Item 4M Memo
Item 4M
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M E M O R A N D U M
(October 20, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Award the contract for the Town Hall HVAC Upgrade
Replacement to Infinity Contractors International, Ltd. in an
amount not to exceed $2,075,000.
Action
Requested: Award the contract for the Town Hall HVAC Upgrade Replacement
to Infinity Contractors International, Ltd. in an amount not to exceed
$2,075,000.
Background
Information: In the FY 2021 adopted budget, City Council allocated funds to
complete the Town Hall HVAC upgrade replacement. The Town Hall
HVAC equipment is the original from the building’s inspection and
has been in service for over 20 years. With several costly mechanical
failures due to age and deterioration of equipment, the dependability
is questionable and is expected to have future increases in repairs
and maintenance costs, therefore it is recommended for
replacement. The upgrade replacement project includes removal
and replacement of the existing cooling tower system and package
water-cooled A/C units in Town Hall, as well as a UV lighting
disinfection system, located in the unit discharge airstream, to
eliminate odors, bacteria, viruses, and microbials. This project’s
execution follows a 2015 Feasibility Evaluation, in which City staff
selected the air-cooled chilled water system as the best option. The
anticipated start date of this project is November 2020 and is
expected to last four months.
Solicitation of bids for this project began on August 30, 2020 and
sealed bids were received and opened on September 29, 2020. The
4 bids received for this project are shown in below bid tabulation:
Bidder Bid Amount
Infinity Contractors International, Ltd. $ 1,793,184.00
Century Mechanical Contractors, Inc. $ 2,048,000.00
TDR Contractors, Inc. $ 2,070,000.00
Decker Mechanical $ 2,123,677.00
Item 4M
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City staff and the design consultant, Romine, Romine, & Burgess Inc.
reviewed and scored the submitted bids based on the best value
criteria described in the project manual. The evaluation criteria for
this bid are Proposed Contract Price, Qualifications and Experience,
and the Vendor’s Past Relationship with the City. The evaluation of
materials and references provided led to the recommendation of
Infinity Contractors International, Ltd. for this project.
The bid from Infinity Contractors International, Ltd. came in at
$1,793,184 for anticipated work; staff is requesting authorization for
a total of $2,075,000, which includes a $281,816 contingency, for
replacement expenses that may arise due to unforeseen obstacles.
Financial
Considerations: Tarrant County reimburses the City for 25% of preventative and
corrective maintenance expenses related to Town Hall. Funding for
the Town Hall HVAC Upgrade Replacement project is budgeted in
the FY 2021 Facility Maintenance Fund and the TIF Operating Fund
Budgets. The agreement is within the project budget.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Infrastructure. It specifically relates to the City’s Corporate
Objectives, B6: Optimize Use Of Technology and F2: Invest to
Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Bid Tabulation
Staff
Recommendation: Award the contract for the Town Hall HVAC Upgrade Replacement
to Infinity Contractors International, Ltd. in an amount not to exceed
$2,075,000.
Staff Contact: Rob Cohen, Director of Public Works
Hunter Harris, Project Manager
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