Item 6B
M E M O R A N D U M
November 10, 2020
To: Shana Yelverton, City Manager
From: Alison Ortowski, Assistant City Manager
Subject: Consider approval of second amended and restated economic
development agreement between the City of Southlake and Excel
Southlake I LP.
Action
Requested: Consider approval of agreement as proposed.
Background
Information: On March 3, 2014, City Council approved an agreement with Excel
Southlake I LP (“Excel”) to establish terms for public investment into
public infrastructure and project enhancements for the Park Village
shopping center as shown below.
Infrastructure:
At the time of development, the City worked with Excel Southlake to
establish cost sharing for new infrastructure as well as improvements
to existing infrastructure needed to support the development. The
list below outlines those items and the established cost-sharing
structure:
Enhancement:
The agreement also included investment into enhancements on the
project related to the corner amenity fountain. Per the terms of the
agreement, public investment in this item was capped at the lesser
of 50% costs or $516,000.
Carroll Medians / Drive Lanes Lesser of 100% of costs or
$237,538
Tower Boulevard and Decel Lane Lesser of 50% of costs or
$262,144
Tower Boulevard Signal Lesser of 50% of costs or
$118,339
Zena Rucker Road and Decel
Lane Lesser of 60% of costs (less
impact fees) or $44,097
Item 6B: Second Amended and Restated Economic Development Agreement –
Excel Southlake I LP (Park Village)
City Council Meeting Date: November 17, 2020
Page 2 of 5
Current Status and Payment Terms
Public investment payments for the infrastructure and enhancements
were to be made from 50% of the ad valorem and sales tax revenue
generated by the shopping center and were anticipated to begin in
2016, with payments made annually for the four following years.
However, due to zoning compliance issues with the development,
none of these program payments have been made. Rather, the City
has escrowed the annual payment amounts into a separate account
where they remain today.
While the infrastructure items have been completed for several
years, the fountain has experienced ongoing operational issues due
to faulty construction which has rendered it largely non-operational
since late 2017. The fountain’s lack of functionality along with other
issues at the development constituted a violation of the zoning and
made Excel ineligible to receive program payments for those items
identified in the economic development agreement.
Following numerous conversations with City staff about compliance
with the zoning as well as the City’s desire to do something to
improve this prominent corner located in Southlake commercial
shopping zone, Excel recently initiated consideration of a zoning
change and site plan that included proposed reconstruction of the
corner fountain.
In order to ensure that the City’s public investment aligned with the
new proposed zoning and site plan and also to ensure that future
performance of the fountain feature meets community standards,
City staff has negotiated revisions to the economic development
agreement.
Revised Economic Development Agreement:
The revised agreement maintains the same investment terms as the
original agreement, providing for public infrastructure investment as
well as investment into the corner amenity feature and fountain.
However, the agreement now includes a number of additional
performance requirements, including a construction schedule,
enhanced letter of credit and requirements related to the fountain’s
performance and maintenance and operations standards. The
agreement also includes an easement agreement which will allow
the City to work with Excel to place public art as shown on the site
plan.
Additionally, the agreement has been structured so that program
payments will be made annually over five years, beginning in 2021,
Item 6B: Second Amended and Restated Economic Development Agreement –
Excel Southlake I LP (Park Village)
City Council Meeting Date: November 17, 2020
Page 3 of 5
and payments will not be made until Excel demonstrates compliance
with the terms of the agreement.
Finally, the agreement includes a clawback provision that should the
City terminate the agreement, Excel must refund the City any
program payments they have received and should they fail to do so,
the terms for the letter of credit stipulate that the City may draw on
the letter of credit to satisfy the amount of refund due.
Financial
Considerations: Since 2016, the City has escrowed program payments that would
have been paid to Excel from ad valorem and sales tax revenues had
the development been in compliance with the zoning. The original
agreement stipulated that the City would utilize 50% of revenue
generated from these sources to make program payments toward
the infrastructure and enhancement items included in the agreement.
These revised agreement caps the city’s participation as follows:
Corner Feature Fountain $ 516,000
Carroll Avenue Improvements $ 237,538
Zena Rucker Road $ 44,097
Tower Boulevard $ 262,144
Tower Boulevard Signal $ 118,339
Total Multi-Year Incentives $1,178,118
Since it has been the City’s financial practice to escrow payment
amounts as defined in the original agreement, once Excel has
demonstrated compliance with the agreement terms, the City can
begin program payments in accordance with the following schedule
and utilizing revenues that have already been reserved:
• The first Program Payment will be an amount equal to 50% of
those Ad Valorem Taxes and Sales and Use Taxes received
by City and generated by Park Village for fiscal year 2016.
• The second Program Payment will be an amount equal 50%
to those Ad Valorem Taxes and Sales and Use Tax received
by City and generated by Park Village for fiscal year 2017.
• The third Program Payment will be an amount equal to 50%
of those Ad Valorem Taxes and Sales and Use Tax received
by City and generated by Park Village for fiscal year 2018.
Item 6B: Second Amended and Restated Economic Development Agreement –
Excel Southlake I LP (Park Village)
City Council Meeting Date: November 17, 2020
Page 4 of 5
• The fourth Program Payment will be an amount equal to 50%
of those Ad Valorem Taxes and Sales and Use Tax received
by City and generated by Park Village for fiscal year 2019.
• The fifth Program Payment will be an amount equal to 50% of
those Ad Valorem Taxes and Sales and Use Tax received by
City and generated by Park Village for fiscal year 2020.
Chief Financial Officer Sharen Jackson has reviewed and approved
the financial terms of the agreement.
Strategic Link: C4: Attract and keep top-tier businesses to drive a dynamic and
sustainable economic environment.
Citizen Input/
Board Review: Not applicable.
Legal Review: The City Attorney’s office has been involved in the preparation of
these documents.
Alternatives: 1. Approve the agreement as submitted
2. Approve the agreement with amendments
3. Take no action
Supporting
Documents: Second Amended and Restated Economic Development Agreement
with Excel Southlake I LP (Park Village)
Page 1
SECOND AMENDED AND RESTATED
ECONOMIC DEVELOPMENT PROGRAM AGREEMENT
(Chapter 380 Agreement)
This Second Amended and Restated Economic Development Program Agreement (the
“Agreement”) is made and entered into by and between the City of Southlake, Texas (the “City”), and
Excel Southlake I LP, (“Excel”) a Delaware limited partnership. City and Excel are sometimes
hereinafter referred to collectively as the “parties” or individually as a “party”.
W I T N E S S E T H:
WHEREAS, on March 4, 2014, the parties entered into an Economic Development Program
Agreement, which was subsequently amended by Amendment One to Economic Development Program
Agreement on March 3, 2015 (collectively the “Original Agreement”); and
WHEREAS, the parties desire to amend the Original Agreement to amend Excel’s obligations
regarding the reconstruction of an amenity corner fountain, construction and installation of other
amenities, and to restructure the City’s obligations related to incentive payments; and
WHEREAS, prior to the Effective Date, the Property was not in compliance with the Original
Agreement's requirements related to the landscaping, hardscaping, and a corner amenity and fountain;
however, as of the Effective Date, the City Council approved a new Site Plan with a proje ct schedule for
the reconstruction of an amenity corner fountain, and construction and installation of other amenities
(including the removal of the requirement for integral color throughout the hardscaping of the
Development as required by the original site plan for the Development), and no Site Plan violations or
other zoning violations exist as of the Effective Date related to the landscaping, hardscaping, corner
amenity and fountain, or otherwise; and
WHEREAS, this Agreement is intended to amend, restate, and replace the Original Agreement in
its entirety; and
WHEREAS, the City Council of the City of Southlake (the “City Council”) finds and determines
that this Agreement will effectuate the purposes set forth in the Economic Development Program
originally established by Resolution No. 14-003 pursuant to Section 380.001 ( the “Program”), and that
Excel’s performance of its obligations herein will promote local economic development and stimulate
business and commercial activity in the City; and
NOW, THEREFORE, in consideration of the mutual benefits and premises contained herein and
for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the parties agree as follows:
1. AUTHORIZATION
The City has concluded that this Agreement is authorized by Section 380.001, and is authorized
by Resolution of the City Council.
2. DEFINITIONS
The following definitions shall apply to the terms used in this Agreement:
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Amenities: All of those features and estimated project costs listed on the attached Exhibit “C”,
including new landscaping, hardscaping and Corner Amenity and Fountain improvements described in
the October 20, 2020, staff report for Zoning Case ZA20-0021 and detailed in construction drawings
submitted to the City prior to issuance of required permits.
Building Permit: A permit issued by the City authorizing one to construct, enlarge, alter, repair,
move, improve, remove, convert or demolish any building or structure or portion thereof regulated by the
City’s building, plumbing, electrical, fire, energy, mechanical, and related codes. It does not include earth
disturbance permits, tree removal permits or other non-building permits.
Carroll Median and Drive-Lane Improvements: Construction of improvements to the median and
the addition of drive-lane(s) or drive-lane width(s) for South Carroll Avenue adjacent to the Property, as
shown on the Site Plan.
City: The City of Southlake, Texas.
City Attorney: The attorney for the City.
Certificate of Occupancy: A temporary or permanent certificate of occupancy as defined in the
City’s building codes.
Commencement of Construction: means that: (i) the construction plans have been prepared and
all approvals and permits required by City have been obtained for construction of the Amenities; and (ii)
demolition, physical excavation, or site grading of the Property required for construction of the Amenities
has begun.
Commercial Developer Agreement (CDA): That certain Commercial Developer Agreement (or
multiple Agreements) relating to the construction of public infrastructure in form and substance to be
mutually agreed upon by Excel and the City.
Corner Amenity and Fountain: The corner amenity and fountain within the Property at the
southwest corner of F.M. 1709 and Carroll Avenue, as shown in the Site Plan, which will be constructed
pursuant to the terms of this Agreement and the Site Plan.
