Item 4J MemoItem 4J
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M E M O R A N D U M
(October 20, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter
Inc. in an amount of $123,395.
Action
Requested: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter Inc.
in an amount of $123,395.
Background
Information: Since FY 2016, the City of Southlake Public Works Department has
been working on upgrading all the water metering equipment
throughout the City. The Water Smart Program equips all water
meters with equipment that transmits daily readings back to a
central database via the cellular network.
BEACON Eye on Water is a capability-based software that
improves a customer experience and while providing Public Works
with the ability to monitor water operations. The central database
stores utility customer’s water consumption readings, which are
used to accurately bill customers every month. Eye on Water also
allows customers to set up accounts to monitor their water usage
and make necessary adjustments to conserve water and save
money. Through Eye on Water, it provides near real-time data of
water consumption broken down into monthly, daily, and hourly
consumption. This type of information can help the customer
identify potential leaks, if irregular water consumption is found, and
offers historical water consumption data. For staff, this software tool
allows to monitor and investigate leaks, identify backflows and
hardware issues, and ensure cellular radio communication is
maintained. To date, 33% of utility accounts are using the Eye on
Water app.
The City has approximately 12,500 cellular endpoints for residential
domestic and irrigation meters, and compound commercial meters
utilize 2 endpoints per meter. The City is responsible for paying the
monthly cellular service on all endpoints that are used to transmit
meter reading data from the field.
Item 4J
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Financial
Considerations: Public Works staff worked with Badger Meter to obtain a low
service unit rate if the annual fee is paid as a lump sum payment.
Under the proposed agreement, the monthly service rate per unit is
$0.81 or $121,500/year for 12,500 cellular endpoints.
Staff is requesting City Council authorization of up to $123,395
budgeted amount. In recent fiscal years, the City has installed the
following additional cellular endpoints:
• FY 2017, 484 endpoints
• FY 2018, 124 endpoints
• FY 2019, 137 endpoints
• FY 2020, 466 endpoints
In FY2020, the increase in endpoints replacement was due to the
cellular network failing for approximately 1,200 endpoints. Badger
Meter has decommissioned these endpoints and ceased billing until
proper corrections and updates were made to the cellular netwo rk.
The City continues to work with Badger Meter to replace the
remaining 734 endpoints affected by this outage. Funding for the
BEACON Cellular Service is via the Utility Fund.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City’s Corporate Objectives, B2:
Collaborate With Select Partners to Implement Service Solutions,
and F2: Invest to Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the purchase agreement.
Staff
Recommendation: Approve an annual purchase agreement for BEACON Cellular
Service for the City’s Water Smart Program with Badger Meter Inc.
in an amount of $123,395.
Supporting
Documents: Attachment A: Badger Meter Quotation No. 3187504
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Operations Manager
4545 W Brown Deer Road Milwaukee WI 53223
PO Box 245036 Milwaukee WI 53224-9536
Phone: 800-876-3837 Fax: 888-371-5982
Created Date 10-05-2020
To
CITY OF SOUTHLAKE
ACCOUNTS PAYABLE1400 MAIN ST STE 440
SOUTHLAKE
Texas 76092
Customer ID 00002499
Effective Dates 10-05-2020 - 10-05-2021
Salesperson
Proposal Subject
Shipping Terms / INCO Terms
Payment Terms
007723
Proposal_3187504_10-05-2020
PREPAY/NO CHARGE
FCA FACTORY
NET 30 DAYS
Line #
Description
Qty
Unit Net Price
USD
Line Totals
USD
1
BMI Part No.: 68886-104
Description:
ORION CELLULAR LTE SERV UNIT
1 0.810 0.81
2
BMI Part No.: 68886-101
Description:
ORION CELLULAR 1XRTT SERV UNIT
1
0.810
0.81
Subtotal - USD
1.62
Total Price - USD
1.62
Notes and Assumptions
NOTE- PRICING IS VALID FOR UNITS 75,001 OR GREATER WITH A SINGLE PURCHASE
ORDER SUBMITTED
If applicable, sales tax and freight, if included on the proposal, is an estimate and will be recalculated based on rates and tax status in
effect at the time of invoicing.
To aid in processing your order, please include the Quote number on the PO that is submitted for this proposal.
Badger Meter provides certification files to help manage meter and endpoint inventory and to maintain meter accuracy data. The
standard method of delivery for this format is via electronic mail. Any deviations from our standard format, or any custom file formats,
will be considered on a time and material basis.
Due to continuous improvements and redesign of Badger Meter products and technology solutions, Badger Meter reserves the right to
provide our newest product solutions as an alternative to the proposed products provided they are in conformance with the
requirements of the specifications and do not exceed the prices quoted.
If you would like to place an order, please contact us at Utilityorders2@badgermeter.com or by calling 1-800-876-3837.
Domestic Quotation
Quotation No. 3187504
Thank you for your business!
This quotation is an offer made subject to the terms & conditions found on our website: www.badgermeter.com/Company/Legal/Sales-Terms.aspx
Quoted prices are firm for acceptance, via an order, within the effective dates provided, shipping within 60 calendar days past the expiration of this quotation.
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