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Item 4Q - Memo M E M O R A N D U M October 6, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4Q: Approve the proposal from Presidio designed to purchase, install, and configure Rubrik in an amount not to exceed $200,000. Action Requested: Approve the proposal from Presidio designed to purchase, install, and configure Rubrik in an amount not to exceed $200,000. Background Information: The purpose of this item is to seek City Council approval in purchasing equipment and services from Presidio designed to overhaul the City’s current backup strategy within the information technology department. Today, the City is using a very manual and tedious process to complete this task. Though it is secure, it is extremely time consuming and not scalable for future use. Utilizing Rubrik will optimize this process. It will also lay the foundation to begin an overhaul of our disaster recovery procedures. Rubrik is a highly acclaimed solution, used by many medium to large cities throughout the United States, including well known surrounding cities. Financial Considerations: This item was approved within the fiscal year 2021 Technology Infrastructure and Security Fund budget. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • C1 Achieve the highest standards of safety and security • B2 Collaborate with select partners to implement service solutions • B4 Provide high quality services through sustainable business practices • B5 Enhance service delivery through continual process improvement Honorable Mayor and City Council Page 2 of 2 Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving the proposal would be: 1. Do not approve proposal and continue operating as normal, recognizing the potential impact it would have to the City. 2. Direct staff to explore revisions to scope of work and amend the agreement to reflect those revisions. Supporting Documents: Quote provided by Presidio. Staff Recommendation: Staff recommends approving item as proposed. 2003220014819-01QUOTE: 09/25/2020DATE: PAGE:1 of 2 FROM:Presidio Networked Solutions Group, LLC Beau Anderson 7701 Las Colinas Ridge #600 Irving, TX 75063 banderson@presidio.com (p) 512.795.7114 TO:CITY OF SOUTHLAKE Agda Cartolano 1400 MAIN ST., STE 440 Southlake, TX 76092 acartolano@ci.southlake.tx.us (p) (817) 748-8348 Beau Anderson Donna Ean Title: Inside Sales Rep: Account Manager: Backup Strategy - Rubrik 3 Yr Contract Vehicle:Texas DIR-CPO-4444 CarahsoftCustomer#:CITYO622 #Part #Description Unit Price Ext PriceQty Hardware / Software 1 RBK-R6410S-HW-01 r6410s Appliance, 4-node, 120TB raw HDD, 1.6TB SSD, SFP+ NIC 1 $22,053.60$22,053.60 2 RBK-GO-FNDN-R6410 One (1) month of Rubrik Go Foundation Edition for r6410, incl. RCDM, Polaris GPS, CloudOut, 20 instances/VMs of cloud native protection and Premium Support, subscription prepay 36 $113,270.40$3,146.40 1 Month x 36Comments: 3 RBK-RADAR Subscription, Polaris Radar, Premium Support, per usable BETB, prepay 75.00 $40,635.00$541.80 36 months x $12.90 eachComments: 4 RBK-F3M-CBL-01 Fiber Optic OM3 LC/LC Cable, 3M, pack of 4 1 $115.00$115.00 5 RBK-SFP-TSR-01 10G/1G Dual Rate SFP+ Transceiver, pack of 4 1 $793.50$793.50 $176,867.50Total (Hardware / Software): Maintenance / Support 6 RBK-SVC-PREM-HW PREMIUM SUP FOR HW P SLIC 1.00 for 36 mo(s) $8,600.90$8,600.90 $8,600.90Total (Maintenance / Support): Services 7 RBK-INSTALL Rubrik Installation and Configuration Services, incl. travel and expense 1 $4,750.00$4,750.00 $4,750.00Total (Services): Sub Total:$190,218.40 Grand Total:$190,218.40 2003220014819-01QUOTE: 09/25/2020DATE: PAGE:2 of 2 This quote is governed by Terms and Conditions of Texas DIR-CPO-4444 Contract. State of Texas Vendor ID 17605152499 Standard-Terms-for-Purchase-of-Services or Goods Quote valid for 30 days from date shown above. Prices may NOT include all applicable taxes and shipping charges All prices subject to change without notice. Supply subject to availability. Purchase Order should be issued to: Presidio Networked Solutions Group, LLC 7701 Las Colinas Ridge #600 Irving, TX 76053 Pursuant to this contract your PO must reflect the following contract: Texas DIR-CPO-4444 Tax ID# 58-1667655; Size Business: Large; CAGE Code: OKDO5; DUNS#15-405-0959; CEC 15-506005G Credit: Net 30 days (all credit terms subject to prior Presidio credit department approval) Delivery: FOB Terms Dictated by individual PO details Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered, including payments for partial shipments Customer Signature Date