Development: The 22.48 acre retail development called Park Village at the southwest corner of
F.M. 1709 and Carroll Avenue, and represented by the Site Plan referenced herein.
Development Substantial Completion: When an Eligible Improvement meets the requirements
for a shell final approval, as defined by the City’s Building Official.
Effective Date: Has the meaning as set forth in Section 18 of this Agreement.
Eligible Improvements: All or a portion of the buildings shown on the Site Plan, parking, or
accessory improvements related to these improvements.
Force Majeure: Any event or circumstance that delays or prevents a party’s obligation, but only
to the extent that (i) such event is unforeseeable as of the Effective Date; (ii) such event or circumstance
is not attributable to the fault or negligence of the party claiming Force Majeure, (iii) such event or
circumstance is caused by events or circumstances beyond the reasonable control of the party claiming
Force Majeure, and (iv) despite taking all reasonable precautions and measures to prevent, avoid, mitigate
or overcome such event or circumstance and the consequences thereof, such party has been unable to
prevent, avoid, mitigate or overcome such event or circumstance or the consequences thereof. Subject to
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the foregoing, “Force Majeure” includes, without limitation, strikes, labor disputes, lockouts, acts of God,
governmental action (including, but not limited to action related to a pandemic), civil commotion, war,
terrorism (foreign or domestic), fire, accident, flood, explosion, falling objects or other casualty. “Force
Majeure” does not include the lack of funds.
Land Value: The appraised value of land as determined by the Tarrant Appraisal District.
Payment Request: A written request from Excel to City for payment of a Program Payment. For
the first Program Payment, the written request must be accompanied by: (i) documentation evidencing
actual construction costs of the items listed in Section 5.F., on a form satisfactory to City; and (ii)
certification that Excel is in compliance with Section 4.E.iv. and every other term of this Agreement. For
every Program Payment request made after the first Program Payment has been paid, the written request
must be accompanied by a certification that Excel is in compliance with Section 4.E.iv. and every other
term of this Agreement. A Payment Request will not be considered submitted unless it includes all of the
foregoing required documentation.
Person: An individual or a corporation, partnership, trust, estat e, unincorporated organization,
association, or other entity.
Personal Property: As defined by the Texas Tax Code.
Program: Has the meaning set forth in the recitals to this Agreement.
Program Payments: The annual grant payments to be made by the City to Excel pursuant to
Section 5 of this Agreement.
Project Schedule: Schedule for project milestones included with City Council approval of the
Site Plan with Zoning Case ZA20-0021, as described in the attached Exhibit D.
Property: The approximate 22.48 acres located at the southwest corner of F.M. 1709 and Carroll
Avenue, being real property located in Tarrant County, Texas, as more particularly described on Exhibit
A herein.
Real Property: As defined by the Texas Tax Code.
Infrastructure Construction Costs: Excavation and grading, drainage improvements, paving,
curbs, gutters, striping, turf, signage, lighting, signalization and other reasonable and customary costs as
determined by the City. Does not include the cost of land or sidewalks or interest on construction
financing.
Section 380.001: Section 380.001 of the Texas Local Government Code.
Site Plan: The site plan for the Development, attached hereto as Exhibit B, approved by City
Ordinance No. 480-643D (ZA20-0021), or as may be amended by the City pursuant to the City’s zoning
regulations.
Substantial Completion: Construction completion and approval of final inspection by the City of
Amenities as described in Exhibit “C” and in accordance with Project Schedule in Exhibit “D”. A minor
punch list of items related to the Amenities, as determined by the City, shall not prevent Excel from
achieving Substantial Completion.
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Tower Blvd. and Decel Lane: A two-lane public roadway with turn lanes as appropriate along the
west side of the Property and the associated east-bound deceleration lane on F.M. 1709.
Tower Blvd. Signal: Acquisition of all required permitting for effectively all non-TxDOT
construction; construction of all control mechanisms, wiring, conduit, support arms and signal heads,
illuminated street name signs, battery backups; establishment of appropriate signal timing; installation of
required signage and pavement markings; construction of any required median modifications; and the cost
of the warrant study for Tower Blvd. Signal and only the cost of the warrant study for a possible future
signal at Zena Rucker Road and S. Carroll Ave.
Excel Affiliate: Excel Southlake I LP, or any Person directly controlling or controlled by, Excel,
or any Person controlling or controlled by the same Person who is controlling or is controlled by Excel.
As used in this definition, the term “control” means ownership or the power to direct or cause the
direction of the management and policies of a Person, whether through ownership of voting securities, by
contract or otherwise.
Zena Rucker Road and Decel Lane: A two-lane public roadway with turn lanes as appropriate
along the south side of the Property and associated south-bound deceleration turn lane on South Carroll
Avenue.
3. TERM
This Agreement shall be effective as of the Effective Date of execution by all parties and shall
terminate upon completion of the Program Payments as provided in Section 5, unless earlier terminated
pursuant to Section 7.
4. EXCEL COVENANTS
In consideration and as a prerequisite of the City’s incentives under this Agreement, Excel agrees
to the following:
A. Development Construction Requirements: The parties agree that Excel has constructed a
total of one hundred eighty thousand (180,000) square feet of Eligible Improvements
(“Construction Requirements”).
i. City Council Amendment: The Southlake City Council may amend the
Construction Requirements concurrently with the approval of a Site Plan for the
Eligible Improvements.
ii. Development Substantial Completion: As a prerequisite to Program Payments
noted herein, the parties agree that a minimum of one hundred fifty thousand
(150,000) square feet of Eligible Improvements reached Substantial Completion
by May 1, 2015 (the “Minimum Construction Requirements”).
B. Compliance with Laws and Regulations: Excel further covenants and agrees that all
construction of the Development will be in compliance with all applicable local, state and
federal laws and regulations or valid waiver thereof.
C. Commercial Developer’s Agreement: Excel agrees to execute the City’s Commercial
Developer’s Agreement(s).
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D. Inspection: Excel further agrees that the City and its agents and employees, upon
reasonable prior written notice to Excel, shall have reasonable right of access to the
Property to inspect the Amenities in order to insure that the construction of the Amenities
are in accordance with this Agreement and all applicable state and local laws and
regulations or valid waiver thereof; and subject to Excel's reasonable security
requirements, they shall have the continuing right to inspect Property to insure that the
Amenities are thereafter maintained, operated and occupied in accordance with this
Agreement.
E. Corner Amenity and Fountain: The parties acknowledge that the current Amenities,
including the Corner Amenity and Fountain, located on the Property are neither
functional nor in compliance with previous zoning requirements, and that Excel agrees to
reconstruct the Corner Amenity and Fountain in accordance with the Site Plan and design
approved with the zoning as a pre-requisite to Program Payments noted herein.
i. Construction Documents: Excel shall prepare full construction documents in
accordance with regulations and procedures adopted by the City. Within two
business days after November 17, 2020, Excel shall submit construction plans for
the project to the City for review and approval. Construction plans must include
the new landscaping, hardscaping, and fountain improvements that are described
in the Site Plan and detailed in Exhibit “C”.
ii. Commencement of Construction: In accordance with Project Schedule, within
six weeks after the City approves the construction plans and issues a permit, but
no sooner than January 8, 2021, Commencement of Construction of the
Amenities, including the Corner Amenity and Fountain, will occur.
iii. Project Schedule: Excel will maintain compliance with the Project Schedule
established with ZA20-0021 and described in Exhibit D.
iv. Maintenance and Operation: Upon Substantial Completion, and throughout the
Term of this Agreement, the Corner Amenity and Fountain shall be operational.
For purposed of this Section 4.E, “operational” means the Corner Amenity and
Fountain is: (a) maintained in a status safe for public use, adequate to eliminate
stagnation and/or proliferation of nuisance bugs or animals; (b) fully functional
and operational as designed, with water continuously circulating but not
overflowing; (c) in full compliance with the Site Plan and any other zoning
regulations adopted by City; and (d) free of all defects. Commencing on the first
day of the month following Substantial Completion, the Corner Amenity and
Fountain shall be operational at least 95 percent of the time during business hours
during each six-month period thereafter. For purposes of this paragraph,
"Business hours" means 10:00 AM – 10:00 PM. If the City determines that the
Corner Amenity and Fountain is not operational, the City shall provide written
notice to the owner. Notices should be directed to Terrie Hatfield – Property
Manager at thatfield@shopcore.com with a copy to be mailed to Shopcore
Properties – Attention: Legal Department, Two Liberty Place, 50 S. 16th Street,
Suite 3325, Philadelphia, PA 19102. Notices shall be delivered by E-mail and
mail. If the contact information for the property owner changes, the property
owner shall provide the City of Southlake Director of Planning and Development
Services with written notice of the updated contact information. Withi n 10
business days after receipt of a notice from the City, the property owner shall
Page 6
provide a response to the extent of the operational status of the Corner Amenity
and Fountain. If necessary, property owner will enter into a contract for
necessary fountain repairs and provide the Director of Planning with a written
notice of the timeframe required to make the repair. The repair shall be
completed within such timeframe as outlined in the contract or any amendments.
For purposes of this paragraph, a “business day” is any day Monday through
Friday that is not a City-recognized holiday. Notwithstanding anything to the
contrary in this paragraph, the City’s Director of Planning and Development
Services , in his or her sole discretion, may grant an extension of time for Excel
to make repairs to the Corner Amenity and Fountain if Excel provides the City
with documentation that necessary repair parts are not immediately available to
make needed repairs. The foregoing sentence is only effective and applicable if
it was approved by the City’s City Council and included within City Ordinance
No. 480-643D (ZA20-0021).
v. Third-party Maintenance. Upon Substantial Completion, and throughout the
Term of this Agreement, Excel agrees to hire a third-party entity to regularly
maintain and inspect the Corner Amenity and Fountain so that the Corner
Amenity and Fountain will satisfy the terms of Section 4.E. of this Agreement.
The third-party entity must (a) be experienced in inspection and maintenance of
outdoor water features similar to the Corner Amenity and Fountain; and (b)
inspect the Corner Amenity and Fountain on a quarterly basis. All quarterly
inspections shall be summarized in a written report, which must be submitted to
the City within seven days of the date of inspection.
F. Carroll Median and Drive-Lane Improvements: The parties agree Excel has constructed
Carroll Median and Drive-Lane Improvements as a pre-requisite to Program Payments
noted herein.
i. ROW Dedication: As a part of normal platting requirements, unless otherwise
agreed to by both parties, Excel agrees it has dedicated right-of-way to the City
adequate for full-width lane construction, and any right-of-way required for turn
lanes to serve the Property at no cost to the City.
G. Zena Rucker Road and Decel Lane: The parties agree Excel has constructed Zena
Rucker Road and Decel Lane as a pre-requisite to Program Payments noted herein.
i. ROW Dedication: As a part of normal platting requirements, unless otherwise
agreed to by both parties, Excel agrees it has dedicated right-of-way to the City
adequate for full-width lane construction, and any right-of-way required for turn
lanes to serve the Property at no cost to the City.
H. Tower Blvd. and Decel Lane: The parties agree Excel has constructed Tower Blvd. and
Decel Lane as a pre-requisite to Program Payments noted herein.
i. ROW Dedication: As a part of normal platting requirements, unless otherwise
agreed to by both parties, Excel agrees it has dedicated or caused to be dedicated
right-of-way to the City adequate for full-width lane construction, and any right-
of-way required for turn lanes to serve the Property at no cost to the City.
Page 7
I. Tower Blvd. Signal: The parties agree Excel has constructed Tower Blvd. Signal
improvements as a prerequisite to Program Payments noted herein.
J. Amenities: Excel agrees to construct and maintain the Amenities in accordance with the
zoning and Site Plan approved by the City as a prerequisite to Program Payments noted
herein.
i. Commencement of Construction: In accordance with Project Schedule, within six
weeks after the City approves the construction plans and issues a permit, but no
sooner than January 8, 2021, Excel will cause construction of Amenities to be
commenced.
ii. Project Schedule: Excel will maintain compliance with the project schedule
established with Zoning Case ZA20-0021 and described in Exhibit D.
K. Letter of Credit: Excel agrees to provide the City a letter of credit issued from a major
financial center bank with assets of at least $500 million dollars no later December 1,
2020, in a form acceptable to the City Attorney, in an amount that is 150% of the
estimated cost of the Amenities detailed in Exhibit C as assurance that the Amenities will
be constructed in accordance with the Site Plan, the Project Schedule in Exhibit D, and
that the Corner Amenity and Fountain will meet all the requirements of Section 4.E.,
including ongoing inspection and maintenance obligations. In the event a letter of credit
expires, Excel agrees to provide City additional security or letters of credit within five
business days of such expiration in an amount sufficient to satisfy its obligations under
this Section.
L. Right of Access. In the event Excel fails to complete the Amenities in accordance with
the Project Schedule or to maintain Corner Amenity and Fountain as described in Section
4.E, City will have the right to draw down on the letter of credit or other security and will
have the absolute right, but not the obligation, to enter the Property to complete
construction of the Amenities or perform inspection and maintenance of the Cor ner
Amenity and Fountain.
M. Public Art. Excel agrees to grant City an easement, the size and location of which will be
mutually agreed upon by the parties, on the form attached hereto as Exhibit E, for an area
generally in the location shown on the Site Plan. The parties agree to work together in
good faith in determining the exact size and location of the easement. The easement shall
allow the City to install, repair, and maintain public artwork in the location shown on the
Site Plan. Excel shall not be liable for repairs or replacement of any public artwork
located in the easement (including repairs related to vandalism), and shall not be required
to maintain the public artwork located in the easement.
N. Ad Valorem Taxes: Excel agrees to remain current on payment of ad valorem property
taxes for the term of this Agreement; provided, however, Excel retains the right to timely
and properly protest and contest any such ad valorem taxes and so long as Excel is timely
and properly protesting or contesting the same, it shall not constitute an event of default
under this agreement. If Excel becomes delinquent in the payment of ad valorem taxes
on Property owned by Excel, it shall be an event of default under this Agreement.
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O. Design: As a prerequisite to Program Payments noted herein, the Development shall
substantially conform to the Site Plan unless amended by the City and Excel during
subsequent Site Plan approvals.
P. Documentation: Excel shall submit to the City, as a condition of payment of any
incentive, reasonably detailed evidence of compliance with Section 4 herein. This shall
include detailed invoicing from contractors and payments made sufficient to identify the
costs directly related to this Section.
Q. Compliance: Excel shall comply with any and all remaining terms and provisions herein.
5. CITY’S ECONOMIC DEVELOPMENT PROGRAM INCENTIVES
Subject to Excel’s performance of its obligations as required by this Agreement, and subject to
the provisions of this section, to promote local economic development pursuant to the Program, the City
shall grant Excel the following economic development incentives:
A. Corner Amenity and Fountain: The City agrees that Excel, in consideration for
reconstruction of the Corner Amenity and Fountain, shall be granted an incentive towards
the cost of the Fountain as follows:
i. Cap One: The amount of this incentive shall be capped not to exceed fifty
percent (50%) of the actual Construction Cost for reconstruction of the Corner
Amenity and Fountain.
ii. Cap Two: This incentive shall not exceed five-hundred and sixteen thousand
dollars ($516,000).
iii. Program Payment: The lesser of Cap One or Cap Two noted for this incentive
shall be eligible for Program Payments as summarized in Section 5.F. herein.
B. Carroll Median and Drive-lane Improvements: The City agrees that Excel, in
consideration of constructing Carroll Median and Drive-lane Improvements, shall be
granted an incentive towards the cost of the Improvements as follows:
i. Cap One: The amount of this incentive shall be capped not to exceed One
Hundred percent (100%) of the actual Infrastructure Construction Costs of the
Carroll Median and Drive-lane Improvements.
ii. Cap Two: This incentive shall not exceed Two Hundred Thirty-Seven Thousand,
Five Hundred and Thirty-Eight dollars ($237,538).
iii. Program Payment: The lesser of Cap One or Cap Two noted for this incentive
shall be eligible for Program Payments as summarized in Section 5.F. herein.
C. Zena Rucker Road and Decel Lane Construction: The City agrees that Excel, in
consideration of constructing Zena Rucker Road and Decel Lane, shall be granted an
incentive towards the cost of this construction as follows:
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i. Cap One: The amount of this incentive shall be capped not to exceed sixty
percent (60%) of the actual Infrastructure Construction Costs of Zena Rucker
Road and Decel Lane.
ii. Cap Two: This incentive shall not exceed Forty-Four Thousand, and Ninety-
Seven dollars ($44,097).
iii. Program Payment: The lesser of Cap One or Cap Two noted for this incentive
shall be eligible for Program Payments as summarized in Section 5.F. herein.
D. Tower Blvd. and Decel Lane Construction: The City agrees that Excel, in consideration
of constructing Tower Blvd. and Decel Lane, shall be granted an incentive towards the
cost of the Improvements as follows:
i. Cap One: The amount of this incentive shall be capped not to exceed fifty
percent (50%) of the actual Infrastructure Construction Costs of Tower Blvd. and
Decel Lane.
ii. Cap Two: This incentive shall not exceed Two Hundred Sixty-Two Thousand,
One Hundred and Forty-Four dollars ($262,144).
iii. Program Payment: The lesser of Cap One or Cap Two noted for this incentive
shall be eligible for Program Payments as summarized in Section 5.F. herein.
E. Tower Blvd. Signal: The City agrees that Excel, in consideration of constructing Tower
Blvd. Signal on F.M. 1709, shall be granted an incentive towards the cost of the
Improvements as follows:
i. Cap One: Fifty percent (50%) of the actual Infrastructure Construction Costs of
Tower Blvd. Signal; or
ii. Cap Two: This incentive shall not exceed One Hundred Eighteen Thousand,
Three Hundred and Thirty-Nine dollars ($118,339)
iii. Program Payment: The lesser of Cap One or Cap Two noted for this incentive
shall be eligible for Program Payments as summarized in Section 5.F. herein.
F. Program Payment Summary: Program Payments shall include the following:
i. Corner Amenity and Fountain : As noted in Section 5.A herein.
ii. Carroll Median and Drive-Lane Improvements: As noted in Section 5.B herein.
iii. Zena Rucker Road and Decel Lane: As noted in Sections 5.C herein.
iv. Tower Blvd. and Decel Lane: As noted in Section 5.D herein.
v. Tower Blvd. Signal: As noted in Section 5.E. herein
G. Program Payments: The City shall utilize revenues generated within the Development as
identified below for annual Program Payments in accordance with and subject to the
following:
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i. Ad Valorem Taxes: The City shall utilize a portion of the ad valorem real and
business personal property taxes generated within the Development and collected
by the City to contribute to the Program Payment as described in Section 5.G
herein.
a. Land Excluded: This incentive does not include the Ad Valorem taxes
derived from the Land Value of the Property as determined by the
Tarrant Appraisal District, whether held in an AG exempt status or not.
