2016-02-09 IM CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, FEBRUARY 9, 2016
LOCATION: Southlake Town Hall, 4th Floor, TH4A
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Terri Messing,
Tamara McMillan, Devika Seth and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Merlene Ingraham
STAFF PRESENT: Deputy Director Candice Edmondson and Assistant to the Director
Cassie Tucker
PUBLIC FORUM: Stanley Walter
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Bartlett at 6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JANUARY 8, 2016 SOUTHLAKE
ARTS COUNCIL MEETING
A correction was made to the minutes of the January 8, 2016 meeting.
APPROVED
A motion was made to approve the minutes of January 8, 2016 meeting with the
correction.
Motion: McMillan
Second: Trager
Ayes: Bartlett, Cook, Messing, McMillan, Murray, Seth, Trager
Nays: None
Abstain: None
Vote: 7-0
Motion Carried
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
4.
Minutes of the February 9, 2016 Southlake Arts Council Meeting
Page 2 of 4
3. CONSIDER
3A. RECOMMENDATION ON PUBLIC ART MATCHING FUNDS POLICY
Assistant to the Director Cassie Tucker presented the proposed Public Art
Matching Funds Policy and responded to questions. Deputy Director Candice
Edmondson was also available to answer questions. The proposed Public Art
Matching Funds Policy will provide a process for considering requests by
petitioning individuals, organizations and businesses for Public Art Matching
Funds projects. Eligible projects include public art at private developments and
public art to be installed on public property.
APPROVED
A motion was made to approve the Public Art Matching Funds Policy.
Motion: Cook
Second: Trager
Ayes: Bartlett, Cook, Messing, McMillan, Murray, Seth, Trager
Nays: None
Abstain: None
Vote: 7-0
Motion Carried
3B. RECOMMENDATION ON FINALIST FROM CALL TO ARTISTS FOR PUBLIC
ART TO BE INSTALLED AT FRANK EDGAR CORNISH, IV PARK
Assistant to the Director Cassie Tucker presented this item. The Arts Council
reviewed the 16 submittals received from the December 2015 Call to Artists for
Phase I of the Public Sculpture Program for an art piece for Frank Edgar Cornish,
IV Park.
The Arts Council agreed the submittals did not present kinetic style art pieces
they envision for the park location. The consensus was to close the Call to Artists
and to investigate artists specifically for kinetic pieces at the next meeting. Arts
Council members were asked to forward suggestions for artists' websites to staff.
APPROVED
A motion was made, having reviewed the submittals of the Call to Artists, to close
the Call to Artists without selecting a finalist and move forward with seeking the
commission of an artist for a kinetic piece.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Messing, McMillan, Murray, Seth, Trager
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence • Teamwork
Minutes of the February 9, 2016 Southlake Arts Council Meeting
Page 3 of 4
Nays: None
Abstain: None
Vote: 7-0
Motion Carried
Public Forum was considered next on the agenda. See comments under Item 5.
4. DISCUSSION
4A. STROKES OF ART IN THE SQUARE RECEPTION & EXHIBIT
Southlake Arts Council discussed assignments and finalized plans for the
reception to be held February 21, 2016 and the exhibit February 19 — April 22,
2016.
4B. DEBUT...ART AT THE MARQ WRAP UP
The Arts Council recapped the event held January 23, 2016 at The Marq
Southlake.
4C. APEX FILM DAY (MAY 7, 2016)
Plans for the Apex Film Day to be held May 7, 2016 were discussed.
4D. SOUTHLAKE CONSTELLATION DEDICATION / UNVEILING
Staff updated the Arts Council on plans for the dedication and unveiling of
Kathleen Caricoff's art piece, "Southlake Constellation" prior to the Arts Council's
meeting on March 22.
4E. MARCH 22, 2016 MEETING LOCATION CHANGE (THE MARQ)
The Arts Council agreed to move their March meeting location to The Marq
Southlake to coincide with the unveiling and dedication of the "Southlake
Constellation" sculpture prior to the meeting.
5. PUBLIC FORUM
Stanley Walter, Southlake resident, spoke regarding a possible project for art
matching funds. If City Council approves the proposed Public Art Matching Funds
Policy and allocates funds in the FY2017 budget for arts matching funds projects,
matching funds art projects may be potentially funded after October 1, 2017.
City of Southlake Values:
Integrity• Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the February 9, 2016 Southlake Arts Council Meeting
Page 4 of 4
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:18 p.m.
Motion: Trager
Second: Cook
Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth, Trager
Nays: None
Abstain: None
Vote: 7-0
Attest:
•
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lie Bartle ??)---
tt, ChairV-(-'- 'Cassie Tucker, Assistant to Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability• Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4th Floor, TH4A
Tuesday, Feb 9, 2015 @ 6:00pm
1 Leslie Bartlett, Chair, Place 1
Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Devika Seth, Place 5
k U • Miriam Murray, Vice Chair, Place 6
4' Tamara McMillan, Place 7
;4 Kelly Trager, Alternate 1
Candice Edmondson (staff liaison)
Cassie Tucker (staff liaison)
Guests: h (769(