Item 4D MemoM E M O R A N D U M
January 19, 2021
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4D Approve Contract Renewal for Tree Services with The
Paysage Group, LLC, dba Smith Lawn and Tree
Action
Requested: Approve Contract Renewal for Tree Services with The Paysage
Group, LLC, dba Smith Lawn and Tree.
Background
Information: The purpose of this item is to approve contract renewals for citywide
tree services. This is the first renewal for the contract. The contract
includes the City of Keller and City of North Richland Hills as
participating cities. The City of Southlake is the lead agency. These
contracts included service requirements from each of the cities. By
combining these individual city services together under one
contract, all cities benefit from the expanded purchasing power. In
FY 2020 Southlake spent $176,200 on these services. With the
addition of the services of the cities of Keller and North Richland
Hills the total amount spent by all cities is pushed to $241,200 per
year. This combining of services provides all three cities with
additional purchasing power.
The multi-city contract will provide all tree services for the City of
Southlake, City of Keller and City of North Richland Hills to include:
Tree Pruning
Roadway Right of Way clearing
Tree removal
Tree and brush debris removal
Stump grinding
Tree and brush fertilization services
Tree and brush pesticide services
Financial
Considerations: Costs for City of Southlake tree services are funded through
budgeted department maintenance accounts. FY 2020
disbursements were $176,200.
Strategic Link: C1 – Achieve the highest standards of safety and security.
C2 – Provide travel convenience within the City and region.
C3 – Provide attractive and unique spaces of enjoyment of
personal interests.
B2 – Collaborate with select partners to implement service
solutions.
Citizen Input/
Board Review: None
Legal Review: Attorney reviewed original proposal documents as to form.
Alternatives: Deny approval and re-bid citywide tree services.
Supporting
Documents: Contract documents.
Staff
Recommendation: Approve contract renewal for this multiple city service.
December 23, 2020
The Paysage Group, LLC dba Smith Lawn and Tree
3200 Handley Ederville Rd.
Richland Hills, Texas 76118
Attn: Mr. Glen Jennings
Subject: Notification of Contract Renewal for Provide Tree Services for City of Southlake RFP1911B200TS190023
Dear: Mr. Jennings:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Provide Tree
Services for City of Southlake RFP1911B200TS190023”. This is a multiple vendor awarded contract. Your company’s
portion of this contract is being renewed. This renewal shall become effective 2-18-2021 and after City Council approval
(CC Award date _________) and shall continue in full force based on the terms and conditions of the initial award. Your
company has not requested an increase at this renewal. As such, all pricing, terms, and conditions of the original
document shall remain in effect for this renewal period.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Line Items
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3)
more one (1) year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street, Suite 420, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 420
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010 Amy Shelley, TRMC
City Secretary
Contract Renewal Accepted:
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor Laura Hill _____________________
City of Southlake City Attorney
z_,r
SOUTHLAKE ORIGINAL DOCUMEN f
CITY OF SOUTHLAKL
Council Action T
Ord./Res.No.
January 29, 2020
Date Approved 4I It/2cb
The Paysage Group, LLC dba Smith Lawn and Tree
3200 Handley Ederville Rd.
Richland Hills, Texas 76118
Attn: Glen Jennings
Subject: Award Notification for Provide Tree Services for City of Southlake RFP19116200TS190023
Dear Mr. Jennings,
The City of Southlake is pleased to inform you that The Paysage Group, LLC dba Smith Lawn and Tree of Richland Hills, Texas
is one of three (3) vendors being awarded "Provide Tree Services for City of Southlake RFP1911B200TS190023" The award
and this agreement are based on your proposal to the City, copy enclosed. This is a multiple vendor award cotra t. Your
company's portion of the award is attached. This award was approved by the City of Southlake City Council on a L4 2O .
The terms and conditions proposed and accepted in this agreement are as follows:
Line Items Awarded All Line Items
Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partial payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate
purchasing the awarded items exclusively during the term of the contract from the multiple successful
vendors.
Method of Payment: Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations:Vendor Delivery or City employee pick-up.
Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is
eligible for up to four(4)one(1)year annual renewals
City Contact: Tim Slifka 817-748-8312
Send all billing to:City of Southlake
1400 Main Street,Suite 420,Accounts Payable
Southlake,TX 76092 or via email to accountspayable(a)ci.southlake.tx.us
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and
local sales taxes.