(i.e. the tax revenues pooled for Program Payments shall be reduced by
this amount prior to payment by the City to Excel.) For the purposes of
this Agreement, this amount shall be Twenty-Two Thousand Five
Hundred Dollars ($22,500).
b. Protested Amounts Excluded: Program Payments shall not include any
amounts under protest. After resolution of the protest, the appropriate
incentive amounts shall be determined and included in the Program
Payments.
c. Cap: The annual incentive shall be capped not to exceed fifty percent
(50%) of the ad valorem real property taxes from the Property and fifty
percent (50%) of the ad valorem personal property taxes as received by
the City from businesses located on the Property.
ii. Sales and Use Taxes: The City shall utilize a portion of the 1% general fund
sales and use taxes (i.e., does not include Southlake Park Development
Corporation, Crime Control and Prevention District or any other economic
development sales and use taxes) collected within the Property by the City from
tenants occupying the Eligible Improvements on the Property to contribute to the
Program Payments as described in Section 5.G herein. These taxes must be
easily segregated and attributable to the location on the Property.
a. Cap: This incentive shall be capped not to exceed fifty percent (50%) of
the sales and use taxes collected annually
iii. Payment Schedule: Provided the Amenities have been installed and completed
by Excel and Excel is otherwise in full compliance with this Agreement, the
Program Payments will be paid to Excel on an annual basis, with the first
payment issued no later than thirty (30) days after Excel submits a Payment
Request, but in no event will payment be made by City earlier than six months
following Substantial Completion of the Amenities. Remaining Program
Payments shall be issued annually thereafter no later than thirty (30) days after
Excel submits a Payment Request, until all amounts owed under the Program
Payments have been made; provided, however, that Excel will receive no more
than five Program Payments under this Agreement.
iv. Program Payment Amounts: Subject to terms of Sections 5.G.i. – 5.G.iii of this
Agreement, the Program Payments will be made in the following amounts:
a. The first Program Payment will be an amount equal to those Ad Valorem
Taxes and Sales and Use Taxes received by City for fiscal year 2016.
Page 11
b. The second Program Payment will be an amount equal to those Ad
Valorem Taxes and Sales and Use Tax received by City for fiscal year
2017.
c. The third Program Payment will be an amount equal to those Ad
Valorem Taxes and Sales and Use Tax received by City for fiscal year
2018.
d. The fourth Program Payment will be an amount equal to those Ad
Valorem Taxes and Sales and Use Tax received by City for fiscal year
2019.
e. The fifth Program Payment will be an amount equal to those Ad Valorem
Taxes and Sales and Use Tax received by City for fiscal year 2020.
6. CONFLICT OF INTEREST
The Property is not owned or leased to any member of the Southlake City Council or any member
of the Southlake Planning and Zoning Commission. In addition, Excel agrees to complete a Conflict of
Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code.
7. DEFAULT AND TERMINATION
A. If either party should fail to comply with the terms of this Agreement, or if a bankruptcy
or other insolvency proceeding shall be filed by or against either party and such proceeding is not vacated
within 30 days, it shall be deemed a default and the party shall have 30 days after delivery of written
notice of such default from the other party to cure such default. If the noncompliance is not cured within
that period, the non-defaulting party may terminate this Agreement by written notice and shall have no
further obligation to the other party; provided that the City may grant Excel an extension to cure the
default if Excel demonstrates, to the reasonable satisfaction of the City Council that: the default cannot
be cured by the payment of monies and (2) cannot be reasonably cured within 30 days and (3) that Excel
is diligently pursuing cure.
B. In the event this Agreement is terminated by City pursuant to Section 7.A., Excel shall
within thirty (30) days of termination refund to City an amount equal to the amount of all Program
Payments that have been provided by City to Excel pursuant to Section 5.A. prior to the date of such
termination. The parties agree that City may draw down on the letter of credit to satisfy Excel’s
refunding obligations under this section.
8. FORCE MAJEURE
Either party may be excused from performance under this Agreement when its performance is
prevented as the result of Force Majeure as defined in Section 2. If a party suffers an event of Force
Majeure, it shall provide written notice of the event to the other party promptly after its occurrence.
Subject to this provision, such nonperformance shall not be deemed an event of default.
Following the occurrence of any event of Force Majeure, Excel shall have such additional time to
complete the Amenities as may be reasonably required if Excel is diligently and faithfully pursuing the
completion of the same.
Page 12
9. AUDIT
If necessary to determine whether the Construction Requirements in Section 4.E are met and if
requested by the City, an independent firm mutually agreeable to the City and Excel (the “Auditor”) shall
audit the construction associated with the Amenities, and shall determine whether Excel has met its
requirements in accordance with this Agreement. The conclusion of the Auditor shall be final, binding
and conclusive on the City and Excel and the City’s payments shall be adjusted in accordance therewith.
The City shall be responsible for the cost of the audit.
10. INDEMNIFICATION
EXCEL EXPRESSLY AGREES TO FULLY AND COMPLETELY DEFEND,
INDEMNIFY, AND HOLD HARMLESS THE CITY, AND ITS OFFICERS, AND EMPLOYEES,
AGAINST ANY AND ALL CLAIMS, LAWSUITS, LIABILITIES, JUDGMENTS, COSTS, AND
EXPENSES FOR PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR
OTHER HARM, DAMAGES OR LIABILITY FOR WHICH RECOVERY OF DAMAGES IS
SOUGHT, SUFFERED BY ANY PERSON OR PERSONS, THAT MAY ARISE OUT OF OR BE
OCCASIONED BY ANY NEGLIGENT, GROSSLY NEGLIGENT, WRONGFUL, OR
STRICTLY LIABLE ACT OR OMISSION OF EXCEL OR ITS AGENTS, EMPLOYEES, OR
CONTRACTORS, ARISING OUT OF THE PERFORMANCE OF THIS AGREEMENT. Nothing
in this paragraph may be construed as waiving any immunity available to the City under state law. This
provision is solely for the benefit of Excel and the City and is not intended to create or grant any rights,
contractual or otherwise, in or to any other Person. Excel’s obligations under this section will survive the
Term of this Agreement.
11. MISCELLANEOUS MATTERS
A. Section or Other Headings: Section or other headings contained in this Agreement are
for reference purposes only and shall not affect in any way the meaning or interpretation
of this Agreement.
B. Attorneys Fees: The prevailing party in the adjudication of any proceeding relating to
this Agreement shall be authorized to recover its reasonable and necessary attorney’s
fees.
C. Entire Agreement: This Agreement contains the entire agreement between the parties
with respect to the transactions contemplated herein.
D. Amendment: This Agreement may only be amended, altered, or revoked by written
instrument signed by the Excel and the City.
E. Successors and Assigns: This Agreement shall be binding on and inure to the benefit of
the parties, their respective successors and assigns. Excel may assign all or part of its
rights and obligations hereunder (a) to any Excel Affiliate or a new owner of the
Development effective upon written notice to the City, provided the assignee agrees in
writing to comply with each and every obligation of Excel in this Agreement including
constructing the Amenities to a design standard consistent with the Site Plan, or (b) to
any other Person with the prior written approval of the City, which approval shall not be
unreasonably withheld or delayed, so long as in the City’s sole discretion the Amenities
will be constructed to a design standard consistent with the Site Plan and the assignee is
financially able to perform this Agreement and experienced in high quality land
Page 13
development.
F. Notice: Any notice and/or statement required and permitted to be delivered shall be
deemed delivered by hand delivery, depositing same in the United States mail, certified
with return receipt requested, postage prepaid, addressed to the appropriate party at the
following addresses, or at such other addresses provided by the parties in writing:
Excel: Shopcore Properties
ATT: Legal Department
Two Liberty Place
50 S. 16th Street, Suite 3325
Philadelphia, PA 19102
City: City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Attention: City Manager
With a copy to: Taylor, Olson, Adkins, Sralla & Elam, L.L.P.
6000 Western Place, Suite 200
I-30 at Bryant-Irvin Road
Fort Worth, Texas 76107
Attention: Drew Larkin
G. Interpretation: Regardless of the actual drafter of this Agreement, this Agreement shall,
in the event of any dispute over its meaning or application, be interpreted fairly and
reasonably, and neither more strongly for or against any party.
H. Applicable Law and Venue: This Agreement is made, and shall be construed and
interpreted under the laws of the State of Texas and is fully performable in Tarrant
County, Texas, and venue of any dispute relating to this Agreement shall lie in Tarrant
County, Texas.
I. Counterparts: This Agreement may be executed in multiple counterparts, each of which
shall be considered an original, but all of which shall constitute one instrument.
J. Limitation on Liability: Excel agrees that City shall not be liable to Excel or any other
party for any special or consequential damages, direct or indirect, punitive damages,
interest, or cost of court or expenses related to litigation other than reasonable and
necessary attorney’s fees, as provided in Section 11.B. hereof for any act of default by
City under this Agreement.
K. Representations: Excel represents and warrants to the City that it has the requisite
authority to enter into this Agreement.
L. No Joint Venture: The parties agree that the terms hereof are not intended to and shall
not be deemed to create a partnership or joint venture among the parties. The City, its
elected officials, directors, employees and agents do not assume any re sponsibility to any
third party in connection with Excel’s construction or operation of the Project.
M. Conflicting Agreements: Where conflicts might arise between this Agreement and the
Developer’s Agreement or other agreements between the City and Excel, this Agreement
Page 14
shall prevail. Excel agrees to comply with the City’s normal development regulations
while developing the Property, except where those regulations conflict with the
provisions of this Agreement.
N. Revenue Sharing Agreement: The City designates this Agreement as a revenue sharing
agreement, thereby entitling the City to request Sales and Use Tax information from the
State Comptroller, pursuant to Section 321.3022 of the Texas Tax Code, as amended.
O. Source of Funds: All payments required to be made by the City hereunder shall be made
by the City from current revenues available to the City. If the City fails to timely make
any Program Payment, in addition to all other remedies, Excel may terminate this
Agreement
12. REMEDIES CUMULATIVE
The rights and remedies provided by this Agreement are cumulative and the use of any one right
or remedy by either party shall not preclude or waive its rights to use any or all other remedies . Said
rights and remedies are given in addition to any other rights the parties may have by law, statute,
ordinance or otherwise.
13. WAIVER
No waiver by a party in any event of default, or breach of any covenant, condition or stipulation
herein contained shall be treated as waiver of any subsequent default or breach of the same or any other
covenant, condition or stipulation hereof.
14. RIGHT TO OFFSET
City may, at its option, offset any amounts due and payable to Excel under this Agreement
against any debt (including taxes) lawfully due to City from Excel and which are delinquent under
applicable law or by agreement, regardless of whether the amount due arises pursuant to the terms of this
Agreement or otherwise and regardless of whether or not the debt due to City has been reduced to
judgment by a court, provided that if Excel is in good faith challenging the validity of any debt, in
accordance with applicable laws, the City may not offset unless and until such challenge is finally
resolved.
15. SEVERABILITY
In the event that any provision of this Agreement is illegal, invalid, or unenforceable under
present or future laws, then, and in that event, it is the intention of the parties hereto that the remainder of
this Agreement shall not be affected thereby, and it is also the intention of the parties to this Agreement
that in lieu of each clause or provision that is found to be illegal, invalid, or unenforceable, a provision
shall be added to this Agreement which is legal, valid and enforceable and is as similar in terms as
possible to the provision found to be illegal, invalid or unenforceable.
16. ROUGH PROPORTIONALITY
Subject to the City timely making all Program Payments contemplated by this Agreement, (a)
Excel agrees that all property dedicated to the City and all public facilities constructed pursuant to this
Agreement are reasonably necessary to serve the Project and are roughly proportional to the need
generated by the Development for such land and facilities; and (b) Excel acknowledges its right to seek a
variance to the dedication and/or construction requirements and that it has voluntarily chosen not to
Page 15
pursue such remedies and waives any claim for a taking of property, or any other constitutional or
statutory claim, that it may have under either the Texas or United States Constitutions or statutes.
17. UNDOCUMENTED WORKERS
Excel certifies that it does not and will not knowingly employ an undocumented worker in
accordance with Chapter 2264 of the Texas Government Code, as amended. If during the Term of this
Agreement, Excel is convicted of a violation under 8 U.S.C. § 1324a(f), Excel shall repay the amount of
the public subsidy provided under this Agreement plus interest, at the rate of the prime rate plus two
percent (2%) per annum, not later than the 120th day after the date the City notifies Excel of the violation.
18. EFFECTIVE DATE AND CONFLICT
A. For purposes of this Agreement, “Effective Date” means the date which (a) both parties
have executed this Agreement; and (b) the City Council of City has approved Zoning Case ZA20-0021.
Upon the Effective Date, the Original Agreement is hereby amended, restated and replaced in its entirety
with this Agreement.
B. In the event of a conflict between the terms of this Agreement and the ordinance
approving Zoning Case ZA20-0021, the terms of the ordinance will control, and should the parties
discover a conflict after approval and execution of this Agreement, the parties agree to work together in
good faith and promptly execute an amendment to this Agreement rectifying such conflict.
Page 16
IN WITNESS WHEREOF, the City and EXCEL SOUTHLAKE I LP, have executed this Agreement as
of the _____ day of __________, 2020.
THE CITY OF SOUTHLAKE
By: ____________________
Laura Hill, Mayor
ATTEST
____________________________
Amy Shelley, City Secretary
APPROVED AS TO FORM:
____________________________
City Attorney
EXCEL SOUTHLAKE I L.P.,
a Delaware limited partnership
By: Excel Southlake LLC,
a Delaware limited liability company
its sole general partner
By:
Name:
Title:
Page 17
EXHIBIT A
Description of Property
BEING ALL OF THE FINAL PLAT OF PARK VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, ACCORDING TO MAP OR PLAT THEREOF RECORDED IN COUNTY CLERK’S
FILE NO. D214243429, OF THE PLAT RECORDS OF TARRANT COUNTY, TEXAS.
Page 18
EXHIBIT B
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PARK VILLAGE
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October 5, 2020
ZA20-0021Park Village - Existing Conditions & Removal Items
Conceptual Design
Legend
- FOOD 30,630 SF.
- RETAIL 104,604 SF.
- AVAILABLE 49,109 SF.
- PARKING 795 SPACES
- EXISTING TOTAL LANDSCAPE AREA 214,155 SF.
- LANDSCAPE AREA TO BE REMOVED 6,815 SF.
• ALONG SOUTHLAKE BLVD. 4,120 SF.
• ON SITE 2,597 SF.
• FOUNTAIN PLAZA 98 SF.
• TREES TO BE RELOCATED 24 TREES
• TREES TO BE REMOVED 52 TREES
(FOR GEOTECHNICAL REASONS)
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EAST SOUTHLAKE BLVD.
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ZENA RUCKER RD.
October 5, 2020
ZA20-0021Park Village - Proposed Landscape Improvements
Conceptual Design
Legend
- FOOD 30,630 SF.
- RETAIL 104,604 SF.
- AVAILABLE 49,109 SF.
- PARKING EXISTING - 795
NET GAIN/LOSS 0
- EXISTING TOTAL LANDSCAPE AREA 214,155 SF.
• LANDSCAPE AREA TO BE REMOVED 6,815 SF.
- PROPOSED LANDSCAPE ADDITIONS 5,546 SF.
NET GAIN/LOSS LOSS OF 1,269 SF.
• PLANTER POTS 203 SF.
• TREES TO BE REMOVED 52
• NEW TREES ADDED 6
• TREES TO BE RELOCATED 24
• NET GAIN/LOSS LOSS - 22 TREES
T
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ZA20-0021Park Village - Fountain Plaza Enlargement
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STANDING SOLDIER
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DESCRIPTIONDATENO.
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LOT 1 BLOCK 1 & LOT 1 BLOCK 2
PARK VILLAGE
1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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GENERAL NOTES
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FILENAME: 5321-General Notes.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:22:53 PM
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GENERAL NOTES:1.THE CONTRACTOR SHALL MAINTAIN THE ROAD IN GOOD WORKING ORDER BYPERIODICALLY ADDING CRUSHED LIMESTONE TOAD BASE MATERIAL AND GRADING TOENSURE A SMOOTH, NON-RUTTED SURFACE. THE CONTRACTOR SHALL REPAIR THE ROADAS REQUESTED BY THE OWNER.2. THE CONTRACTOR SHALL COORDINATE ALL CONSTRUCTION ACTIVITIES WITH THEOWNER AND ADJUST CONSTRUCTION ACTIVITIES, DELIVERIES, STORAGE, ETC. TOACCOMMODATE THE OWNER'S NEEDS FOR USE OF THESE FACILITIES.3.THE CONSTRUCTION STAGING AREA IS LOCATED ___________. THE EXACT BOUNDARIESOF THE STAGING AREA WILL BE AGREED TO BY THE OWNER AND THE CONTRACTORPRIOR TO THE START OF CONSTRUCTION. THE CONTRACTOR SHALL SECURE THESTAGING AREA WITH A MINIMUM OF A 6' CHAIN LINK FENCE WITH LOCKABLE GATES.THE STAGING AREA SHALL BE MAINTAINED WITH A DRIVING SURFACE SUITABLE TOPREVENT EROSION.4.UPON COMPLETION OF THE CONSTRUCTION, THE STAGING AREA SHALL BE REMOVED.THE AREA DISTURBED SHALL BE REGRADED TO PROVIDE A SMOOTH CONTOUR. ALLGRAVEL, CRUSHED LIMESTONE, ETC. SHALL BE COMPLETELY REMOVED PRIOR TO FINISHGRADING.UTILITY NOTES:1.IN THE EVENT THAT EXISTING UTILITIES SUCH AS WATER, GAS, TELEPHONE, ELECTRIC, ETC.,MUST BE TAKEN OUT OF SERVICE TO FACILITATE CONSTRUCTION, THE CONTRACTORSHALL PROVIDE TEMPORARY UTILITIES TO THE SATISFACTION OF THE OWNER.2.THE CONTRACTOR SHALL USE EXTREME "CAUTION" WHEN WORKING IN AREASADJACENT TO GAS LINES, UNDERGROUND ELECTRIC CABLE, FIBER OPTIC CABLE ANDUNDERGROUND TELEPHONE CABLE.3.WHERE EXISTING UTILITIES OR SERVICE LINES ARE CUT, BROKEN OR DAMAGED, THECONTRACTOR SHALL REPLACE OR REPAIR THE UTILITIES OR SERVICE LINES WITH THESAME TYPE OF ORIGINAL MATERIAL AND CONSTRUCTION, OR BETTER, UNLESSOTHERWISE SHOWN OR NOTED ON THE PLANS. THE CONTRACTOR SHALL IMMEDIATELYNOTIFY THE ENGINEER OF ANY CONFLICTS IN GRADES AND ALIGNMENT.DEMOLITION PL
A
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1.THE CONTRACTOR IS RE
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MATERIAL TO 12" BELOW
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2.STATE LAW REQUIRES TH
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COMMENCEMENT OF A
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3.THE CONTRACTOR IS RE
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EXISTING UTILITIES.7.ALL EXISTING SEWERS, PI
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T
I
O
N
O
F
T
H
E
B
U
I
L
D
I
N
G
.
9.CONTINUOUS ACCESS S
H
A
L
L
B
E
M
A
I
N
T
A
I
N
E
D
F
O
R
T
H
E
S
U
R
R
O
U
N
D
I
N
G
P
R
O
P
E
R
T
I
E
S
A
T
ALL TIMES DURING DEM
O
L
I
T
I
O
N
O
F
T
H
E
E
X
I
S
T
I
N
G
F
A
C
I
L
I
T
I
E
S
.
