2020-11-17 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 17, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Custom Ink
4. Recognition for outgoing Councilmember Shahid Shafi
5. Recognition for outgoing Councilmember Chris Archer
6. Administer the Oaths of Office for City Council Places 1 and 6. Reception
immediately following Item 7.
7. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subiect matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 2 of 8
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of the economic development
incentive program — Project No. 2014-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Annual Leaf Recycling Program
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 20, 2020 regular City Council meeting.
B. Approve Resolution No. 20-052, appointing Mayor Pro Tem and Deputy
Mayor Pro Tem.
C. Approve an economic development agreement between the City of
Southlake and VariSpace Southlake LLC.
D. Approve Ordinance No. 1235A, 1st Reading, Approving and adopting the
revised Annual Budget for Fiscal Year 2021.
E. Approve Resolution No. 20-051, authorizing the creation of the Southlake
Business Relief Grant Program under Texas Local Government Code 380.
F. Approve final concept and contract with artist Seth Vandable in an amount
not to exceed $100,000 for public art to be installed at the Bob Jones Park.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 3 of 8
G. Approve Ordinance No.1237, 1st reading, abandoning a portion of a
drainage easement on Lot 4, Block 1, Kirkwood Hollow Phase I[, an addition
to the City of Southlake, Tarrant County, Texas, being located at 512 Round
Hollow Lane. (If approved, the public hearing will be held at the December
1, 2020 City Council meeting.)
H. Approve Ordinance No. 1238, 1st reading, abandoning a portion of a water
easement on Lot 20R, Block 1, H. Granberry No 581 Addition, an addition
to the City of Southlake, Tarrant County, Texas, being located at 191 W.
Southlake Blvd. (If approved, the public hearing will be held at the
December 1, 2020 City Council meeting.)
Approve an annual purchase agreement with Regent Services (Southlake
Leasing) for janitorial services for all City facilities through an Interlocal
Agreement (ILA) with the City of Grapevine in an amount not to exceed
$325,000.
J. Authorize expenditures with Regent Services (Southlake Leasing) for
electrostatic disinfectant services related to COVID-19 emergency in an
amount not to exceed $292,000.
K. Approval an Interlocal Agreement (ILA) with the City of Colleyville for shared
costs in the replacement of the off -system bridge at South White Chapel
Boulevard and Pleasant Run Road.
L. ZA20-0053, Plat Showing for 1151 E. Dove Road on property described as
Tract 5A1, F. Throop Survey Abstract No. 1511, City of Southlake, Tarrant
County, Texas, and located at 1151 E. Dove Road, Southlake, Texas. SPIN
Neighborhood #3.
M. SV20-0015, Sign Variance for Sushi Dojo located at 3105 E. Southlake
Blvd., Suite 140, Southlake, Texas.
N. SV20-0017, Sign Variance for Retina Center of Texas located at 305
Morrison Park Drive, Southlake, Texas.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 4 of 8
A. Ordinance No. 480-643D, (ZA20-0021), 2nd Reading, Zoning Change and
Site Plan for Park Village on property described as Lot 1, Block 1 and Lot
1, Block 2 , Park Village, an addition to the City of Southlake, Tarrant
County, Texas, and located at 1035 E. Southlake Blvd. and 300 S. Carroll
Ave., Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan District.
Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood
#9. PUBLIC HEARING
B. Consider approval of second amended and restated economic
development agreement between the City of Southlake and Excel
Southlake I LP.
C. Ordinance No. 480-273B, (ZA20-0041), 2nd Reading, Zoning Change and
Site Plan for 751/771 E. Southlake Blvd. on property described as Lot 9,
O.W. Knight No. 899 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 751 and 771 E. Southlake Blvd., Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District. Proposed
Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #9. PUBLIC
HEARING
D. Ordinance 480-772, (ZA20-0048), 2nd Reading, Zoning Change and Site
Plan for Lot 15, Lake Wood Acres (Landmark Office) on property described
as Lot 15, Phase 1, Lake Wood Acres Addition, City of Southlake, Tarrant
County, Texas and located at 750 N. Carroll Avenue, Southlake, Texas.
Current Zoning: "0-1" Office District. Proposed Zoning: "S -P-1" Detailed
Site Plan District. SPIN Neighborhood # 7. PUBLIC HEARING
E. Ordinance No. 480-773 (ZA20-0049), 2nd Reading, Zoning Change and
Development Plan for The Conservation on property described as Lot 10,
Block 2, Harbor Oaks Subdivision, an addition to the City of Southlake,
Tarrant County, Texas, and Tract 5, Rees D. Price Survey, Abstract No.
1207, Southlake, Texas and located at 2970 Burney Lane and 3185
Southlake Park Dr., Southlake, Texas. Current Zoning: "AG" Agricultural
District and "SF -1A" Single -Family Residential District. Proposed Zoning:
"R -PUD" Residential Planned Unit Development District. SPIN
Neighborhood #2. PUBLIC HEARING
F. Resolution No. 20-044, (ZA20-0051), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 6, Block 7, Carillon
Phase 4C, City of Southlake, Tarrant County, Texas and located at 821
Lake Carillon Lane, Southlake, Texas. Current Zoning: "EZC" Employment
Center District. SPIN Neighborhood #3. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 5 of 8
G. Resolution No. 20-050, (ZA20-0055), Specific Use Permit for a Temporary
Construction and/or Sales Facility on property described as Lot 4, Block 1,
Saddleback Ridge Estates, City of Southlake, Denton County, Texas and
located at 4308 Saddleback Lane, Southlake, Texas. Current Zoning: "SF -
1A" Single Family Residential District. SPIN Neighborhood #1. PUBLIC
HEARING
H. Ordinance No. 1233, 2nd Reading, Adopting the 2021 Standards of Care for
the recreation programs for elementary school age children operated by the
Community Services Department. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-740, (ZA18-006), 1st Reading, Zoning Change and
Concept/Site Plan for Creekside Point (formerly known as Southwest
Meadows) on property described As Lot 1 R1 R2, Block 1, Sabre Group
Campus Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 1901 W. Kirkwood Blvd., Southlake, Texas. Current
Zoning: "NR -PUD" Non -Residential Planned Unit Development District.
Proposed Zoning: "S -P-2" Generalized Site Plan District. Spin
Neighborhood #1.
B. Ordinance No. 480-774, (ZA20-0045), 1st Reading, Zoning Change and
Concept Plan for Lots 25 and 26, O.W. Knight No. 899 Addition on property
described as Tract 6C, Obediah W. Knight Survey, Abstract No. 899,
Southlake, Tarrant County, Texas and Tract 1A5B, J.W. Hale Survey,
Abstract No. 803, Southlake, Tarrant County, Texas, and located at 1000
Breeze Way, Southlake, Texas. Current Zoning: "AG" Agricultural District.
Proposed Zoning: "SF -20A" Single Family Residential District. SPIN
Neighborhood #9.
8. Resolutions:
A. Resolution No. 20-048, appointing a member to fill a vacancy on the
Community Enhancement and Development Corporation.
9. Other items for consideration:
A. ZA20-0050, Plat Revision for Lot 2R1, R.P. Estes Subdivision on property
described as Lot 2C1, R.P. Estes Subdivision, being a portion of Lot 2, R.
P. Estes Subdivision, Tarrant County, Texas, and located at 2350 Crawford
Ct., Southlake, Tarrant County, Texas. Current Zoning: "AG" Agricultural
District. SPIN Neighborhood #5.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 6 of 8
B. SV20-0016, Sign Variance for Epicenter Dance Revolution located at 2911
E. SH 114, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the abtgvp Agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Strevith*t;J. exas, on Friday, November 13, 2020, by 5:00 p.m.,
pursuant to the Tevi§'rft*bpde, Chapter 551.
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City cretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
8. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02 -18 -00203 -CV (Tex. App. 2020)
9. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
Section 551.072: Deliberation regarding real property_ The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 17, 2020
Page 8 of 8
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork