Item 4Q - Memo
M E M O R A N D U M
October 6, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4Q: Approve the proposal from Presidio designed to purchase,
install, and configure Rubrik in an amount not to exceed $200,000.
Action
Requested: Approve the proposal from Presidio designed to purchase,
install, and configure Rubrik in an amount not to exceed
$200,000.
Background
Information: The purpose of this item is to seek City Council approval in
purchasing equipment and services from Presidio designed to
overhaul the City’s current backup strategy within the
information technology department. Today, the City is using a
very manual and tedious process to complete this task.
Though it is secure, it is extremely time consuming and not
scalable for future use.
Utilizing Rubrik will optimize this process. It will also lay the
foundation to begin an overhaul of our disaster recovery
procedures. Rubrik is a highly acclaimed solution, used by
many medium to large cities throughout the United States,
including well known surrounding cities.
Financial
Considerations: This item was approved within the fiscal year 2021
Technology Infrastructure and Security Fund budget.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• C1 Achieve the highest standards of safety and
security
• B2 Collaborate with select partners to implement
service solutions
• B4 Provide high quality services through sustainable
business practices
• B5 Enhance service delivery through continual
process improvement
Honorable Mayor and City Council
Page 2 of 2
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1. Do not approve proposal and continue operating as
normal, recognizing the potential impact it would
have to the City.
2. Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Quote provided by Presidio.
Staff
Recommendation: Staff recommends approving item as proposed.
2003220014819-01QUOTE:
09/25/2020DATE:
PAGE:1 of 2
FROM:Presidio Networked Solutions Group, LLC
Beau Anderson
7701 Las Colinas Ridge
#600
Irving, TX 75063
banderson@presidio.com
(p) 512.795.7114
TO:CITY OF SOUTHLAKE
Agda Cartolano
1400 MAIN ST., STE 440
Southlake, TX 76092
acartolano@ci.southlake.tx.us
(p) (817) 748-8348
Beau Anderson
Donna Ean
Title:
Inside Sales Rep:
Account Manager:
Backup Strategy - Rubrik 3 Yr
Contract Vehicle:Texas DIR-CPO-4444 CarahsoftCustomer#:CITYO622
#Part #Description Unit Price Ext PriceQty
Hardware / Software
1 RBK-R6410S-HW-01 r6410s Appliance, 4-node, 120TB raw HDD, 1.6TB SSD, SFP+ NIC 1 $22,053.60$22,053.60
2 RBK-GO-FNDN-R6410 One (1) month of Rubrik Go Foundation Edition for r6410, incl. RCDM, Polaris
GPS, CloudOut, 20 instances/VMs of cloud native protection and Premium
Support, subscription prepay
36 $113,270.40$3,146.40
1 Month x 36Comments:
3 RBK-RADAR Subscription, Polaris Radar, Premium Support, per usable BETB, prepay 75.00 $40,635.00$541.80
36 months x $12.90 eachComments:
4 RBK-F3M-CBL-01 Fiber Optic OM3 LC/LC Cable, 3M, pack of 4 1 $115.00$115.00
5 RBK-SFP-TSR-01 10G/1G Dual Rate SFP+ Transceiver, pack of 4 1 $793.50$793.50
$176,867.50Total (Hardware / Software):
Maintenance / Support
6 RBK-SVC-PREM-HW PREMIUM SUP FOR HW P SLIC 1.00
for 36 mo(s)
$8,600.90$8,600.90
$8,600.90Total (Maintenance / Support):
Services
7 RBK-INSTALL Rubrik Installation and Configuration Services, incl. travel and expense 1 $4,750.00$4,750.00
$4,750.00Total (Services):
Sub Total:$190,218.40
Grand Total:$190,218.40
2003220014819-01QUOTE:
09/25/2020DATE:
PAGE:2 of 2
This quote is governed by Terms and Conditions of Texas DIR-CPO-4444 Contract.
State of Texas Vendor ID 17605152499
Standard-Terms-for-Purchase-of-Services or Goods
Quote valid for 30 days from date shown above.
Prices may NOT include all applicable taxes and shipping charges
All prices subject to change without notice. Supply subject to availability.
Purchase Order should be issued to:
Presidio Networked Solutions Group, LLC
7701 Las Colinas Ridge #600
Irving, TX 76053
Pursuant to this contract your PO must reflect the following contract:
Texas DIR-CPO-4444
Tax ID# 58-1667655; Size Business: Large; CAGE Code: OKDO5; DUNS#15-405-0959; CEC 15-506005G
Credit: Net 30 days (all credit terms subject to prior Presidio credit department approval)
Delivery: FOB Terms Dictated by individual PO details
Customer hereby authorizes and agrees to make timely payment for products delivered and services
rendered, including payments for partial shipments
Customer Signature Date