10.CONTRACTOR MAY LIMI
T
S
A
W
C
U
T
A
N
D
P
A
V
E
M
E
N
T
R
E
M
O
V
A
L
T
O
O
N
L
Y
T
H
O
S
E
A
R
E
A
S
WHERE IT IS REQUIRED A
S
S
H
O
W
N
O
N
T
H
E
S
E
C
O
N
S
T
R
U
C
T
I
O
N
P
L
A
N
S
,
B
U
T
I
F
A
N
Y
DAMAGE IS INCURRED
O
N
A
N
Y
O
F
T
H
E
S
U
R
R
O
U
N
D
I
N
G
P
A
V
E
M
E
N
T
,
E
T
C
.
T
H
E
CONTRACTOR SHALL BE
R
E
S
P
O
N
S
I
B
L
E
F
O
R
I
T
S
R
E
M
O
V
A
L
A
N
D
R
E
P
A
I
R
.
11.ALL FENCES REMOVED T
O
F
A
C
I
L
I
T
A
T
E
C
O
N
S
T
R
U
C
T
I
O
N
S
H
A
L
L
B
E
R
E
P
L
A
C
E
D
A
T
T
H
E
EXISTING OR PROPOSED
L
O
C
A
T
I
O
N
A
S
D
I
R
E
C
T
E
D
B
Y
T
H
E
O
W
N
E
R
'
S
P
R
O
J
E
C
T
REPRESENTATIVE.12.AT SITES WHERE DEMOLIT
I
O
N
W
I
L
L
O
C
C
U
R
A
T
O
R
N
E
A
R
A
P
U
B
L
I
C
S
T
R
E
E
T
,
T
H
E
CONTRACTOR SHALL SC
H
E
D
U
L
E
C
O
N
S
T
R
U
C
T
I
O
N
A
C
T
I
V
I
T
I
E
S
A
S
S
O
O
N
A
S
P
O
S
S
I
B
L
E
S
O
THAT EDGES OF THE PAV
E
M
E
N
T
W
I
L
L
N
O
T
B
E
L
E
F
T
U
N
P
R
O
T
E
C
T
E
D
L
O
N
G
E
R
T
H
A
N
NECESSARY.13.IF WATER WELL(S) IS DISC
O
V
E
R
E
D
,
P
L
U
G
I
N
A
C
C
O
R
D
A
N
C
E
W
I
T
H
S
T
A
T
E
R
E
Q
U
I
R
E
M
E
N
T
S
.
14.CONTRACTOR TO VERIF
Y
P
R
E
S
E
N
C
E
O
F
H
A
Z
A
R
D
O
U
S
M
A
T
E
R
I
A
L
I
N
D
E
M
O
L
I
T
I
O
N
O
F
EXISTING STRUCTURES. A
N
Y
H
A
Z
A
R
D
O
U
S
M
A
T
E
R
I
A
L
T
O
B
E
R
E
M
O
V
E
D
I
N
A
C
C
O
R
D
A
N
C
E
WITH ALL NATIONAL AN
D
G
O
V
E
R
N
M
E
N
T
A
L
R
E
G
U
L
A
T
I
O
N
S
A
N
D
B
E
S
T
P
R
A
C
T
I
C
E
S
(
I
.
E
.
OSHA, ASTM, ETC.).15.REMOVE TREES: REMOVE
T
R
E
E
S
B
E
L
O
W
F
I
N
I
S
H
G
R
A
D
E
.
F
I
L
L
A
N
D
C
O
M
P
A
C
T
A
L
L
H
O
L
E
S
WITH APPROVED FILL M
A
T
E
R
I
A
L
T
O
F
L
U
S
H
W
I
T
H
S
U
R
R
O
U
N
D
I
N
G
G
R
A
D
E
S
.
R
E
P
A
I
R
A
N
Y
DAMAGED AREAS TO EX
I
S
T
I
N
G
(
P
R
I
O
R
T
O
D
E
M
O
L
I
T
I
O
N
)
O
R
B
E
T
T
E
R
C
O
N
D
I
T
I
O
N
S
.
16.REMOVE POST: REMOVE
E
X
I
S
T
I
N
G
P
O
S
T
,
I
N
C
L
U
D
I
N
G
F
O
O
T
I
N
G
S
,
A
T
T
A
C
H
M
E
N
T
S
,
HARDWARE AND OTHER
I
T
E
M
S
A
S
S
O
C
I
A
T
E
D
W
I
T
H
T
H
E
P
O
S
T
.
F
I
L
L
A
N
D
C
O
M
P
A
C
T
A
L
L
HOLES WITH APPROVED
F
I
L
L
M
A
T
E
R
I
A
L
T
O
F
L
U
S
H
W
I
T
H
S
U
R
R
O
U
N
D
I
N
G
G
R
A
D
E
S
.
R
E
P
A
I
R
ANY DAMAGED AREA T
O
E
X
I
S
T
I
N
G
(
P
R
I
O
R
T
O
D
E
M
O
L
I
T
I
O
N
)
O
R
B
E
T
T
E
R
C
O
N
D
I
T
I
O
N
S
.
17.COORDINATE ALL DEM
O
L
I
T
I
O
N
A
N
D
C
O
N
S
T
R
U
C
T
I
O
N
A
C
T
I
V
I
T
I
E
S
P
R
I
O
R
T
O
COMMENCEMENT WITH
C
I
T
Y
S
T
A
F
F
T
O
E
N
S
U
R
E
S
A
F
E
T
Y
O
F
P
A
T
R
O
N
S
.
18.CONTRACTOR SHALL DE
T
E
R
M
I
N
E
L
O
C
A
T
I
O
N
S
A
N
D
E
X
T
E
N
T
O
F
A
L
L
E
X
I
S
T
I
N
G
S
I
T
E
U
T
I
L
I
T
I
E
S
PRIOR TO COMMENCE
M
E
N
T
O
F
W
O
R
K
.
19.PROTECT IN PLACE ALL I
T
E
M
S
N
O
T
S
C
H
E
D
U
L
E
D
F
O
R
R
E
M
O
V
A
L
O
R
R
E
L
O
C
A
T
I
O
N
,
INCLUDING VEGETATIO
N
,
H
O
S
E
B
I
B
S
,
A
N
D
O
T
H
E
R
U
T
I
L
I
T
I
E
S
.
20.ALL SPECIFIED MATERIAL
T
O
B
E
R
E
M
O
V
E
D
A
N
D
D
I
S
P
O
S
E
D
O
F
O
F
F
S
I
T
E
.
21.CONTRACTOR SHALL ER
E
C
T
L
I
M
I
T
S
O
F
W
O
R
K
B
A
R
R
I
C
A
D
E
S
T
O
A
L
L
O
W
P
E
D
E
S
T
R
I
A
N
CIRCULATION TO CONTI
N
U
E
U
N
I
N
T
E
R
R
U
P
T
E
D
.
22.REFERENCE DETAIL _____
_
O
N
S
H
E
E
T
_
_
_
_
_
F
O
R
T
R
E
E
P
R
O
T
E
C
T
I
O
N
F
E
N
C
I
N
G
.
I
N
S
T
A
L
L
TREE PROTECTION FENCI
N
G
B
E
F
O
R
E
D
E
M
O
L
I
T
I
O
N
C
O
M
M
E
N
C
E
M
E
N
T
.
SITE PLAN NOTES:1.THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL CONSTRUCTION SURVEYING FORTHIS PROJECT.2.THE CONTRACTOR, AND THEIR AGENTS, SUBCONTRACTOR, ENGINEER, OR SURVEYORARE COMPLETELY RESPONSIBLE FOR THE VERIFICATION OF THE ACCURACY OF THEDIMENSION CONTROL FURNISHED HEREIN. THE OWNER AND HIS AGENTS ARE NOTRESPONSIBLE FOR THE ACCURACY OF THE COORDINATES FURNISHED. THECONTRACTOR IS REQUIRED TO VERIFY ALL THE COORDINATES FOR ACCURACY.3.COORDINATES PROVIDED INDICATE THE DESIGN INTENT OF THE LANDSCAPE ARCHITECT.THE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT OF ANY INCONSISTENCIESOR DISCREPANCIES FOUND DURING CONSTRUCTION. THE CONTRACTOR SHALL VERIFYALL COORDINATES DURING CONSTRUCTION LAYOUT PRIOR TO THE COMMENCEMENTOF CONSTRUCTION.4.THE CONTRACTOR SHALL REFER TO BUILDING PLANS FOR ACTUAL BUILDINGDIMENSIONS AND FOR DETAILED DIMENSIONING OF ENTRANCE FEATURES.5.WRITTEN DIMENSIONS AND COORDINATES SHALL GOVERN OVER SCALED DRAWINGS.6.ALL IMPROVEMENTS SHALL BE STAKED IN THE FIELD BY THE CONTRACTOR ANDAPPROVED BY THE OWNER PRIOR TO CONSTRUCTION.7.ALL CONSTRUCTION WILL CONFORM TO CITY OF SOUTHLAKE STANDARDS ANDSPECIFICATIONS.8.ALL DIMENSIONS SHOWN ARE TO FACE OF CURB, FACE OF WALL, OR FACE OFBUILDING UNLESS OTHERWISE NOTED.9.ALL NORTHING AND EASTING COORDINATE POINTS ARE TO BE THE CENTERPOINT,CORNER INTERSECTION, CENTER OF POLE, FENCE POST OR SIGN AND ALONG THEDESIGNATED CENTERLINES UNLESS OTHERWISE NOTED, REFER TO SHEET ______ FORCURVE DATA & COORDINATES.10.THE CONTRACTOR SHALL COORDINATE INSTALLATION OF ALL SIGNS, PAVEMENTMARKINGS AND OTHER TRAFFIC CONTROL DEVICES WITH OTHER CONTRACTORS ONSITE.11.LAYOUT AND GRADING FOR THE IMPROVEMENTS SHALL OCCUR AS DIRECTED BY THELANDSCAPE ARCHITECT WITH THE FOLLOWING GUIDELINES:·ALL WALKS SHALL HAVE A MAXIMUM CROSS SLOPE OF 2% (1:48) IN THE DIRECTION OFTHE DOWNHILL SIDE.·THE LONGITUDINAL SLOPE OF THE WALKS SHALL BE NO GREATER THAN 5% (1:20)UNLESS OTHERWISE NOTED.·ALL GRADES SHALL BE FINISHED TO A SMOOTH, FLOWING CONTOUR, MAINTAININGEXISTING FLOW PATTERNS UNLESS DIRECTED OTHERWISE.12.FIRE LANE REQUIREMENTS TO BE PER CITY OF SOUTHLAKE STANDARDS. PAINT COLORSMAY VARY AND SHALL BE COORDINATED WITH LANDSCAPE ARCHITECT ANDAPPROVED BY FIRE MARSHAL PRIOR TO INSTALLATION.13.THE CONTRACTOR SHALL VERIFY ALL BUILDING SETBACK LINES, EASEMENT LINES, ANDVISIBILITY LINES IN THE FIELD PRIOR TO CONSTRUCTION.14.TREE TRUNK LOCATIONS SHOWN ARE APPROXIMATE. IF LOCATIONS CONFLICT WITH ANYPROPOSED IMPROVEMENT, CONTRACTOR SHALL CONTACT LANDSCAPE ARCHITECTFOR DIRECTION PRIOR TO ANY CONSTRUCTION.
