2020-10-06 CC agendaci,r or
lug TEXAS
SOUTHLAK.-E
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 6, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Tastefully Yours
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
2. Section 551.072: Deliberation regarding real property.
a. Deliberate the purchase, exchange, lease or value of real property
on approximately 4 -acres located along the southeast corner of
Lonesome Dove Road and Foxfire Lane.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 2 of 7
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of the economic development
incentive program — Project No. 2014-01.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. City of Southlake "Treemendous" Scavenger Hunt
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 15, 2020 regular City Council
meeting.
B. Approve amendment to ILA for Combined Public Safety Dispatching and
Jail Services for the Cities of Keller, Southlake, and Colleyville.
C. Approve amendment to ILA for Combined Animal Control and Animal
Shelter Services for the Cities of Keller, Southlake, and Colleyville.
D. Authorize expenditures with Weatherproofing Services for providing
preventative and corrective maintenance on all City facilities as needed, in
an amount not to exceed $250,000.
E. Authorize expenditures with Davidson Reconstruction, Inc. for various
projects in City facilities in an amount not to exceed $125,000.
F. Approve the renewal of a professional consultant agreement with Jerry
Hodge and Associates for project management services for the SH 114
Improvements Project in an amount not to exceed $120,000.
G. Authorize Annual Fuel Purchases from US Venture Inc for City Vehicles and
Equipment in an amount not to exceed $333,711.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 3 of 7
H. Approve purchase of replacement vehicles from Silsbee Ford in an amount
not to exceed $191,000.
Approve purchase of replacement tractor from Holt Texas LTD, in an
amount not to exceed $50,000.
J. Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in an amount not to exceed $70,000.
K. Approval of Ordinance No. 1236, 1St Reading, appointing Sara Jane del
Carmen as an associate Judge.
L. Approve Toshiba copier service expenses in an amount not to exceed
$168,000.
M. Authorize annual landline and wireless telecom/internet from OneSource,
Verizon Wireless, and Frontier, as well as cable from Spectrum in an
amount not to exceed $300,000.
N. Approve the purchase of new computer workstations in an amount not to
exceed $225,000.
O. Approve the proposal from Ford Audio -Video Systems, LLC designed to
address audio -video issues at Town Hall in the executive conference room
and 3rd floor training rooms in an amount not to exceed $180,000.
P. Approve the proposal from Ford Audio -Video Systems, LLC designed to
overhaul and expand the camera coverage within Town Square in an
amount not to exceed $700,000.
Q. Approve the proposal from Presidio designed to purchase, install, and
configure Rubrik in an amount not to exceed $200,000.
R. Approve Resolution No. 20-041, Approving a negotiated settlement
between The Atmos Cities Steering Committee and Atmos Energy Corp.,
Mid -Tex Division regarding the 2020 Rate Review Mechanism Filing;
declaring existing rates to be unreasonable; adopting tariffs that reflect rate
adjustments consistent with the negotiated settlement.
S. Approve Resolution 20-042 ratifying new and existing temporary
regulations and activities for Southlake businesses during the COVID-19
emergency until January 5, 2021, and authorizing the City Manager to
extend, implement and enact these or other similar regulations or activities
beyond January 5, 2021.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 4 of 7
T. Remand Back to the Planning and Zoning Commission: Ordinance No. 480-
740 ( ZA18-006), 1st Reading, Zoning Change and Concept/Site Plan for
Southwest Meadows (to be known as Creekside Point) on property
described As Lot 1 R1 R2, Block 1, Sabre Group Campus Addition, an
Addition to the City of Southlake, Tarrant County, Texas and located at 1901
W. Kirkwood Blvd., Southlake, Texas. Current Zoning: " NR -PUD" Non -
Residential Planned Unit Development District. Proposed Zoning: " S -P- 2°
Generalized Site Plan District. Spin Neighborhood # 1. (This item was
approved to be tabled indefinitely at the January 15, 2019 City Council
meeting. The applicant has requested that the item be remanded back to
the Planning and Zoning Commission for reconsideration. Notification of a
public hearing will be given in accordance with Section 46 of the Zoning
Ordinance No. 480, as amended.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 20-034, (ZA20-0044), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 5, Block 3, Versailles
Addition, City of Southlake, Tarrant County, Texas and located at 1111
Fontaine Drive, Southlake, Texas. SPIN Neighborhood #8. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-771, (ZA20-0040), 1st Reading, Zoning Change and
Site/Concept Plan for GMI, on property described as Tract 11E, Thomas
Easter Survey Abstract No. 474, City of Southlake, Tarrant County, Texas,
and located at 2450 Crooked Lane, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Requested Zoning: "S -P-2" Generalized Site Plan
District. SPIN Neighborhood #8.
8. Resolutions:
A. Resolution No. 20-043, appointing members to various positions on the
Community Engagement Committee, Community Enhancement
Development Corporation, Crime Control & Prevention District, Library
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 5 of 7
Board, Metroport Teen Court, Senior Advisory Commission, and Southlake
Arts Council.
9. Other items for consideration:
A. Variance to the Lighting Ordinance No. 693-C, related to the replacement
of the existing tennis court lights located at Carroll Senior High School, 1501
W. Southlake Blvd., Southlake, Texas. SPIN Neighborhood #10.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, §- Out ke,,,Texas, on Friday, October 2, 2020, by 5:00 p.m.,
pursuant to the Texas ° t e, Chapter 551.
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City Secretary ',,......••°'�
If you plan to attend this puNc meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
8. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02 -18 -00203 -CV (Tex. App. 2020)
9. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
Section 551.072: Deliberation re-garding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 6, 2020
Page 7 of 7
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork