Item 4AREGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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REGULAR CITY COUNCIL MEETING MINUTES ________OCTOBER 6, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Pro Tem Shawn McCaksill, Deputy Mayor Pro Tem
John Huffman, and Councilmembers Chad Patton, Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Mayor Laura Hill
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Deputy Director of Public Relations Pilar Schank, Assistant Police Chief
Ashleigh Casey, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey Black,
Director of Economic Development and Tourism Daniel Cortez, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
Assistant City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Pro Tem Shawn McCaskill at 5:31pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Pro Tem Shawn McCaskill led the
pledges of allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT – TASTEFULLY YOURS
Director of Economic Development and Tourism Daniel Cortez introduced a video
showcasing Tastefully Yours, a local Southlake business.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Pro Tem Shawn McCaskill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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Regular Session was called to order by Mayor Pro Tem Shawn McCaskill Hill at 5:42pm.
2A. EXECUTIVE SESSION
Mayor Pro Tem Shawn McCaskill announced the City Council would go into Executive
Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code,
Section 551.071 consultation with city attorney; Section 551.072 deliberation regarding
real property; Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:42pm. Executive Session
began at 6:00pm and concluded at 7:03pm.
Mayor Hill was present for the remainder of the meeting.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:03pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. CITY OF SOUTHLAKE “TREEMENDOUS” SCAVENGER HUNT
City Manager Shana Yelverton introduced Senior Director of Planning and Development
Services Ken Baker to discuss the “Treemendous” Scavenger Hunt.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE SEPTEMBER 15, 2020 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE AMENDMENT TO ILA FOR COMBINED PUBLIC SAFETY
DISPATCHING AND JAIL SERVICES FOR THE CITIES OF KELLER,
SOUTHLAKE, AND COLLEYVILLE.
4C. APPROVE AMENDMENT TO ILA FOR COMBINED ANIMAL CONTROL AND
ANIMAL SHELTER SERVICES FOR THE CITIES OF KELLER, SOUTHLAKE,
AND COLLEYVILLE.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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4D. AUTHORIZE EXPENDITURES WITH WEATHERPROOFING SERVICES FOR
PROVIDING PREVENTATIVE AND CORRECTIVE MAINTENANCE ON ALL
CITY FACILITIES AS NEEDED, IN AN AMOUNT NOT TO EXCEED $250,000.
4E. AUTHORIZE EXPENDITURES WITH DAVIDSON RECONSTRUCTION, INC.
FOR VARIOUS PROJECTS IN CITY FACILITIES IN AN AMOUNT NOT TO
EXCEED $125,000.
4F. APPROVE THE RENEWAL OF A PROFESSIONAL CONSULTANT
AGREEMENT WITH JERRY HODGE AND ASSOCIATES FOR PROJECT
MANAGEMENT SERVICES FOR THE SH 114 IMPROVEMENTS PROJECT IN
AN AMOUNT NOT TO EXCEED $120,000.
4G. AUTHORIZE ANNUAL FUEL PURCHASES FROM US VENTURE INC FOR
CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$333,711.
4H. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN AN AMOUNT NOT TO EXCEED $191,000.
4I. APPROVE PURCHASE OF REPLACEMENT TRACTOR FROM HOLT TEXAS
LTD, IN AN AMOUNT NOT TO EXCEED $50,000.
4J. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM CALDWELL
COUNTRY CHEVROLET IN AN AMOUNT NOT TO EXCEED $70,000.
4K. APPROVAL OF ORDINANCE NO. 1236, 1ST READING, APPOINTING SARA
JANE DEL CARMEN AS AN ASSOCIATE JUDGE.
4L. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO
EXCEED $168,000.
4M. AUTHORIZE ANNUAL LANDLINE AND WIRELESS TELECOM/INTERNET
FROM ONESOURCE, VERIZON WIRELESS, AND FRONTIER, AS WELL AS
CABLE FROM SPECTRUM IN AN AMOUNT NOT TO EXCEED $300,000.
4N. APPROVE THE PURCHASE OF NEW COMPUTER WORKSTATIONS IN AN
AMOUNT NOT TO EXCEED $225,000.
4O. APPROVE THE PROPOSAL FROM FORD AUDIO-VIDEO SYSTEMS, LLC
DESIGNED TO ADDRESS AUDIO-VIDEO ISSUES AT TOWN HALL IN THE
EXECUTIVE CONFERENCE ROOM AND 3RD FLOOR TRAINING ROOMS IN
AN AMOUNT NOT TO EXCEED $180,000.