All other specifications,terms and conditions shall be as provided in the original procurement documents. No other attachments
to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized
representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
t-----7---1-4- .-(0/ill'. (.;—
Tim Slifka, CPPO, CPP: 111%1111t,aif`*
Purchasing Manager NLAKL 1
City of Southlake A J •. ••... l ,01,
1400 Main Street, Suite 420 4--% 7
Southlake,Texas 76092 U. r i1
tslifka a(,,ci.southlake.tx.us p: J test: kNi., r I
A
1111'An helley,TR ,
Contract and • and Accepted.
et ••••,••••••^},.%
City Secretary
P 1111110
ail'i r, Date: A ve• o d gality:
v CayorLauraHill I.
City of Southlake City Attorney
Smith Lawn and Tree (U19)
l
Quantity
I Item I Required Unit of Measure Unit Price Total Cost
Tree Pruning Services with a Two (2) Man Crew and',
1-1 Equipment 1 1 Per Hr 138.00 $ 138.00
Tree Pruning Services with a Three (3) Man Crew
1-2 and Equipment 1 Per Hr 190.00 $ 190.00
4) a
1-3 and Equipment 1 Per Hr 240.00 $ 240.00
ITree PruningServices with a FourMan Crew
Tree Pruning Services with a Two (2) Man Crew and
2-1 lEquipment 1 Per Hr 135.00 $ 135.00
Tree Pruning Services with a Three (3) Man Crew
0
Tree Pruning Services with a Four (4) Man Crew
184.002-2 and Equipment 1 Per Hr 184 0
2-3 and Equipment 1 Per Hr
1 $
234.00 $ 234.00
3-1 2 man crew
3-2 3 man crew(2) tree climber- (1) ground man 1 Per Hr 188.00 $
138.001) O9
188.00
3-3 4 man crew(2) tree climbers and (2) ground men 1 Per Hr I $ 238.00 $ 238.00
4-1 (Tree Cabling/Bracing, (2) man crew 1 Per Hr 148.00 $ 148.00
4-2 Air Spade Services with (2) man crew 1 Per Hr 150.00 $ 150.00
Additional crew member for Traffic Control, tree
4-3 pruning or tree removal services 1 Per Hr 55.00 $ 55.00
4-4 Knuckleboom Truck for debris removal with operator 1 ' Per Hr 184.00p 184.00
4-5 Bucket Truck with Operator 1 Per Hr 150.00 $ 150.00
Stump Grinding to Include All Stumps Re ardless of
4-6 Diameter 1 Per Each 95.00 $ 95.00
Cost per hour for Certified Arborist to perform or
4-7 supervise work as required or requested 1 Per Hr 75.00
1 $
75.00
5-1 Fertilization -Soil Injection / Foliar. Per Inch. 1 Per Inch 8.00 $ 8.00
quarePerjSquare Foot $ 0.40 $ 0.405-2 Fertilization -Soil Injection / Foliar. Per Sq. Ft. 1
5-3 'Fertilization - Soil Injection / Foliar. Per Gallon 1 Per Gallon 1 $ 2.50 $ 2.50
Pesticide Application - Soil Injection / Foliar. Per
6-1 I Inch. 1 Per Inch 10.00
1 $
10.00
Pesticide Application - Soil Injection / Foliar. Per Sq.
6-2 Ft. 1 Per Square Foot $ 0_50 $ 0.50
Pesticide Application - Soil Injection / Foliar. Per
6-3 Gallon 1 Per Gallon 3.00 $ 3.00
All vendor travel charges should be included in
hourly rates listed above. If they are not please list
7-1 travel charge per mile. 1 1 Per Mile
Per Mile charge to job location after 50 miles from Per Mile After 50
7-2 76092 1 Miles
7-3 Fuel Surcharge 1 Per Each Invoice $ - ' $ -
Appendix B — Proposal
Submittal Checklist: (To determine validity of proposal)
1/ Appendix B(pages_9_through I7_)must be included in the proposal submittal
Appendix C Conflict of Interest Form(page-_I7 )must be included in the proposal submittal.
Form 1295 Certificate of Interested Party must be included in the proposal submittal.See Page 2.
f HE 89 and SB 252 Acknowledgement.See Page_IS .
All proposals submitted to the City of Southlake shall include this page with the submitted Proposal.
RFP Number: RFP 1911 B200TS 190023
Project Title: Provide Tree Services for City of Southlake
Submittal
3:00 P.M. (CST), Tuesday January 7, 2020Deadline:
Submit Electronically* to: https://southlake.bonfirehub.com/login
Requires email account login and password.
Proposer Information:
Proposer's Leal Name: r Lq(—)n e r
Address:C y ic: \U_ C3Q..e v n\\P ci
City,State&Zip 1C\CSV\C , \A-t\`4 C . \ )C r 6 »
Federal Employers
Identification Number# /167-)..6,0 L4 Li`'t 7
Phone Number:-011 O 1.221 Fax Number:
E-Mail Address: t ) (r 11 r th t tt ( C (';
Proposer Authorization
I,the undersigned,have the authority to execute this Proposal in its entirety as submitted and enter into a contract
on behalf of the Proposer.
Printed Name and Position of Authorized Representative:/ 0 fon tr\
Signature of Authorized Representative: • A_ , P,(A41,4
Signed this day)of c)0(13_14)(0.1--- month),) CI< (year)
I learned of this Request for Proposals by the following means:
Newspaper Advertisement City E-mail Notification
r-
L Southlake Website Cold Call to City
Mailed Me a Copy Other
L Bonfire
City of Southlake RFP1911B200TS190023 Page 9 of 18
Appendix B—Proposal (continued)
REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE
CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE
CITY, PROPOSER MUST SUBMIT ALL OF THF. FOLLOWING INFORMATION:
1. Proposed Products and/or Services
A. Product or Service Description: Proposers should utilize this section to describe the technical
aspects, capabilities, features and options of the product and/or service proposed in accordance
with the required Scope of Services as identified in Appendix A. Promotional literature,
brochures, or other technical information may be used.
B. Additional Hardware Descriptions: Proposers should also include in this section a detailed
description of what additional hardware and/or software, if any, would be required by the City in
order to fully utilize the goods and/or services proposed.
C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or
guarantees provided by the manufacturer or Proposer with the Proposal submitted.
D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected
completion dates for segments of the Project, from start-up to completion,and all delivery dates for
goods covered by the RFP. The Proposal must show the number of days required to deliver and
install the product or equipment after the receipt of the City's Purchase Order.
2. Cost of Proposed Products and/or Services
A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated
cost for delivery, labor, insurance,taxes, overhead,and profit.
B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format:
For this procurement the schedule of pricing is not available in hardcopy. You may access it via
the online portal (www.southlake.bonfirehub.com). To submit your schedule of pricing, please
download the Bid Table and fill it in accordingly per the sample below.
For instructions on how to complete Bid Tables, please refer to this article on Bonfire's Support
Website. Please note: even if you do not have additional responses, you must download and re-
upload the blank document. This is to confirm that you do not require any additional costs. If you
have any additional items,please fill out the Additional Responses template accordingly.
3. Term of Contract and Option to Extend
Any contract resulting from this RFP shall be effective for twelve months from date of award. The
City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion
of the City. The following clauses shall be included in the contract:
City of Southlake RFP1911B200TS190023 Page 10 of 18
A. Option Clause: It is agreed that City will have the option to extend the contract for up to four(4)
additional years, in one-year intervals. 'To exercise this option, the City shall serve notice 30 (lays
prior to contract termination or to the end of any one-year extension. The Option to Extend will not
be considered if' funding is unavailable or if the contractor's past performance is not within the
industry standard.
B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful
contractor may submit documentation requesting permission to increase pricing no later than 30
days after receiving notice from the City of its intent to extend the agreement. Escalation may only
occur at the time of renewal and only upon securing the approval of the City in writing. Requests
for price adjustments must be solely for the purpose of accommodating an increase in the
contractor's cost, not profits.
Vendors shall show in this quote their anticipated percent of escalation if/when the option to
extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed
will be a factor in determining the best value to the City. It is the average price over the period of
the contract that will be the price factor considered in the evaluation of this quote. Quotes in which
negative or no escalation is shown will he considered as 0%escalation.
C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparative statement delivered to
the City. The maximum increase allowed under this provision shall be four percent (4%) per year.
The City shall have authority, in its reasonable discretion, to determine the validity of any change
in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation.
First Additional Year Escalation Percentage
Second Additional Year Escalation Percentage 0 %
Third Additional Year Escalation Percentage
Fourth Additional Year Escalation Percentage
4. Proposer's Experience/Staff
A. Project Team: Identify all members of the Proposer's team (including both team members and
management) who will be providing any services proposed and include information which details
their experience.
B. Removal or Replacement of Staff: If an assigned staff person must be removed or replaced for any
reason,the replacement person must be approved by City prior to joining the project.
C. Business Establishment: State the number of years the Proposer's business has been established
and operating. If Proposer's business has changed names or if the principals operating the business
operate any similar businesses under different names, or have operated any other businesses or
changed the legal status or form of the business within the last five (5) years, all names, of
predecessor business names, affiliated entities, and previous business entities operated by the
principals, if different than present,must be provided;
State the number of years' experience the business has: 2. C,7 ; and the number of employees:
7
D. Project Related Experience: All Proposals must include detailed information that details the
Proposer's experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project.
