2002-06-11 SPIN Meeting SPIN STANDING COMMITTEE MEETING Tuesday,June 11,2002
LOCATION: Southlake Town Hall—Training Rooms#3c and#3d
1400 Main Street
Southlake, Texas 76092
TIME: 6:30 p.m. (Dinner available beginning at 6:00 p.m.)
Item Time Agenda Item Facilitator Purpose/Desired Participant Preparation
No. Outcome
1. 6:30 Call to Order Andrea • Call Meeting to Order.
p.m. Brankin
2. 6:30 Administrative Andrea • Review upcoming
p.m. Comments Brankin meetings;
• Discuss transition to
standard meeting
times;
• Review meeting
format;
• Discuss and sign
acknowledgement
form regarding Code
of Conduct.
3. 6:45 Approval of the John Eaglen • Review and / or adjust • Review DRAFT copy
p.m. Minutes from the minutes; of minutes from the
May 14,2002 • Approve May 14, May 14, 2002 Joint
Joint City Council 2002 Joint City City Council / SPIN
/SPIN Standing Council / SPIN Standing Committee
Committee Standing Committee meeting.
meeting. meeting minutes.
4. 6:50 Overview of City James • Presentation on
p.m. of Southlake Kunke overview of City's
Public Public Information
Information Office;
Office ■ Question and Answer
Session on PIO
operations.
5. 7:05 SPIN Website Brandon • Status report on --
p.m. Redesign Bledsoe/ website redesign;
Troubleshooting James • Runthrough DRAFT
Kunke SPIN Website and
troubleshoot;
• Develop final draft for
consultant to proceed
with redesign.
SPIN Standing Committee Meeting
June 11, 2002
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Item Time Agenda Item Facilitator Purpose/Desired Participant Preparation
No. Outcome
6. 7:35 Publicity Update Andrea • Status report on --
p.m. Brankin publicity initiatives.
7. 7:40 Approval of Brandon • Review and comment • Review DRAFT Fiscal
p.m. recommendation Bledsoe on DRAFT Fiscal Year 2002-03 SPIN
to the City Year 2002-03 SPIN Operating Budget
Manager on the Operating Budget Proposal.
SPIN Fiscal Year Proposal;
2002-03 Operating ■ Approval of budgetary
Budget recommendation to the
City Manager.
8. 7:45 Neighborhood Members of • Brief the City Council • Prepare concise
p.m. Reports the SPIN on the issues, events, briefing for the
Standing concerns happening Standing Committee.
Committee within individual SPIN
areas.
9. 8:05 Open Forum Andrea • Discussion of --
p.m. Brankin outstanding issues,
concerns, items.
10. 8:15 Adjourn Andrea • Close Meeting. --
p.m. Brankin
I hereby certify that the above agenda was posted on the official bulletin board at Southlake Town Hall, 1400
Main Street, Southlake, Texas on Friday, June 7, 2002 at 6:00 p.m.,pursuant to the Texas Government Code.
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Acting City Secretary
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If you plan to attend this meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at(817) 481-1490, and reasonable accommodations will be made to assist you.
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL
1400 MAIN STREET — TRAINING ROOMS #3C AND #3D
SOUTHLAKE, TEXAS 76092
MINUTES
June 11, 2002
SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon
Bledsoe (#9e), Vice -Chair; Boyd Dollar (SPIN #1 Liaison, Substitute for Cara White);
Martin Schelling (#2); Alan Hochstein (0); Jeff Wang (#7); Pattie Minder (0), Al
Morin (#10), Roger Hutton (#11); Jackie Phillips (#12); Trish Waters (#13); Mike
Conrads (#14); David Baltimore (Senior Representative); Garrett Mills (Youth Co -
Representative).
SPIN Representatives Absent: Jan Francis (#5); Tim Miller (#6), Bob Walker (#16),
Secretary; Frith Dabkowski (Youth Co -representative).
SPIN Liaisons Present: None.
City Staff Present: James Kunke, Public Information Officer; John Eaglen, Assistant to
the City Manager.
Agenda Item No. 1, Call to Order — Vice -Chair Brandon Bledsoe called the meeting to
order at 6:40 p.m.
Agenda Item No. 2, Administrative Comments — Chair Brankin addressed issues related
to upcoming SPIN meetings. She then discussed standardizing meeting times. She
reviewed the history of this topic, possible alternatives, and the reasons why a standard
meeting time would be appropriate.
Motion to have SPIN meetings on the second and fourth Mondays, during off -
Council weeks, beginning October 1, 2002.
Motion: Schelling
Second: Baltimore
Motion was unanimously approved.
