approval of the John Eaglen • Review and / or adjust • Review DRAFT copy of
p.m. Minutes from the minutes; minutes from the August
August 13,2002 ■ Approve August 13, 2002 13, 2002 Standing
Standing Committee Standing Committee Committee meeting.
Meeting Meeting Minutes.
4. 6:45 Planning for SPIN Mike • Review event calendar; • Review calendar and
p.m. Participation in Conrads • Review planned materials; determine times available
Oktoberfest Special • Review planned activities; for participation in SPIN
Event • Distribute sign-up sheet Booth at Oktoberfest.
and complete assignments.
5. 6:55 Review of monthly Andrea • Review alternative ■ Identify and list potential
p.m. SPIN News Brankin concepts for SPIN News future topics for monthly
Advertisements Advertisement for SPIN News
September; Advertisements.
• Approval of SPIN News
Advertisement for
September;
• Discussion of timeline for
development of monthly
SPIN News
Advertisements;
• Discussion of methods to
provide input towards the
monthly SPIN News
Advertisements.
SPIN Standing Committee Meeting
September 10, 2002
Page 2 of 2
em Time Agenda Item Facilitator Purpose/Desired Participant Preparation
No. Outcome
6. 7:10 Neighborhood Members of • Brief the Standing ■ Prepare concise briefing
p.m. Reports the SPIN Committee on the issues, for the Standing
Standing concerns, and events Committee.
Committee happening within
individual SPIN
Neighborhoods.
7. 7:30 Open Forum Andrea • Discussion of outstanding --
p.m. Brankin issues, concerns,or items.
I hereby certify that the above agenda was posted on the official bulletin board at Southlake Town Hall, 1400
Main Street, Southlake, Texas on Fridaya��September 6, 2002 at 6:00 p.m., pursuant to the Texas Local
Government Code. V7HL,q,,,,,,�
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If you plan to attend this meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at(817) 481-1519, and reasonable accommodations will be made to assist you.
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL
1400 MAIN STREET — TRAINING ROOMS 0A AND #3B
SOUTHLAKE, TEXAS 76092
MINUTES
September 10, 2002
SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
(#9e), Vice -Chair; Bob Walker (#16), Secretary; Martin Schelling (#2); Alan Hochstein (0);
Jeff Wang (0); Pattie Minder (0); Roger Hutton (#11); Rick Phillips (#12); Mike Conrads
(# 14); David Baltimore (Senior Representative).
SPIN Standing Committee Members Absent: Cara White (#1); Jan Francis (#5); Tim Miller
(#6); Al Morin (#10); Trish Waters (#13).
SPIN Liaisons Present: Jeanne Alexander (Senior Liaison).
Guests Present: Jim Jeppe.
City Staff Present: John Eaglen, Assistant to the City Manager; Nicole Minder, Management
Intern.
Agenda Item No. 1, Call to Order — Vice -Chair Brandon Bledsoe called the meeting to order at
6:45 p.m.
Agenda Item No. 2, Administrative Comments — Vice -Chair Bledsoe led discussion on the
following items:
1. Reviewed meeting held on September 9, 2002, SPIN #13 meeting on proposed Texas
Bank, located to the west of the new West DPS Facility. The discussions at the meeting
centered around the entrance and the shared drive with the DPS facility, and the timeline
for the extension of F.M. 1938. Mr. Schelling stated that in his opinion, the 1938
extension would be complete in 2006 — 2007, due to funding for the project being
provided by TxDOT.
2. Reviewed desired methods to communicate Standard Meeting times, determined initially
to rely upon website, newspaper ad, and communicate this change at the SPIN booth at
Oktoberfest.
SPIN Standing Committee Meeting Minutes — September 10, 2002 Page 1 of 3
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* * UN — OFFICIAL MINUTES * *
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the August 13, 2002 Standing Committee
2 Meeting —
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4 Motion to approve minutes as submitted.
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6 Motion: Minder
7 Second: Schelling
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9 Motion was unanimously approved.
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11 Agenda Item No. 4, Planning for SPIN Participation in Oktoberfest Special Event — The
12 following items were covered in reviewing planning for the SPIN Booth at Oktoberfest:
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14 1. Materials necessary — Balloons / Helium Tank, two (2) easels, Flipchart, magnets,
15 bookmarks, sign up sheets.
16 2. Reviewed the volunteer assignments — Mike Conrads and Al Morin will follow-up with
17 everyone regarding their assignments.
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19 Agenda Item No. 5, Review of Monthly SPIN News Advertisements — The Standing Committee
20 reviewed the DRAFT September news advertisement for the Southlake Journal and provided
21 the following comments:
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23 1. Change the wording of the ad to reflect the eclipsing of the September 11, 2001
24 Anniversary, as the ad will run after September 11, 2002;
25 2. Suggestion for October advertisement would be to look at the potential to focus on Joint
26 Use Committee and Joint Use Facilities.
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28 Motion for approval of newspaper ad with changes as discussed.
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30 Motion: Walker
31 Second: Minder
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33 Motion was unanimously approved.
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35 Agenda Item No. 6, Neighborhood Reports —
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37 1. SPIN#16 —
38 May 29 hosted a meeting with Toll Brothers and potential developer of office
39 space for proposals on South Peytonville. The Toll Brothers request has passed
40 through P&Z and the office proposal is coming. I have details on these items and
41 the meeting that was held if anyone is interested.
42
43 2. SPIN #7 —
44 ■ F.M. 1709 / S. Kimball project is moving slow in final construction;
45 ■ S. Kimball extension will not be finished this Fiscal Year;
46 ■ Entry / exit necessary for children to get to school;
SPIN Standing Committee Meeting Minutes — September 10, 2002 Page 2 of 3
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* * UN — OFFICIAL MINUTES * *
NOT APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ Wal-Mart closing postponed up to Spring 2004.
3. SPIN #8 —
■ Gateway Church construction moving along;
■ Tommy Pigg has discussed potential Car Toys, hosted meeting, nobody showed.
Seems as if the neighbors have lost interest;
■ Master Thoroughfare Plan to extend Village Center Drive south of F.M. 1709 is
in process of approval, hosting meeting in October. Neighborhood had an
agreement with the Developer of Gateway Church and Mr. Pigg, and neighbors
are not happy;
■ PumpCo property has been sold;
■ Roomstore property — there is the potential for a restaurant at this site;
■ School has started activities and can be heard and lights can be seen everywhere
4. SPIN #15 —
■ Johnson Road will be completed by Christmas;
■ Davis @ F.M. 1709 — this is a deadly intersection because the roads are not
aligned, the traffic light timing sequence, the shopping center. This needs two (2)
lanes south on Davis Blvd. (Bob Walker). It would be nice to have TxDOT come
to a future meeting and educate the public about their decision making process.
Agenda Item No. 7, Open Forum — The following items were discussed during Open Forum:
1. SPIN Officer Elections are upcoming — nominations will be accepted beginning in
October, elections to take place at December meeting.
2. Vacancies — Discussed how many current vacancies exist, currently only #9w. Chair
Brankin asked if someone would speak with Lynda Warner about becoming the
Representative for #9w.
3. Chair Brankin encouraged everyone to make an effort to boost attendance at the last few
meetings of the year.
Agenda Item No. 8, Adjourn — Chair Brankin adjourned the meeting at 8:45 p.m.
ATTEST:
//'� . A . . " /,/I A e I fj�-
Andr a
Chair
SPIN Standing Committee Meeting Minutes — September 10, 2002 Page 3 of 3