City of Southlake RFP1911B200TS190023 Page 11 of 18
5. References
Proposer shall provide four(4) references where Proposer has performed similar to or the same types
of services as described herein.
Reference#1:
Client/Company Name e) <% \
Contact (Name: Contact Title:
Phone: Email
11
Date and Scope of Work Provided:
1 o v\ d - ti:.i i lvi
Reference#2:
Client/Company Name:
f ` \c_I s
Contact Name: Contact Title:
Phone: Email:
7 `Yx 7-aI\ -k
Date and Scope of Work Provided:
Reference#3:
Client/Company Name:
Contact Name: Contact Title:
VArA Q,-1 1\\(')(-)((..L- i t Pe w: 1__1Cc a`vvdi c - C: '' •
Phone: Email:
G,.2-15
Date and Scope of Work Provided:
r
cel 9v' i,>Cv( (),v,vc i-P av«wk\. ( rPL C\(4.,Pity<)
Reference#4:
Client/Company Name: }
Contact Name: Contact Title:
t 1t\\ :
Phone: Email: ` l1-7-i o ;' lj IiZK.Y C , pq\tl` .i`(h? ;: lF
Date and Scope of Work Provided:
Tree,-. .,o.„ yNe '",t \-724—.0
City of Southlake RFP1911B200TS190023 Page 12 of 18
6. Trade Secrets and/or Confidential Information
Trade Secrets and/or ('outidential Information: This proposal (does) (does not) contain (rade
secrets and/or confidential information. If applicable, describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure.
7. Federal,State and/or Local Identification Information
A. Centralized Master Bidders List registration number:
B. Prime contractor HUB/ MWI3E registration number:
C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security
Number: #
8. Emergency Business Services Contact Notice
During a natural disaster, or homeland security event, there may be a need for the City of Southlake to
access your business for products or services after normal business hours and/or holidays. The City
may request City employee pick up or vendor delivery of product or services.
For this purpose, a primary and secondary emergency contact name and phone number are required. It
is critical the vendor's emergency contact information remains current. City shall be contacted by E-
mail with any change to a contact name or phone number of these emergency contacts. Updates may be
emailed to vendors@ci.southlake.tx.us.
All products or services requested during an emergency event are to be supplied as per the established
contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours
emergency opening of the business, if any. In general, orders will be placed using a City of Southlake
procurement card (Master Card) or City issued Purchase Order. The billing is to include the
emergency opening fee,if applicable.
The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours
emergency opening of the business listed below.
Business Name:s t A L(J;(, ,tN,
Contract#:
Description: re.e... Sw't
Primary Contact(Name): L f\ I .
Primary Contact Phone Numbers: Home: ))1.)-- 5 0 Cell: 1 7- 1;,
Secondary Contact(Name): R.-.1±6L.L.
Secondary Contact Phone Numbers: Home: y -by -71R Cell:
After Hours emergency opening fee,if applicable: $0 '
City of Southlake RFP1911B200TS190023 Page 13 of 18
9. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the ('ity, may desire, but arc not.
obligated, to purchase goods and services defined in this RFP from the successful Bidder. All
purchases by governmental entities, other than the ('ity, will be billed directly to and paid by that
governmental entity. The City will not he responsible for another governmental entity's debts. Each
governmental entity will place their own orders with the successful Bidder and be responsible for
ensuring full compliance with the RFP specifications. Prior to other governmental entities placing
orders,the City will notify the successful Bidder of their intent.
Please indicate below if you will permit other governmental entities to purchase from your agreement
with the City.
Yes, Others can purchase I I No, Only the City can purchase
IL CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC
EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS
RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER
HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A
PROPOSAL:
1. Delivery of Products and/or Services
A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City, payment terms for the City are Net 30 days upon receipt of invoice.
B. Warranty of Products and Services: All products furnished under this contract shall be warranted to
be merchantable and good quality and fit for the purposes intended as described in this Proposal, to
the satisfaction of City and in accordance with the specifications, terms, and conditions of the
Scope of Services, and all services performed shall be warranted to be of a good and workmanlike
quality, in addition to, and not in lieu of, ally other express written warranties provided.
C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the
timeframes established in the Project Schedule, the City shall be authorized to purchase the goods
or services from another source and assess any increase in costs to the defaulting Proposer, who
agrees to pay such costs within ten days of invoice.
D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title
and risk of loss of the goods shall not pass to City until City actually receives, takes possession,
and accepts the goods and the installation of such goods, has tested the system,and determined that
it is in good and acceptable working order.
