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Item 4F- MemoCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M October 12, 2020 TO: Shana K. Yelverton, City Manager FROM: Ken Baker, Senior Director of Planning and Development Services SUBJECT: Approve renewal of contract with Crowley Sports Officials for sports officiating and scorekeeping services in the amount not to exceed $200,940 _______________________________________________________________ Action Requested: City Council approval of a renewal contract with Crowley Sports Officials for sports officiating and scorekeeping services in the amount not to exceed $200,940. Background Information: The City’s current contract with Crowley Sports Officials to provide sports officiating and scorekeeping services for basketball, volleyball, flag football and softball expires November 7, 2020. The current contract includes a provision to renew the contract for up to four (4) one-year renewal terms. If approved, this would be the third of the four eligible renewals. The current contract also includes a provision to allow a request for a 2% increase at this renewal. The City has worked with Crowley Sports for the past eighteen (18) years and staff is satisfied with their ability to provide sports officiating services. The contract calls for Crowley Sports to provide two officials per game for basketball, volleyball, flag football and adult softball; one official for 3-on-3 basketball; two scorekeepers per game for basketball and volleyball; and an assigner’s fee per game for all sports. Crowley Sports Officials is required to provide proof to the City that all officials and scorekeepers assigned to City programs have successfully passed a background check prior to being scheduled to Southlake games. Financial Considerations: The FY 2021 budget contains funding for contract services for athletics and recreation programs based on FY 2020 4F-1 Shana Yelverton, City Manager City Council Meeting Date – October 20, 2020 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork participation. The City’s cost for these programs are offset by the revenues received from program participant fees. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Performance Management and Service Delivery and meets the core service area to Collaborate with select partners to implement service solutions. Citizen Input/ Board Review: City Council consideration October 20, 2020 Legal Review: The contract is a standard form of agreement previously reviewed by the City Attorney. Alternatives: Alternatives may include the following:  City Council approval as presented  City Council approval with input as desired  City Council decision not to approve the contract Supporting Documents: Supporting documents include the following:  Copy of Contract Award Letter & Proposal Staff Recommendation: City Council approval of the renewal contract for sports officiating and scorekeeping services with Crowley Sports Officials, in the amount not to exceed $200,940, for a twelve month period ending November 7, 2021. 4F-2