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Item 4I - MemoCITY OF SOUTHLAKE ►vi1:8►Ti[•l z-\Z, I•lIIII0h October 6, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 41 Approve Purchase of Replacement Tractor from Holt Texas LTD in an amount not to exceed $50,000 Action Requested Background Information: Financial Considerations: Approve purchase of replacement tractor from Holt Texas LTD. in an amount not to exceed $50,000 Per the Southlake Vehicle Replacement Policy this unit is scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing a Sourcewell cooperative purchasing contract. Department Vehicle Type Cost Public Works Streets 249D Tractor $50,000 TOTAL $50,000 The City's Vehicle Replacement Committee in June 2020 reviewed and discussed vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. The request will be funded through the FY 2021 Vehicle Replacement Fund. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old equipment. This will lead to increased equipment maintenance costs. Supporting Documents: Sourcewell Pricing Worksheets. Staff Recommendation: Approve the purchase of the replacement equipment from Holt Texas LTD. DATE: September 9, 2020 "C>LIM rM QUOTE #:262929-01 CITY OF SOUTHLAKE Patrick Dunn ANTHONY BLAIN 817.996.6348 1400 MAIN ST STE 440 SOUTHLAKE, TEXAS 76092-7642 One (1) New Caterpillar Inc Model: 249D CAB Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: HLK043200 Machine List Price $62,267.00 Attachment list price $6,500.00 Sourcewell contract 032119 machine discount 21% ($13,076.07) Sourcewell contract 032119 attachment discount 10% ($650.00) Holt Caterpillar customer loyalty discount ($6,075.57) SUB TOTAL $48,965.36 TOTAL PURCHASE PRICE $48,965.36 WARRANTY Standard Warranty: 24 Month/2000 Hour Total Machine Limited Warranty City of Southlake Sourcewell member ID 25825 DATE: September 9, 20200UOTE #:Quote 262929-01 MACHINE SPECIFICATIONS STOCK NUMBER: HLK043200 DESCRIPTION 249D3 COMPACT TRACK LOADER LANE 3 ORDER CAB PACKAGE, PRO REF.# 512-4249 OP-9003 588-9106 HYDRAULICS, PERFORMANCE, (1­11) 512-3937 CONTROL, ISO, PROP 512-4111 LIGHTS, LED 495-1671 RUBBER BELT, DUAL/SINGLE IDLER 420-9760 ROPS, ENCLOSED WITH A/C (C3) 512-4189 DISPLAY, BASIC, ANTI -THEFT 422-5564 FAN, COOLING, DEMAND 441-5939 QUICK COUPLER, HYDRAULIC 512-3749 SEAT, SUSPENSION, VINYL 532-7673 FILM, TWO SPEED 568-4700 Page 1 DESCRIPTION REF.# RADIO READY 345-6175 TRACK, RUBBER,320MM(12.61N)BLCK 420-9890 RIDE CONTROL, NONE 421-0016 BATTERY, HD, DISCONNECT, 850 CCA 421-0047 REAR LIGHTS 356-6082 DOOR, CAB, GLASS 545-6277 SEAT BELT, 2" 542-6994 INSTRUCTIONS, ANSI, USA 512-4447 SERIALIZED TECHNICAL MEDIA KIT 421-8926 PRODUCT LINK, CELLULAR PL243 566-7115 PACK, DOMESTIC TRUCK OP-0210 CERTIFICATION ARR, P65 563-1163 CAT 68" edge bucket CAT industrial grapple bucket 279-5368 157-7227 POWERTRAIN Cat C2.2TA DI diesel engine -Gross horsepower per SAE J1349 67 hp (50 kW) @ 2800 RPM -Electric fuel priming pump -Glow plugs starting aid -Liquid cooled, direct injection Air cleaner, dual element, radial seal S-O-S sampling valve, hydraulic oil UNDERCARRIAGE Dual flange front idler Single flange rear idler HYDRAULICS ISO or H pattern controls: Electro/hydraulic implement control ELECTRICAL 12 volt electrical system 80 ampere alternator Ignition key start / stop / aux switch Lights: -Gauge backlighting OPERATOR ENVIRONMENT STANDARD EQUIPMENT Filter, cartridge type, hydraulic Filters, canister type, fuel and water separator Radiator / hydraulic oil cooler (side -by -side) Spring applied, hydraulically released, parking brakes Hydrostatic transmission Suspension - independent torsion axle(4) Two speed motor Electro/hydraulic hydrostatic transmission control -Two rear tail lights -Dome light Backup alarm Electrical outlet, beacon Operator warning system indicators: Control interlock system, when operator Page 2 -Air filter restriction leaves seat or armrest raised -Alternator output -Hydraulic system disables -Armrest raised / operator out of seat -Hydrostatic transmission disables -Engine coolant temperature -Parking brake engages -Engine oil pressure BOPS Cab, open, tilt up -Glow plug activation Anti -theft security system w/6-button -Hydraulic filter restriction keypad -Hydraulic oil temperature FOPS, Level I -Park brake engages Top and rear windows -Engine emission system Floormat Gauges: fuel level and hour meter Interior rear view mirror Storage compartment with netting USB charging port Ergonomic contoured armrest Horn Adjustable joystick controls Hand (dial) throttle, electronic FRAMES Lift linkage, vertical path Belly pan cleanout Chassis, one piece welded Support, lift arm Machine tie down points (6) Rear bumper, welded OTHER STANDARD EQUIPMENT Engine enclosure - lockable Heavy duty flat faced quick disconnects Extended life antifreeze (-37C, -34F) Split D-Ring to Route Work Tool Hoses Coupler, mechanical along side of left lift arm Hydraulic oil level sight gauge Variable speed hydraulic cooling fan Radiator coolant level sight gauge Per SAE J818-2007 and EN 474-3:2006 and Radiator expansion bottle ISO 14397-1:2007 Cat ToughGuard TM hose Page 3 Sourcewell 07-.0' W Caterpillar, Inc. New & Used Construction & Paving Equipment, Parts, Service, & Rental #032119-CAT Maturity Date: 05/13/2023 Products & Services Products & Services Sourcewell contract 032119-CAT gives access to the following types of goods and services: Motor graders Backhoe loaders Wheel loaders Skid steer loaders, multi -terrain loaders, & compact track loaders Dozers & track loaders Track excavators, wheel excavators, & material handlers Landfill equipment OVA Articulated trucks, rigid frame trucks, & wheel tractor scrapers Telehandlers Pavers, compactors, cold planers, & reclaimers Work tools & attachments Used equipment, rentals, parts, & service Additional information can be found on the vendor -provided, nongovernment website at: cat.com Dealer locator Become a Member Simply complete the online application or contact the Membership Team at membership@sourcewell-mn.gov or 877-585-9706. Search Vendors & Contracts General Contracts ezlQC Contracts Sourcewell's website may contain links to nongovernment websites being provided as a convenience and for informational purposes only. Sourcewell neither endorses nor guarantees, in any way, the external organization's services, advice, or products included in these website links. Sourcewell bears no responsibility for the accuracy, legality, or timeliness of any content on the external site or for that of subsequent links. All questions related to content on external sites should be addressed directly to the host of that particular website. Terms & Conditions Sitemap 3 f in 1 Sourcewell for Vendors -> © 2020 Sourcewell. All rights reserved. Privacy Policy Accessibility DocuSign Envelope ID: A05DDB3F-661 FAEB5-AF77-6D47E6730B71 FORM E CONTRACT ACCEPTANCE AND AWARD ,%iErRVAMEN r Alvo 4r a Sourcewell (Top portion of this form will be completed by Sourcewell if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) Sourcewell Contract #: 0321 19-CAT Proposer's full legal name: Caterpillar Inc. Based on Sourcewell's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained in your proposal and to meet all the terms and conditions set forth in this RFP, In any amendments to this RFP, and in any exceptions that are accepted by Sourcewell. The effective date of the Contract will be May 13, 2019 and will expire on May 13, 2023 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the Sourcewell Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at Sourcewell's discretion. Sourcewell Authorized Signatures: DocuSigned by: �"A `,� 'MgetORMECTOR OF OPERATIONS AND TICPO SIGNATURE SOURCEWELLTECUTIVE DIRECTOR/CEO SIGNATURE Awarded on May 10, 2019 Vendor Authorized Signatures: Jeremy Schwartz (NAME PRINTED OR TYPED) Chad Coauette (NAME PRINTED OR TYPED) Sourcewell Contract # 032119-CAT The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Vendor Name s 4--, 'la o Authorized Signatory's Title VENDOR AUTHORIZED SIGNATURE (NAME PRINTED OR TYPED) Executed on_ ""+rr I' P' 2i3 Sourcewell Contract # 032119-CAT