2. Miscellaneous
A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have
no employer-employee relationship with City. Proposer agrees that if Proposer is selected and
awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act
FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers
Compensation Insurance payments, or any other insurance payments, nor will City furnish any
medical or retirement benefits or any paid vacation or sick leave.
B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to
another without the written consent of the Purchasing Manager. Such consent shall not relieve the
assigner of liability in the event of default by the assignee.
C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and
encumbrances for all labor, goods, and services which may be provided to the City by Proposer or
City of Southlake RFP1911B200TS190023 Page 14 of 18
Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City.
D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gills, or
otherwise, were offered or given by the successful Proposer, or its agent or representative, to any
City officer, employee or elected representative, with respect to this RIP or any contract with the
City, and that if any such bribe is found to have been made this shall be grounds for voiding of the
contract.
E. Financial Participation: Proposer certifies that it has not received compensation from the City to
participate ill preparing the specifications or RFP on which the Proposal is based and
acknowledges that this contract may be terminated and/or payment withheld if this certification is
inaccurate.
F. Required Licenses: Proposer certifies that he holds all licenses required by the State of'Texas for a
provider of the goods and/or services described by the Scope of Services herein.
G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer
certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract.
H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and
Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules,
and regulations.
I. Compliance with HB 89: Proposer agrees per FIB 89 vendor shall not boycott Israel at any time
while providing products or services to the City of'Southlake.
XI Yes, we agree I No, we do not agree N/A
J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran,
Sudan or a foreign terrorist organization while providing products or services to the City of
Southlake.
PC] Yes, we agree I ] No, we do not agree
3. Financial Responsibility Provisions
A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall
require any of its subcontractors to carry, at least the following insurance in such form, with such
companies,and in such amounts(unless otherwise specified)as City may require:
i. Worker's Compensation and Employer's Liability insurance, including All States
Endorsement, to the extent required by federal law and complying with the laws of the
State of Texas;
ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad
Form Property Damage, Personal Injury, Completed Operations/Products Liability,
Premises Liability, Medical Payments, Interest of Employees as additional insureds, and
Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000)
Combined Single Limit Bodily Injury and Property Damage on an occurrence basis;
iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or lured
automobiles to be used by the Contractor, with coverage for at least One Million Dollars
1,000,000)Combined Single Limit Bodily Injury and Property Damage.
B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its
officers, Council members, agents and employees from and against all claims, actions, suits,
demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees,
court costs and related expenses, arising out of, connected with, or resulting from any acts or
omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the
execution or performance of this contract without regard to whether such persons are under
the direction of City agents or employees.
City of Southlake RFP1911B200TS190023 Page 15 of 18
Appendix C — Form CIQ
1/ k k 6' i ji ' A
WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an
employment or business relationship with an officer of the City that results in taxable income exceeding $2,500
during the preceding twelve month period, or an officer or a member of the officer's family has accepted gills
with an aggregate value of more than$250 during the previous twelve month period and the person engages
in any of the following actions:
contracts or seeks to contract for the sale or purchase of property, goods or services with the City,
including any of the following:
a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any
purchase of goods and services by the City;
b. contracts for the purchase or sale of real property, personal property including an auction of
property;
c. tax abatement and economic development agreements;
2. submits a bid to sell goods or services,or responds to a request for proposal for services;
3. enters into negotiations with the City for a contract;or
4. applies for a tax abatement and/or economic development incentive that will result in a contract with
the City
THE FOLLOWING ARE CONSIDERED OFFICERS OF'THE CITY:
I. Mayor and City Council Members;
2. City Manager;
3. Board and Commission members and appointed members by the Mayor and City Council;
4. Directors of 4A and 413 development corporations;
5. The executive directors or managers of 4A and 413 development corporations;and
6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City.
EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was
a political contribution,a gift to a member of the officer's family from a family member;a contract or purchase of
less than$2,500 or a transaction at a price and subject to terms available to the public;a payment for food, lodging,
transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or
agency.
WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a
Conflict of Interest Questionnaire"(FORM CI))which is available online at www.ethics.state.tx.us and a copy of
which is attached to this guideline. The form contains mandatory disclosures regarding"employment or business
relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the
questionnaire.
WHEN: The person or business must file:
I. the questionnaire—no later than seven days after the date the person or business begins contract discussions
or negotiations with the municipality, or submits an application, responds to a request for proposals or
bids,correspondence,or other writing related to a potential contract or agreement with the City;and
2. an updated questionnaire—within seven days after the date of an event that would make a filed
questionnaire incomplete or inaccurate.
It does not matter if the submittal of a bid or proposal results in a contract.The statute requires a vendor to file
a FORM CIQ at the time a proposal is submitted or negotiations commence.
WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance
Department. The Finance Department is required by law to post the statements on the City's
website.
ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed
500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business
days after the person received notice of a violation.
NOTE: The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire.
City of Southlake RFP1911B200TS190023 Page 16 of 18
CONFLICT" OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491. 80th Leg.. Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176.Local Government Code Date Received
by a person who has a business relationship as defined by Section 176_001i 1-a 1 with a local
governmental entity and the person meets requirements under Section 176.0061 a 1.
By law this questionnaire must be flied Ith the records administrator of the local governmental
entity:not later than the 7th busI mess day after the date the person becomes aware of facts
that require the statement to be filed. See Section 176.006.Local Government Code
A person commits an offense if the person knowingly violates Section 176.006. Local
Government Code.An offense under this section Is a Class C misdemeanor.
J Name of person who has a business relationship with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire.
The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
Name of local government officer with whom filer has employment or business relationship.
Name of Officer
This section {item 3 including subparts A B C & Di must be completed for each officer with whom the filer has an
employment or other business relationship as defined by Section 1713 O01(I-ai_ Local Government Code Attach additional
pages to this Form CIO as necessary
A. is the local government officer named in this section receiving or likely to receive taxabie income, other than investment
income. from the filer of the questionnaire?
Yes No
B. is the filer of the questionnaire receiving or likely to receive taxable income. other than investment income from or at the
direction of the local government officer named in this section AND the taxable income is not rec.ek<ed from the local
governmental entity?
Yes No
C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of '10 percent or more?
Yes No
D Describe each employment or business refatitNistsip with the'local government officer named in this section
J
Signature of person doing business wilt the governmental entity Date
Adopted O5 29'2007
City of Southlake RFP191IB200TS190023 Page 17 of 18
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties.OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-571539
The Paysage Group dba Smith Lawn and Tree
Richland Hills,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/19/2019
being filed.
City of Southlake Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
RFP1911B200TS190023
Provide Tree Services for City of Southlake
Nature of interest
4
Name of Interested Party City,State,Country(place of business)check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is (2\2x\ a C'Y'vr\i",5 and my date of birth is
My address is 1`1 L i j\ :‘).\-r)
ay.
1 '
r 3 )1-1 C 1.I , 7(71 / ,
street) city) state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
1
Executed in t 2k(iv r'\- County, State of f*13` ,on the.e -7 day of (3 e;.,_ ,20 (CA .
month) (year)
Signature of authoriz d agent of con4ing business entity
Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
Truck# Dept.Equipment Year/Make/Model VIN Plate
5 TREE Chip Truck 2007 HINO 268 5PVNE81T072S51632 HXG2162
14 TREE Chip Truck 2004 FREIGHTLINER 1FVACWDC24HN07951 CSW5185
29 TREE Chip Truck 2015 FORD F750 3FRNX7FC7FV711225 FKK1751
35 TREE Chip Truck 2013 HINO 338 5PVNV81T6D4S52994 DHM4978
57 TREE Chip Truck 2017 FORD F750 1FDNX7DCXHDB11010 KNV0489
1 TREE Wood Chipper 2010 VERMEER 1800 1VRY131Z8A1002685 M083193
2 TREE Wood Chipper 2014 VERMEER 1800 1VRY131ZXE1004380 M006087
3 TREE Wood Chipper 2012 VERMEER 1800 1VRY131ZOC1003140 M006057
4 TREE Wood Chipper 2014 VERMEER 1800 1VRY131Z3E1004415 M018607
5 TREE Wood Chipper 2018 VERMEER 1800XL 1VRY151Z711006836 M033138
63 TREE Bucket Truck 2019 FREIGHTLINER M2-106 1FVACWFD2KHKA1590 LBX6139
21 TREE Bucket Truck 2020 FREIGHTLINER M2106 1FVACWFC7KHKS6626 KS6626
65 TREE Knuckleboom 2018 PETERBUILT 1NPCL70X91D492976 LBG2266
25 TREE Knuckleboom 2020 MACK GRANITE 1M2GR4GCOLM017613 MPH0359
6 TREE Tree Fert.Truck 2004 FORD F650 TRUCK 3FRWF65254V604729 CVT4803
13 TREE Stump Grinder 2017 Bandit 2550 N/A N/A
24 TREE Pickup 2019 DODGE RAM 2500 3C6UR5HL5KG683306 56893E5
12 TREE Arrow board Trk 2006 FORD F150 1FTRF12206KD99595 AA41413
43 TREE Pickup 2015 FORD F150 1FTEW1EPSFKF16383 GVR9825
r 41
INTERNATIONAL SOCIETY OF ARBORICULTURE
CERTIFIED ARBORIST`
Glen Jennings
Having successfully completed the requirements set by the
International Society of Arboriculture, the above named
is hereby recognized as an ISA Certified Arborist®
r_C r(Ir ffi iCc e_A
j;. '` Luana Vargas Caitlyn Pollihan
z 'S Director of Credentialing Services Executive Director ACCREDITED
tIk
h International Society of Arboriculture International Society of Arboriculture
i tea .;' 0847
ISO/IEC 17024
MW 0532A 21 Nov 1998 31 Dec 2022 Personnel Certification Program
Certification Number Certified Since Expiration Date ISA Certified Arborist°
Lkillih' 4
i
Applicators are required to keep certificates of completion for 12 months following renewal of a license. 4
TAC§7.24(s)
Regulations and statutory provisions governing pesticide applicator licensees and their use of pesticides may be
found in Chapter 7,Title 4,of the Texas Administrative Code and Chapter 76 of the Texas Agriculture Code,
respecti;'ely. TDA's web site provides convenient links to these laws. Failure to comply with these laws,
including misuse of any pesticide, may result in revocation, suspension, modification, or probation of your license
and/or assessment of monetary administrative penalties.
If you have any questions regarding your license, please contact our Austin headquarters toll free at(877) LIC-
AGRI(877-542-2474), or visit our web site at www.TexasAgriculture.gov. For the hearing impaired, you may
call Relay Texas(800) 735-2988 (voice) or(800) 735-2989 (TDD) or visit our web site.
TEXAS DEPARTMENT OF AGRICULTURE
Categories: 3A
P.O.BOX 12847 AUSTIN,TEXAS 78711-2847 Descriptions:
10F4c 1A Field Crop 3A Landscape Maint
COMMERCIAL PESTICIDE APPLICATOR 1B Fruit,Nut,&Veg 3B Nursery Plant Prod
y 1C Pasture&Rangeland 4 Seed TreatmentLICENSE
1D Vertebrate Pest 5 Vegetation Mgmt
GLEN JEAININGS xxs 1 E Farm Commodity Pest 6 Aquatic
TDA Client No: 00454505 Control
1148 WHISTLE STOP DR License No: 0592971 1F Animal Health 7 Demonstr&Research
SAGINAW TX 76131 Effective Date: 05/31/2019 1G Citrus 8 Reg Pest Control
Expires: 05/31/2020 1H Livestock Prot Collar 9 Aerial Application
11 M-44 Device 11 Soil Fumigation
II it(I III IIII II II 2 Forest Pest Control 12 Public Health Pest Control
Vector)
Front side Back side
LAMINATION ADVISED: Please cut out along heavy black lines, placing front and back sides
together, and laminate.
TEXAS DEPARTMENT OF AGRICULTURE s'
0`°F4)
COMMISSIONER SID MILLER F
r
P. O. BOX 12847 AUSTIN, TEXAS 78711-2847
877) LIC-AGRI (877-542-2474)
4
For the hearing impaired: (800) 735-2989 TDD (800) 735-2988 VOICE
www.TexasAgriculture.gov
COMMERCIAL PESTICIDE APPLICATOR LICENSE
This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76,relating to
application of restricted-use or state-limited-use pesticides or regulated herbicides. This license is issued for purchase and application of
restricted-use or state-limited-use pesticides or regulated herbicides to be used according to label directions consistent with the use
categories listed below.
GLEN JENNINGS TDA Client No: 00454505
1148 WHISTLE STOP DR License No: 0592971
SAGINAW TX 76131 Effective Date: May 31, 2019
Expires: May 31, 2020
Categories:
II 111111 11011111 I III 3A
ilSmith Lawn and Tree
1 Richland Hills, Texas
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CONFIDENCE
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RlC771(rl1(1 Hills, Texas 17(7 177t7U71,7777_'7 1<-L ICil71 CC/IC.717(:' 177 0i:it':.._ ':14.W.Y77?,7 S117CC 5/18/17 B.
1///,', .7777771(7/ \(1'Pc...1111717()77 .C 7"17/k-(71c is 1'a/fl t/IVO/,.1/ 5/18/2020 .
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CITY OF
SOUTHLAKE
131
ADDENDUM NUMBER# 1
To: All Proposers Date: December 23,2019
Request for Proposal: RFP1911B200TS1900023 Provide Tree Services for City of Southlake
Proposal Due Date: 3:00 p.m.,Tuesday January 7,2020
1. Addendum No. 1, dated December 23, 2019, per Addendum #1, the City of Southlake is answering
vendor submitted questions.
Question: Will this proposal need to take into consideration any pruning or line clearance trimming within
10' of high voltage powerlines?