Jackie Phillips suggested that the meetings be held at 7:00 p.m.
Chair Andrea Brankin gave a reminder to designate a SPIN Representative as a facilitator
and establish ground rules at SPIN meetings (based on the SPIN Ordinance).
SPIN Standing Committee Meeting — June 11, 2002 Page 1 of 3
* * OFFICIAL MINUTES
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the MU 14, 2002 Joint City
2 Council/SPIN Standing Committee meeting — The Standing Committee reviewed the
3 draft copy of the minutes from the May 14, 2002 meeting.
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5 Motion to approve the minutes as submitted.
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7 Motion: Conrads
8 Second: Schelling
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10 Motion was unanimously approved.
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12 Agenda Item No. 4, Overview of City of Southlake Public Information Office — Public
13 Information Officer James Kunke presented an overview of Public Information Office
14 goals and processes. He discussed the office's mission statement, its identity and image,
15 and the target publics for its services. The primary target publics include residents,
16 employees, and the news media. Mr. Kunke then addressed the goals and objectives of
17 the Public Information Office, as well outcome goal measurement, areas of responsibility,
18 internal and external communications, public education, and media relations.
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20 Agenda Item No. 5, SPIN Website Redesign Troubleshooting — Vice -Chair Brandon
21 Bledsoe and Public Information Officer James Kunke presented a status report on the
22 website redesign, identifying its purpose and mission. Issues were raised about the
23 differences between presenting a summary of a meeting and the results of a meeting. A
24 SPIN member stated that information should not be released or sold through the website
25 due to privacy concerns. Email update functions, target dates for completion, and online
26 polling issues were addressed. Chair Brankin inquired into the potential to utilize
27 handouts to advertise the launch of the updated website, and Mr. Kunke replied that he
28 would look at what resources were available to apply to the project. Mr. Conrads asked if
29 the information would be updated in a timely manner, and Mr. Kunke replied that the
30 timing issues would be mostly addressed through the redesign.
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32 Agenda Item No. 6, PublicityUpdate — Chair Andrea Brankin spoke about the free space
33 provided in the Southlake Journal for her SPIN essay. She also talked about the timeline
34 for the monthly SPIN ad, which is submitted to the newspaper on the Monday prior to the
35 third Thursday of each month.
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37 Agenda Item No. 7, Approval of recommendation to the City Manager on the SPIN
38 Fiscal Year 2002-03 Operation Budget — SPIN members reviewed the draft of the Fiscal
39 Year 2002-03 SPIN Operating Budget Proposal.
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41 Motion to approve recommendation to the City Manager on Fiscal Year 2002-03
42 Operating Budget as submitted.
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44 Motion: Conrads
45 Second: Minder
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SPIN Standing Committee Meeting — June 11, 2002 Page 2 of 3
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Motion was unanimously approved.
Agenda Item #8, Neighborhood Reports — Reports were presented about the following
topics:
• SPIN #9e - No Activity to Report.
• SPIN #8 - Update on the Buchanan Addition meeting. Thanks to Mike Conrads for
addressing concerns. Ground has been broken for the Gateway Church project. Site
plans are floating around on the Wal-Mart building, but is still a rumor. Eatzi's has
some control of tenants in the development.
• Seniors — No Activity to Report.
• SPIN #7 - Update on the Gymnastics Plus meeting. Residents came out at the P & Z
meeting due to concerns over traffic at S. Kimball and 1709 and the widening of the
roads for this project. Bonds have not been sold to S. Kimball CIP. Pumpco has
moved and there is no indication of what could happen next. Alcon has withdrawn a
contract for the Wal-Mart site.
• SPIN #1 — No Activity to Report.
• SPIN #12 - McMahon has taken charge, and Council didn't take action. Peytonville
residents submitted a petition on the trail width. Residents submitted a petition on
roads.
• SPIN #15: Remington was approved on 1st reading and is an example of how SPIN
works.
• SPIN #10
— No Activity to Report.
• SPIN #3 —
No Activity to Report.
• SPIN # 14
— No Activity to Report.
• SPIN #11
— No Activity to Report.
Agenda Item No. 9, Open Forum — Mike Conrads will coordinate the SPIN booth for the
Stars and Stripes celebration on July 3, 2002. There will be a handout for the SPIN
booth, advertising the new website. Vice -Chair Brandon Bledsoe will work on this with
Public Information Officer James Kunke.
Agenda Item No. 10, Adjournment — Chair Andrea Brankin adjourned the meeting at
8:45 p.m.
ATTEST:
Andrea Brankin, hair
SPIN Standing Committee Meeting — June 11, 2002
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