T
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LOT 1 BLOCK 1 & LOT 1 BLOCK 2
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1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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FILENAME: 5321-Ex Conditions Plan.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:23:06 PM
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REVISIONS
DESCRIPTIONDATENO.
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LOT 1 BLOCK 1 & LOT 1 BLOCK 2
PARK VILLAGE
1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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LAYOUT PLAN AREA A
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FILENAME: 5321-Layout Plan.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:23:10 PM
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DESCRIPTIONDATENO.
5
3
2
1
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C
T
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B
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R
1
2
,
2
0
2
0
LOT 1 BLOCK 1 & LOT 1 BLOCK 2
PARK VILLAGE
1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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FILENAME: 5321-Site Details.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:23:37 PM
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REVISIONS
DESCRIPTIONDATENO.
5
3
2
1
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2
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2
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2
0
LOT 1 BLOCK 1 & LOT 1 BLOCK 2
PARK VILLAGE
1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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#
2
2
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PLANTING NOTES & SCHEDULE
J
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FILENAME: 5321-Planting Plan.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:24:14 PM
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1.ALL PLANTED AREAS SHALL BE WATERED WITH AN UNDERGROUND IRRIGATION SYSTEM. THE IRRIGATION SYSTEM SHALL BEAUTOMATICALLY CONTROLLED WITH A FULLY PROGRAMMABLE ET BASED CONTROLLER WITH RAIN AND FREEZE SENSORS. THEIRRIGATION SYSTEM, AND INSTALLATION SHALL MEET ALL OF THE APPROPRIATE REQUIREMENTS OF THE LOCAL MUNICIPALITY.2.ISOLATED PLANT MATERIAL TO RECEIVE DRIP TUBING IN A RING PATTERN AROUND THE ROOT BALL. WHERE POSSIBLE,ELIMINATE DRIP TUBING FROM LARGE AREAS VOID OF PLANT MATERIAL.3.SOIL MIX FOR ALL PLANTING AREAS SHALL BE MANUFACTURED SOIL, CONSISTING OF MANUFACTURER'S BASIC TOPSOIL,BLENDED IN A MANUFACTURING FACILITY WITH SAND, STABILIZED ORGANIC SOIL AMENDMENTS, AND OTHER MATERIALS TOPRODUCE VIABLE PLANTING SOIL. MANUFACTURED SOIL SHOULD ACHIEVE PH OF 5 TO 7.5 AND MINIMUM OF 4 PERCENTORGANIC-MATTER CONTENT, FRIABLE, AND WITH SUFFICIENT STRUCTURE TO GIVE GOOD TILL AND AERATION.4.AMEND MANUFACTURER'S BASIC SOIL WITH SULFUR (1-1/2 POUNDS PER CUBIC YARD), AND COMMERCIAL FERTILIZER (1/2POUND PER CUBIC YARD).5.IN TREE AND SHRUB PLANTINGS, APPLY AMENDED SOIL TO MINIMUM DEPTH OF 12 INCHES. FOR TURF AREAS, TILL 2" OFAMENDED MANUFACTURER'S SOIL MIX INTO EXISTING SUBGRADE.A)CONTRACTOR SHALL PREPARE AND FURNISH PROPER SUBGRADE ELEVATIONS FOR USE BY THE LANDSCAPECONTRACTOR.B)ALL TOPSOIL SHALL BE FREE OF STONES, ROOTS, CLODS, CONCRETE, BASE, CALICHE, CONSTRUCTION DEBRIS, AND ANYOTHER FOREIGN MATERIAL NOT BENEFICIAL FOR PLANT GROWTH5.ALL TREES AND SHRUB AREAS TO BE MULCHED TO A DEPTH OF 4 INCHES WITH SHREDDED TEXAS NATIVE MULCH. MAINTAIN A1FT CLEAR AREA FROM THE BASE OF THE TREE FREE OF MULCH TO ALLOW OXYGEN EXCHANGE.6.LAY SOD WITHIN 24 HOURS OF HARVESTING. DO NOT LAY SOD IF DORMANT OR IF GROUND IS FROZEN OR MUDDY.7.LAY SOD TO FORM A SOLID MASS WITH TIGHTLY FITTED JOINTS. BUTT ENDS AND SIDES OF SOD; DO NOT STRETCH OR OVERLAP.STAGGER SOD STRIPS OR PADS TO OFFSET JOINTS IN ADJACENT COURSES. AVOID DAMAGE TO SOIL OR SOD DURINGINSTALLATION. TAMP AND ROLL LIGHTLY TO ENSURE CONTACT WITH SOIL, ELIMINATE AIR POCKETS, AND FORM A SMOOTHSURFACE. WORK SIFTED SOIL OR FINE SAND INTO CRACKS BETWEEN PIECES OF SOD; REMOVE EXCESS TO AVOIDSMOTHERING SOD AND ADJACENT GRASS.A)LAY SOD ACROSS SLOPES EXCEEDING 1:3.B)ANCHOR SOD ON SLOPES EXCEEDING 1:6 WITH WOOD PEGS OR STEEL STAPLES SPACED AS RECOMMENDED BY SODMANUFACTURER BUT NOT LESS THAN TWO ANCHORS PER SOD STRIP TO PREVENT SLIPPAGE.8.SATURATE SOD WITH FINE WATER SPRAY WITHIN TWO HOURS OF PLANTING. DURING FIRST WEEK AFTER PLANTING, WATERDAILY OR MORE FREQUENTLY AS NECESSARY TO MAINTAIN MOIST SOIL TO A MINIMUM DEPTH OF 1-1/2 INCHES BELOW SOD.9.GENERAL: MAINTAIN AND ESTABLISH TURF BY WATERING, FERTILIZING, WEEDING, MOWING, TRIMMING, REPLANTING, ANDPERFORMING OTHER OPERATIONS AS REQUIRED TO ESTABLISH HEALTHY, VIABLE TURF. ROLL, REGRADE, AND REPLANT BAREOR ERODED AREAS AND REMULCH TO PRODUCE A UNIFORMLY SMOOTH TURF. PROVIDE MATERIALS AND INSTALLATION THESAME AS THOSE USED IN THE ORIGINAL INSTALLATION. MAINTENANCE PERIOD FOR TURF AREAS ONLY IS 60 DAYS PASTSUBSTANTIAL COMPLETION.10.MOW TURF AS SOON AS TOP GROWTH IS TALL ENOUGH TO CUT. REPEAT MOWING TO MAINTAIN SPECIFIED HEIGHT WITHOUTCUTTING MORE THAN ONE-THIRD OF GRASS HEIGHT. REMOVE NO MORE THAN ONE-THIRD OF GRASS-LEAF GROWTH ININITIAL OR SUBSEQUENT MOWINGS.11.TURF INSTALLATIONS SHALL MEET THE FOLLOWING CRITERIA AS DETERMINED BY LANDSCAPE ARCHITECT:A)SATISFACTORY SODDED TURF: AT END OF MAINTENANCE PERIOD, A HEALTHY, WELL-ROOTED, EVEN-COLORED, VIABLETURF HAS BEEN ESTABLISHED, FREE OF WEEDS, OPEN JOINTS, BARE AREAS, AND SURFACE IRREGULARITIES.B)SATISFACTORY SEEDED TURF: AT END OF MAINTENANCE PERIOD, A HEALTHY, UNIFORM, CLOSE STAND OF GRASS HASBEEN ESTABLISHED, FREE OF WEEDS AND SURFACE IRREGULARITIES, WITH COVERAGE EXCEEDING 90% OVER ANY 10 SQ.FT. AND BARE SPOTS NOT EXCEEDING 5 BY 5 INCHES.12.USE SPECIFIED MATERIALS TO REESTABLISH NON-COMPLIANT TURF WITH REQUIREMENTS, AND PROVIDE MAINTENANCE UNTILTURF IS SATISFACTORY.13.SPECIAL WARRANTY: INSTALLER AGREES TO REPAIR OR REPLACE PLANTINGS AND ACCESSORIES THAT FAIL IN MATERIALS,WORKMANSHIP, OR GROWTH WITHIN SPECIFIED WARRANTY PERIOD.A)FAILURES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:A)A)DEATH AND UNSATISFACTORY GROWTH, EXCEPT FOR DEFECTS RESULTING FROM ABUSE, LACK OF ADEQUATEMAINTENANCE, OR NEGLECTED BY OWNER.A)B)STRUCTURAL FAILURES INCLUDING PLANTINGS FALLING OR BLOWING OVER.B)WARRANTY PERIODS: FROM DATE OF SUBSTANTIAL COMPLETION.B)A)TREES, SHRUBS, VINES, AND ORNAMENTAL GRASSES: 12 MONTHS.B)B)GROUNDCOVERS, BIENNIALS, PERENNIALS, AND OTHER PLANTS: 12 MONTHS.14.LANDSCAPE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT OF ANY QUESTIONS REGARDING APPLICATION OFPROPOSED PLANT MATERIAL PRIOR TO INSTALLATION - ESPECIALLY QUESTIONS THAT MAY AFFECT OR ALTER THE WARRANTYOF SAID MATERIAL.15.STAKE OR GUY TREES ONLY IF THEY ARE NOT ABLE TO STAND VERTICAL ON THEIR OWN.16.REMOVE ALL STONES AND DEBRIS LARGER THAN 1 INCH IN ANY DIMENSION ON THE SURFACE IN AREAS WHERE TURF ISAPPLIED.17.QUANTITIES ON PLANS TO BE VERIFIED BY LANDSCAPE CONTRACTOR. CONTRACTOR IS RESPONSIBLE FOR INSTALLING ALLPLANT MATERIAL ON PLANS.18.ALL FINAL SHAPING AND RAKING OF THE TOPSOIL/FINISH GRADES SHALL BE REVIEWED BY OWNER OR LANDSCAPEARCHITECT PRIOR TO APPLICATION OF PLANT MATERIAL. BERMS, IF REQUIRED SHALL BE INSTALLED IN 12 INCH LAYERS/LIFTSAND COMPACTED. EXCESSIVE SLOPES ON BERMS WHICH MAY CAUSE MAINTENANCE PROBLEMS SHALL BE REVIEWED BY THELANDSCAPE ARCHITECT.19.VERIFY EXISTENCE OF UNDERGROUND UTILITIES PRIOR TO EXCAVATION FOR SITE WORK AND PLANTING.20.CONTRACTOR SHALL TAKE ALL NECESSARY STEPS TO PROTECT EXISTING UTILITIES AT ALL TIMES.21.INSTALL IRRIGATION SYSTEM PRIOR TO APPLICATION OF TOPSOIL OR PLANTING SOIL MIX.22.ANY EXISTING SITE IMPROVEMENT OR UTILITY