Answer: No. Pruning or trimming services around high voltage powerlines are coordinated through the
electrical provider.
2. There are no other changes.
On2
i Mary organ
Deputy Director,Finance
City of Southlake
In the submission of their proposal, Proposer must acknowledge receipt of this addendum. Proposer shall
acknowledge this addendum by signing and returning one copy of this notice with their proposal submission.
Signed: A,aA,, tier Dated: 11.1 27/ 261 ci
Company Name: P ec),y j,-1,c' C Cc,„p MI\ S ,., Le- c.:),(,. k.-) \ Tee
City of Southlake • Finance Department• 1400 Main Street,Suite 420• Southlake,Texas 76092
817 748.8312
Primary Responses
Success:All data is valid)
urnerc
i . BidMo Bid
swum i I** M****. Unit Price TiR144Cgalt
Decision
Services With Aborist
1 1
Tree Pruning Services with a Two(2)Man Crew
1 Per Hr $138 00 $138.00Success:All values provided Bid and Equipment
Success:All values provided Bid #1-z
Tree Pruning Services with a Three(3)Man Crew
1 Per Hr $190.00 $190 00
and Equipment
Tree Pruning Services with a Four(4)Man CrewSuccess:All values provided Bid #1-3
and Equipment
1 Per Hr $240.00 $240.00
Services Without Aborist
2 1
Tree Pruning Services with a Two(2)Man Crew
1 Per Hr $135.00 $135.00Success:All values provided Bid and Equipment
Tree Pruning Services with a Three(3)Man Crew
Success:All values provided Bid #2-2 Per Hr $184 00 $184 00
and Equipment
Success:All values provided Bid #2-3
Tree Pruning Services with a Four(4)Man Crew
1 Per Hr $234.00 $234.00
and Equipment
Roadway Right of Way Clearing
Success:All values provided Bid #3-1 2 man crew(1)tree climber—(1)ground man 1 Per Hr $138.00 $138.00
Success:All values provided Bid #3-2 3 man crew(2)tree climber—(1)ground man 1 Per Hr $188.00 $188.00
Success:All values provided Bid #3-3 4 man crew(2)tree climbers and(2)ground men 1 Per Hr $238.00 $238.00
Additional Services
Success:All values provided Bid #4-1 Tree Cabling/Bracing,(2)man crew 1 Per Hr $148.00 $148.00
Success:All values provided Bid #4-2 Air Spade Services with(2)man crew 1 Per Hr $150.00 $150.00
Additional crew member for Traffic Control,tree
Success:All values provided Bid #4-3 1 Per Hr $55.00 $55.00
pruning or tree removal services
Success:All values provided Bid #4-4
Knuckleboom Truck for debris removal with
1 Per Hr $184.00 $184.00
operator
Success:All values provided Bid #4-5 Bucket Truck with Operator 1 Per Hr $150.00 $150.00
Stump Grinding to Include All Stumps
Success:All values provided Bid #4-6 1 Per Each $95.00 $95.00
Regardless of Diameter
Success:All values provided Bid #4-7
Cost per hour for Certified Arborist to perform or 1 Per Hr $75.00 $75.00
supervise work as required or requested
Fertilization-Soil Injection/Foliar
Success:All values provided Bid #5-1 Fertilization—Soil Injection/Foliar.Per Inch.1 Per Inch $8.00 8 00
Success:All values provided Bid #5-2 Fertilization—Soil Injection/Foliar.Per Sq.Ft 1 Per Square Foot $0.40 0.40
Success:All values provided Bid #5-3 Fertilization—Soil Injection/Foliar.Per Gallon 1 Per Gallon $2.50 2.50
Pesticide Application-Soil Injection i Foliar
Success:All values provided Bid #6-1 Pesticide Application—Soil Injection/Foliar.Per1 Per Inch $10 00 $10 00
Inch.
Pesticide Application—Soil Injection/Foliar.Per
1
Sq.
Per Square Foot $05 0.50Success:All values provided Bid #6-2
Ft
q
Success:All values provided Bid #6-3
Pesticide Application—Soil Injection/Foliar.Per
Per Gallon $3 00 3 00
Gallon
Additional Vendor Fees Not Listed
All vendor travel charges should be included in
Success:All values provided Bid #7-1 hourly rates listed above.If they are not please 1 Per Mile $0.00 0.00
list travel charge per mile.
Per Mile charge to job location after 50 miles Per Mile After 50
Success:All values provided Bid #7-2
from 76092
1
Miles
0.00 0.00
Success:All values provided Bid #7-3 Fuel Surcharge 1 Per Each Invoice $0.00 0.00