4P. APPROVE THE PROPOSAL FROM FORD AUDIO-VIDEO SYSTEMS, LLC
DESIGNED TO OVERHAUL AND EXPAND THE CAMERA COVERAGE WITHIN
TOWN SQUARE IN AN AMOUNT NOT TO EXCEED $700,000.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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4Q. APPROVE THE PROPOSAL FROM PRESIDIO DESIGNED TO PURCHASE,
INSTALL, AND CONFIGURE RUBRIK IN AN AMOUNT NOT TO EXCEED
$200,000.
4R. APPROVE RESOLUTION NO. 20-041, APPROVING A NEGOTIATED
SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE AND
ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE 2020 RATE
REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE
UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE
ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT.
4S. APPROVE RESOLUTION 20-042 RATIFYING NEW AND EXISTING
TEMPORARY REGULATIONS AND ACTIVITIES FOR SOUTHLAKE
BUSINESSES DURING THE COVID-19 EMERGENCY UNTIL JANUARY 5,
2021, AND AUTHORIZING THE CITY MANAGER TO EXTEND, IMPLEMENT
AND ENACT THESE OR OTHER SIMILAR REGULATIONS OR ACTIVITIES
BEYOND JANUARY 5, 2021.
4T. REMAND BACK TO THE PLANNING AND ZONING COMMISSION:
ORDINANCE NO. 480-740 ( ZA18-006), 1ST READING, ZONING CHANGE AND
CONCEPT/SITE PLAN FOR SOUTHWEST MEADOWS (TO BE KNOWN AS
CREEKSIDE POINT) ON PROPERTY DESCRIBED AS LOT 1 R1 R2, BLOCK 1,
SABRE GROUP CAMPUS ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1901 W.
KIRKWOOD BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: " NR -PUD"
NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED
ZONING: " S -P- 2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD # 1. (THIS ITEM WAS APPROVED TO BE TABLED
INDEFINITELY AT THE JANUARY 15, 2019 CITY COUNCIL MEETING. THE
APPLICANT HAS REQUESTED THAT THE ITEM BE REMANDED BACK TO
THE PLANNING AND ZONING COMMISSION FOR RECONSIDERATION.
NOTIFICATION OF A PUBLIC HEARING WILL BE GIVEN IN ACCORDANCE
WITH SECTION 46 OF THE ZONING ORDINANCE NO. 480, AS AMENDED.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4T, as written.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman
Approved: 6-0
Absent: Archer
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:13pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:13pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 20-034, (ZA20-0044), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 5, BLOCK 3, VERSAILLES ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1111 FONTAINE DRIVE, SOUTHLAKE,
TEXAS. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 7:22pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:22pm.
Motion was made to approve Item 6A, Resolution No. 20-034, (ZA20-0044), Specific Use
Permit for a Residential Solar Energy System on property described as Lot 5, Block 3,
Versailles Addition, City of Southlake, Tarrant County, Texas and located at 1111
Fontaine Drive, subject to the Staff Report dated September 29, 2020, and Specific Use
Permit Review Summary No. 2, dated September 17, 2020.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman
Approved: 6-0
Absent: Archer
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-771, (ZA20-0040), 1ST READING, ZONING CHANGE
AND SITE/CONCEPT PLAN FOR GMI, ON PROPERTY DESCRIBED AS
TRACT 11E, THOMAS EASTER SURVEY ABSTRACT NO. 474, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2450
CROOKED LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURAL DISTRICT. REQUESTED ZONING: “S-P-2” GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8.
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APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Although not a public hearing, Mayor Hill opened a public hearing at 7:55pm.
Mihir Varia, 2449 Crooked Lane, spoke in opposition to this request
There being no one else wishing to speak, Mayor Hill closed the public hearing at 7:56pm.
Motion was made to approve Item 7A, Ordinance No. 480-771, (ZA20-0040), 1st
Reading, Zoning Change and Site/Concept Plan for GMI, on property described as Tract
11E, Thomas Easter Survey Abstract No. 474, City of Southlake, Tarrant County, Texas,
and located at 2450 Crooked Lane, subject to the Staff Report dated September 29, 2020,
and Site Plan Review Summary No. 4, dated September 29, 2020, and noting the
following:
- Driveway Ordinance No. 634 requires that driveways maintain a minimum 250’
spacing between driveway entrances. Driveway spacing between driveways will
be reduced to a minimum of 193’ along Nolen Drive.
- Driveway Ordinance No. 634 requires that driveways maintain a minimum 200’
spacing between driveways and intersections. Driveway spacing between
intersections will be reduced to a minimum of 145’ spacing along Nolen Drive from
Crooked Lane.
- Driveway Ordinance No. 634 requires a minimum driveway stacking of 100’.
Stacking for the Driveway to Nolan Dr. will be reduced to 59.7’.
- Per Planning and Zoning Commission recommendation, landscaping will be
increased along the southern side of the property.
- Adoption of the Planning and Zoning Commission recommendations as to
permitted uses included in the applicant’s proposed regulations.
- Including a 20-foot buffer along Crooked Lane.
- Applicant’s agreement to the reduction of (4) parking spaces, per this evening’s
presentation.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman
Approved: 6-0
Absent: Archer
8. RESOLUTIONS:
8A. RESOLUTION NO. 20-043, APPOINTING MEMBERS TO VARIOUS POSITIONS
ON THE COMMUNITY ENGAGEMENT COMMITTEE, COMMUNITY
ENHANCEMENT DEVELOPMENT CORPORATION, CRIME CONTROL &
PREVENTION DISTRICT, LIBRARY BOARD, METROPORT TEEN COURT,
SENIOR ADVISORY COMMISSION, AND SOUTHLAKE ARTS COUNCIL.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 6, 2020
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Mayor Hill presented Item 8A and answered questions from Council.
Motion was made to appoint the following members to various positions on boards,
commissions and committees.
COMMUNITY ENGAGEMENT COMMITTEE
Name Place Term Expiring
Vandana Tanneru Place 2 October 2022
Vamsi Alla Place 4 October 2022
Roja Kasarla Place 5 October 2022
Shayne Forsyth Place 6 October 2022
Muhammad Iqbal Place 7 October 2022
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
Name Place Term Expiring
Martin Schelling Director 2 September 2022
Jennifer Kolb Director 4 September 2022
Craig Sturtevant Director 5 September 2022
CRIME CONTROL AND PREVENTION DISTRICT BOARD
Name Place Term Expiring
Kara Carreras Clubb Place 4 September 2022
Jay Demas Place 5 September 2022
David Barnes Place 6 September 2022
William Meddings Place 7 September 2022
LIBRARY BOARD
Name Place Term Expiring
Lori Burr Place 1 October 2022
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William Doby Place 2 October 2022
Katherine Bennett Place 3 October 2022
Lauren Darr Place 4 October 2022
Tracy Eaton Place 5 October 2022
Rebecca Petty Place 6 October 2022
Janet Theaker Place 7 October 2022
METROPORT TEEN COURT
Name Place Term Expiring
Ronell Smith Southlake Council Rep. October 2022
Uma Devireddy Southlake Rep. October 2022
SENIOR ADVISORY COMMISSION
Name Place Term Expiring
MaryLee Alford Place 2 October 2022
Kathryn Orler Place 3 October 2022
Julie Walter Place 4 October 2022
Esther Spickler Place 5 October 2022
Bernadette MacDermott Place 7 October 2022
Victoria Clyde Alternate 1 October 2022
Jayne Winfrey Alternate 2 October 2022
SOUTHLAKE ARTS COUNCIL
Name Place Term Expiring
Deanna Kienast Place 1 October 2022
Mimi Tran Place 2 October 2022
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Terri Messing Place 4 October 2022
Nadia Hassan Alternate 1 October 2022
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman
Approved: 6-0
Absent: Archer
9. OTHER ITEMS FOR CONSIDERATION:
9A. VARIANCE TO THE LIGHTING ORDINANCE NO. 693-C, RELATED TO THE
REPLACEMENT OF THE EXISTING TENNIS COURT LIGHTS LOCATED AT
CARROLL SENIOR HIGH SCHOOL, 1501 W. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS. SPIN NEIGHBORHOOD #10.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, ZA20-0038, Variance to the Lighting Ordinance
No. 693-C, related to the replacement of the existing tennis court lights located at Carroll
Senior High School, 1501 W. Southlake Blvd., subject to the Staff Report dated
September 29, 2020, and granting the following:
- Variance to Lighting Ordinance No. 693-C to allow the replacement of the existing
tennis court lights located at Carroll Senior High School. Specifically allowing the
following variances:
- Type of lighting – Allow LED w/ Color Temp. of up to 5700 Kelvin
- Light Intensity up to 69 ft candles
And noting:
- Approval of the lighting plan presented this evening.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman
Approved: 6-0
Absent: Archer
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:06pm.
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*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 20TH DAY OF OCTOBER 2020.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary