2021-01-19 CC AgendaCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 19.2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Justin Lewis
4. Introduction of the new Carroll Independent School District Superintendent Dr.
Lane Ledbetter
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding a City ordinance regulating
golf cart usage on public streets.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate regarding real property located on North White Chapel.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2021
Page 2 of 6
3. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of the City Secretary.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. National Law Enforcement Day
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 5, 2021 regular City Council meeting.
B. Approve Resolution No. 21-001, ordering a General Election to be held on
May 1, 2021, for the purpose of electing the City Council for Mayor and
Place 2; and ordering a Special Election to be held on May 1, 2021, for the
purpose of electing the City Council for Place 5, to fill a vacancy.
C. Approve contract renewal for tree services with Shawnee Mission Tree
Service, Inc., dba Arbor Masters Tree Service.
D. Approve contract renewal for tree services with The Paysage Group, LLC,
dba Smith Lawn and Tree.
E. Approve contract renewal for tree services with The F.A. Bartlett Tree
Expert Company.
F. Approve contract renewal for preventative maintenance and general repair
services with Blagg Tire and Service.
G. Approve contract renewal for preventative maintenance and general repair
services with Grapevine Ford Lincoln.
City of Southlake values:
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City of Southlake
City Council meeting agenda
January 19, 2021
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H. Approve the purchase of software support services and annual
maintenance from Tyler Technologies in an amount not to exceed
$212,000.
Approve the purchase of software and support services from SHI
Government Solutions for Microsoft Licenses in an amount not to exceed
$123,000.
J. Approve a contract renewal for concrete services to Apex Concrete
Construction Inc. in an amount not to exceed $950,000.
K. Approve an Engineering Services Agreement (ESA) with Data Transfer
Solutions, LLC. (DTS) to provide pavement analysis services of local
roadways for the development of the pavement rehabilitation program in an
amount not to exceed $51,458.
L. Approve a contract with O'Donnell's Landscape Services, Inc. for an
amount not to exceed the approved annual budget for contract landscape
services.
M. MSP20-0006, Master Sign Plan Amendment for the Delta Hotel located at
1351 N. White Chapel Blvd., Southlake, Texas.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 20-055, (ZA20-0062), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 38, Block 5, Timarron
Addition Phase 2, Section A, Estates at Bent Creek, City of Southlake,
Tarrant County, Texas and located at 1500 Bent Creek Drive, Southlake,
Texas. Current Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #9. PUBLIC HEARING
B. Resolution No. 20-056, (ZA20-0063), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 27, Block 7, Myers
Meadow Phase Two, an addition to the City of Southlake, Tarrant County,
Texas and located at 1909 Water Lily Drive, Southlake, Texas. Current
Zoning: "R -PUD" Residential Planned Unit Development District. SPIN
Neighborhood #6. PUBLIC HEARING
City of Southlake values.-
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alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2021
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C. ZA20-0057, Site Plan for 175 Miron Drive on property described as Lot 2R1,
Block 1, Miron Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 175 Miron Drive, Southlake, Texas. Current Zoning:
"B-1" Business Service Park District. SPIN Neighborhood #8. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-740, (ZA18-006), 1st Reading, Zoning Change and
Concept/Site Plan for Creekside Point (formerly known as Southwest
Meadows) on property described As Lot 1 R1 R2, Block 1, Sabre Group
Campus Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 1901 W. Kirkwood Blvd., Southlake, Texas. Current
Zoning: "NR -PUD" Non -Residential Planned Unit Development District.
Proposed Zoning: "S -P-2" Generalized Site Plan District. Spin
Neighborhood #1. (If approved, the public hearing will be held at the
February 2, 2021 City Council meeting.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve an Interlocal Agreement (ILA) with the City of Colleyville for shared
costs and maintenance of facilities necessary to interconnect the City of
Colleyville's proposed water line extension along Pleasant Run Road to the
City of Southlake's existing water main near the bridge for South White
Chapel Boulevard at Bear Creek.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 15, 2021 by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
�4q�'Sc�UTy... ,
(� o
Veronica Lomas;_ C : m
Deputy City Secretary
If you plan to attencl"th. i�ublic nmeeting and have a disability that requires special needs,
please advise the City''vPdGy's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2021
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
4. Lester J. Strait v. Savannah Court Partnership, et.al., Cause No. 342-295089-17.
5. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
6. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02 -18 -00203 -CV (Tex. App. 2020)
7. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
City of Southlake values:
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City of Southlake
City Council meeting agenda
January 19, 2021
Page 6 of 6
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork