Item 4F- MemoCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
October 12, 2020
TO: Shana K. Yelverton, City Manager
FROM: Ken Baker, Senior Director of Planning and Development Services
SUBJECT: Approve renewal of contract with Crowley Sports Officials for
sports officiating and scorekeeping services in the amount not
to exceed $200,940
_______________________________________________________________
Action Requested: City Council approval of a renewal contract with Crowley
Sports Officials for sports officiating and scorekeeping
services in the amount not to exceed $200,940.
Background
Information: The City’s current contract with Crowley Sports Officials to
provide sports officiating and scorekeeping services for
basketball, volleyball, flag football and softball expires
November 7, 2020. The current contract includes a provision
to renew the contract for up to four (4) one-year renewal
terms. If approved, this would be the third of the four eligible
renewals. The current contract also includes a provision to
allow a request for a 2% increase at this renewal.
The City has worked with Crowley Sports for the past
eighteen (18) years and staff is satisfied with their ability to
provide sports officiating services.
The contract calls for Crowley Sports to provide two officials
per game for basketball, volleyball, flag football and adult
softball; one official for 3-on-3 basketball; two scorekeepers
per game for basketball and volleyball; and an assigner’s fee
per game for all sports.
Crowley Sports Officials is required to provide proof to the
City that all officials and scorekeepers assigned to City
programs have successfully passed a background check
prior to being scheduled to Southlake games.
Financial
Considerations: The FY 2021 budget contains funding for contract services
for athletics and recreation programs based on FY 2020
4F-1
Shana Yelverton, City Manager
City Council Meeting Date – October 20, 2020
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
participation. The City’s cost for these programs are offset by
the revenues received from program participant fees.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the core service area to Collaborate with
select partners to implement service solutions.
Citizen Input/
Board Review: City Council consideration October 20, 2020
Legal Review: The contract is a standard form of agreement previously
reviewed by the City Attorney.
Alternatives: Alternatives may include the following:
City Council approval as presented
City Council approval with input as desired
City Council decision not to approve the contract
Supporting
Documents: Supporting documents include the following:
Copy of Contract Award Letter & Proposal
Staff
Recommendation: City Council approval of the renewal contract for sports
officiating and scorekeeping services with Crowley Sports
Officials, in the amount not to exceed $200,940, for a twelve
month period ending November 7, 2021.
4F-2