Item 4J Memo
Item 4J
Page 1 of 2
M E M O R A N D U M
(December 1, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Award the contract for the construction of the Westpark Circle,
T.W. King Road, and SH 114 water distribution system
improvements to Atkins Brothers Equipment Co. in an amount
not to exceed $445,000.
Action
Requested: Award the contract for the construction of the Westpark Circle, T.W.
King Road, and SH 114 water distribution system improvements to
Atkins Brothers Equipment Co. in an amount not to exceed
$445,000.
Background
Information: In FY 2020, City Council approved the design of water line
improvements at Westpark Circle, T.W. King Road, and SH 114 to
address fire protection concerns and improve water quality.
This project includes upsizing the existing water lines and provide an
additional fire hydrant at Westpark Circle and T.W. King Road. This
project also includes connecting two water line dead-ends located
along SH 114 Frontage Road by Southlake Medical District. These
water line improvements will eliminate the need to flush stagnant
water from dead-end water lines, improve water quality, and provide
additional fire protection. The anticipated start date of this project is
January 2021.
Solicitation of bids for this project began on September 27, 2020 and
sealed bids were received and opened on October 27, 2020. The 6
bids received for this project are shown below:
Bidder Bid Amount
Atkins Brothers Equipment Co. $ 385,929.00
SYB Construction $ 537,958.50
Sabre Development Corporation $ 600,231.00
Dickenson Construction $ 612,555.00
Joe Funk Construction $ 896,562.00
Canary Construction $ 936,527.00
Item 4J
Page 2 of 2
City staff and the design consultant, Baird, Hampton & Brown, Inc.
reviewed and scored the submitted bids based on the best value
criteria described in the project manual. The evaluation criteria for
this bid were Proposed Contract Price, Qualifications and
Experience, and the Vendor’s Past Relationship with the City. The
evaluation of materials and references provided led to the
recommendation of Atkins Brothers Equipment Co. for this project.
The bid from Atkins Brothers Equipment Co. came in at $385,929 for
anticipated work; staff is requesting authorization for a total of
$445,000, which includes a $59,071 contingency, for construction
expenses that may arise due to unforeseen field conditions.
Financial
Considerations: Funding for the Westpark Circle, T.W. King Road, and SH 114 water
distribution system improvements project is budgeted as part of the
approved Capital Improvement Program. The agreement is within
the project budget.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Safety & Security, Infrastructure, and Performance Management &
Service Delivery. It specifically relates to the City’s Corporate
Objectives, C1: Achieve The Highest Standards Of Safety &
Security, B5: Enhance Service Delivery Through Continual Process
Improvement, and F2: Invest to Provide & Maintain High Quality
Public Assets. The Critical Business Outcomes is, CBO5: Improve
Quality of Lift Through Progressive Implementation Of Southlake’s
Comprehensive Plan Recommendations.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Location Map
Attachment B: Bid Tabulation
Staff
Recommendation: Award the contract for the construction of the Westpark Circle, T.W.
King Road, and SH 114 water distribution system improvements to
Atkins Brothers Equipment Co. in an amount not to exceed
$445,000.
Staff Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., Deputy City Engineer
Lo
c
a
t
i
o
n
M
a
p
We
s
t
p
a
r
k
C
i
r
c
l
e
T.
W
.
K
I
N
G
R
O
A
D
PR
O
P
O
S
E
D
1
2
-
I
N
C
H
WA
T
E
R
L
I
N
E
IM
P
R
O
V
E
M
E
N
T
S
WE
S
T
P
A
R
K
C
I
R
C
L
E
PR
O
P
O
S
E
D
8
-
I
N
C
H
WA
T
E
R
L
I
N
E
IM
P
R
O
V
E
M
E
N
T
S
T
.
W
.
K
i
n
g
R
d
Ex
i
s
t
i
n
g
6
-
I
N
C
H
WA
T
E
R
L
I
N
E
Ex
i
s
t
i
n
g
6
-
I
N
C
H
WA
T
E
R
L
I
N
E
Lo
c
a
t
i
o
n
M
a
p
Ea
s
t
H
i
g
h
l
a
n
d
S
t
SH
1
1
4
12
-
I
N
C
H
W
A
T
E
R
L
I
N
E
PR
O
P
O
S
E
D
I
M
P
R
O
V
E
M
E
N
T
S
Ex
i
s
t
i
n
g
1
2
-
in
c
h
W
a
t
e
r
L
i
n
e
De
a
d
-
E
n
d
Ex
i
s
t
i
n
g
1
2
-
i
n
c
h
Wa
t
e
r
L
i
n
e
De
a
d
-
E
n
d