REMOVED, DAMAGED, OR UNDERCUT BY THE CONTRACTOR'S OPERATIONSSHALL BE REPAIRED OR REPLACED AS DIRECTED BY THE CONTRACTING OFFICER'S REPRESENTATIVE AND APPROVED BY THERESPECTIVE UTILITY AT THE CONTRACTOR'S EXPENSE.23.CONTRACTOR SHALL BE RESPONSIBLE FOR RESTORING TO ITS ORIGINAL OR BETTER CONDITION ANY DAMAGES DONE TOEXISTING FENCES, CONCRETE ISLANDS, STREET PAVING, CURBS, SHRUBS, TREES, DRIVEWAYS, ETC., SCHEDULE TO REMAIN (NOSEPARATE PAY ITEM).24.TREES WHICH ARE DAMAGED OR LOST DUE TO THE CONTRACTOR'S NEGLIGENCE DURING CONSTRUCTION SHALL BEMITIGATED AND REPLACED AT CONTRACTOR'S EXPENSE.25.TREES MUST BE MAINTAINED IN GOOD HEALTH THROUGHOUT THE CONSTRUCTION PROCESS. MAINTENANCE MAY INCLUDE,BUT IS NOT LIMITED TO: WATERING THE ROOT PROTECTION ZONE, WASHING FOLIAGE, FERTILIZATION, PRUNING, ADDITIONALMULCH APPLICATIONS, AND OTHER MAINTENANCE AS NEEDED ON THE PROJECT.26.ALL DISTURBED AREAS WITHIN LIMITS OF CONSTRUCTION SHALL BE HYDROMULCHED AS DESCRIBED ON PLANS.27.ROOTS SHALL BE CUT WITH A ROCK SAW OR BY HAND, NOT BY AN EXCAVATOR OR OTHER ROAD CONSTRUCTIONEQUIPMENT.28.METAL EDGER: COL-MET COMMERCIAL GRADE STEEL EDGING 18" THICK. INSTALL PER MANUFACTURERS RECOMMENDATIONS.LANDSCAPE NOTES:
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LOCATION/LENGTH OFBASE LINE SITE CHART - BUFFERYARDSNORTH -936.51'EAST -959.70'SOUTH-819.06'WEST-949.63'REQUIRED/PROVIDEDREQUIREDPROVIDEDREQUIREDPROVIDEDREQUIREDPROVIDEDREQUIREDPROVIDED REQUIRED/PROVIDED REQUIRED/PROVIDED CANOPYTREESA
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PARK VILLAGE
1065 E. SOUTHLAKE BOULEVARD
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
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GRADING AND DRAINAGE PLAN - 2
FILENAME: 5321-Drainage Plan.dwgPLOTTED BY: Chance LeBlancPLOTTED ON: Monday, October 12, 2020PLOTTED AT: 4:24:23 PM
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Page 19
Exhibit C
The Amenities
[PENDING FROM EXCEL – WILL BE PROVIDED PRIOR TO COUNCIL CONSIDERATION ON 11/17/2020]
Page 20
Exhibit D
Project Schedule
Compliance with the following project schedule shall be required:
• Within two business days after November 17, 2020, the property owner shall submit
construction plans for the Amenities to the City for review and approval. Construction plans
must include the new landscaping, hardscaping, and fountain improvements that are described
in the October 20, 2020 staff report.
• Within 20 days after November 17, 2020, the property owner shall obtain bids for the
construction of the Amenities.
• Within 40 days after November 17, 2020 (but not before the City approves the construction
plans and issues a permit), the property owner shall enter into a construction contract for the
construction of the Amenities.
• Within six weeks after the City approves the construction plans and issues a permit, but no
sooner than January 8, 2021, the property owner will cause construction of the Amenities to be
commenced.
• Within 20 weeks after the Amenities construction is commenced, but not later than May 31,
2021, construction shall be completed and the property owner shall request a final inspection
from the city.
Page 21
Exhibit E
Public Art Easement
PUBLIC ART EASEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT §
THAT, Excel Southlake I LP, a Delaware limited partnership, hereinafter collectively
called “Grantor”, for and in consideration of the sum of Ten Dollars ($10.00) and other good and
valuable consideration paid by the City of Southlake, Texas, hereinafter called “Grantee,” the
receipt and sufficiency of which is hereby acknowledged by Grantor, does hereby GRANT,
BARGAIN, SELL, GIVE, TRANSFER AND CONVEY unto said Grantee, a non-exclusive
easement upon, in, on, over, under and across that property situated in the City of Southlake,
Tarrant County, Texas, described in Exhibit A attached hereto and incorporated herein for all
purposes (the “Easement Property”), for the Easement Purpose (as hereinafter defined), together
with all and singular the rights and appurtenances thereto in any way belonging (collectively, t he
“Easement”).
The Easement may be used for the purpose of constructing, installing, improving,
inspecting, repairing, maintaining, reconstructing, replacing, relocating and removing public
artwork (the “Easement Purpose”). Grantee, its officers, officials, employees, agents,
representatives, contractors, subcontractors, licensees, successors and assigns shall at all times
have the right and privilege to access the Easement Property for the Easement Purpose. This
Easement shall terminate: (i) upon mutual agreement between Grantor and Grantee; or (ii) when
the Easement ceases to be used for the Easement Purpose for a period of at least one year. Upon
termination of this Easement, Grantee will file a Release of Easement in the Tarrant County Real
Property Records.
Grantee has, together with the Easement and for the consideration set forth herein, the
right of ingress and egress upon, over and across as much of Grantor’s adjacent lands as may be
reasonably necessary to carry out the Easement Purpose; the right to prevent possible
interference with the operation and viewing of the public artwork and to remove possible
interference and hazards thereto; and the right to prevent the construction or placement within
the Easement Property of any building, structure or other obstruction or encroachment which
may interfere with the operation or viewing of the public artwork.
Grantor agrees, for the consideration set forth herein, not to construct or place within the
Easement Property, any buildings, structures, or other improvements of any nature whatsoever,
or any shrubs, trees or other growth of any kind, or otherwise unreasonably interfere with the
Easement. Grantee shall have the right to remove, and keep removed, all or parts of any building,
structure, or other improvement, or any shrub, tree, or other growth, of any character that is
located within the Easement Property which, in the reasonable judgment of Grantee, may
endanger or in any way interfere with the public artwork or the exercise of Grantee’s rights
hereunder.
Page 22
TO HAVE AND TO HOLD the above described Easement, together with all and singular
the rights and appurtenances thereto in anywise belonging unto the said Grantee, its successors
and assigns forever and said Grantor does hereby bind itself, its successors and assigns, to
WARRANT and FOREVER DEFEND, all and singular the said Easement unto the said Grant ee,
its successors and assigns, against every person whomsoever lawfully claiming, or to claim the
same, or any part thereof, by, through or under Grantor, but not otherwise.
Grantee will at all times after doing any work in connection with the construction,
operation, maintenance or repair of the public artwork, restore the surface of the Easement
Property and any adjacent lands as close to the condition in which it was found before such work
was undertaken as is reasonably practicable.
IN WITNESS WHEREOF, the Grantor has executed this instrument this _____ day
of _________________, 2020.
GRANTOR:
By: _______________________________
Name: ____________________________
Title: ______________________________
ACKNOWLEDGEMENT
STATE OF TEXAS §
§
COUNTY OF TARRANT §
Before me, the undersigned authority, appeared ______________________, who after
being by me duly sworn, acknowledged that he/she executed the above document for the
purposes and consideration stated therein, and in the capacity st ated therein, with full authority to
so act.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ___ day of ____________,
2020.
___________________________________
Notary Public in and for the State of Texas
My Commission Expires: