Item 4H - MemoM E M O R A N D U M
October 6, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4H Approve Purchase of Replacement Vehicles from Silsbee Ford
in an amount not to exceed $191,000
Action
Requested: Approve the purchase of replacement vehicles from Silsbee Ford for
Public Works and Building Inspections in an amount not to exceed
$191,000.
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled or recommended for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing
Goodbuy cooperative purchasing contracts.
Department Unit # Vehicle Type Cost
Unit # 794 2021 Ford F150 Pickup 4x4 $48,000
Unit # 914 2021 Ford F150 Pickup 4x4 $48,000
Unit # 734 2021 Ford F350 ServiceBody 4x4 $95,000
TOTAL $191,000
The City’s Vehicle Replacement Committee in June 2020 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2021 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: Goodbuy Cooperative Pricing Worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Silsbee Ford.
Prepared by:
Phone:
Email:
Date:
A.7A14 22,680.00$
B.Factory Options
Code Bid Price Code Bid Price
X1E 6,525.00$ 67T -$
YZ -$ -$
CG -$ -$
995 1,995.00$ PRO 2,480.00$
XL3 420.00$
101A 1,530.00$
85A -$
50S -$
52P -$
53A 1,090.00$
14,040.00$
(251.75)$
C.Additional Options [not to exceed 25%]$=12.6 %
Bid Price Bid Price
150.00$
375.00$
325.00$
2,895.00$
200.00$
195.00$
495.00$
4,635.00$
D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$
E.Lot Insurance (for in-stock and/or equipped vehicles):-$
F.Contract Price Adjustment:-$
G.Additional Delivery Charge:299 miles 523.25$
H.Subtotal:41,626.50$
I.Quantity Ordered 2 x K =83,253.00$
J.Trade in:-$
K.300.00$
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE 83,553.00$
GOODBUY Administrative Fee ($300 per purchase order)
BLUETOOTH
CRUISE #794
POWER EQUIPMENT GROUP
Options
Total of C. Unpublished Options:
TINT WINDOWS
WHELEN AMBER/BLUE REAR LEDS X2 BUMPER
SPRAY IN BEDLINER
WESTON W2W STEP BARS
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
2021 FORD F150
4 KEYS
#914
101A MID LEVEL PKG
TRAILER TOW PKG
Options
Options
F150 SUPER CAB 4X4 6.5' BED
3.31 ELECTRONIC LOCKING AXLE
PRODUCT PRICING SUMMARY
A. Base Price:
REAR VIEW CAMERA
ELECTRONIC SHIFT ON THE FLY
6/100K PREMIUM $100 DED
Options
Bid Item:
EXTERIOR WHITE
INTERIOR GRAY CLOTH 40/20/40
TRAILER BRAKE CONTROLLER
GOODBUY 20 8F000 VEHICLES www.purchasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
September 21, 2020
TSLIFKA@CI.SOUTHLAKE.TX.US
INSTALLATION
TIM SLIFKA 817.748.8312
5.0L V8 GAS FLEX FUEL
Product Description:
Published Option Discount (5%)
Total of B. Published Options:
/
Contract Detail
Return
Contract Information
Title Vehicles: Automobiles/Trucks/Sport
Utility**
Description PLEASE NOTE THIS VEHICLE
CONTRACT DOES NOT QUALIFY FOR
REBATE/PROFIT SHARING. See
Supplier Response for pricing
information
Contract Number 20 8F000
Type Goodbuy
Department
Bid 20 8F000 Addendum 3
Status Active
Deviation Will serve all Regions
Comments:See Supplier Response for pricing
information
Last Update 12/03/2019
Active Contract Term
Description 20 8F000 Addendum 3 Vehicles:
Automobiles/Trucks/Sport Utility
Start Date 01/01/2020
End Date 12/31/2020
Notes
Supplier Information
Supplier Name Silsbee Ford Inc.
Supplier Description Automobile dealership
Organization Type C Corporation
Legal Name
Date Business Formed 01/01/1996
Formation State Texas
Website www.silsbeefleet.com
General/Corporate Address
Address 1211 US Highway 96 North
Silsbee, TX 77656
Phone (409) 300-1385
Fax (409) 895-3884
Contact Name Richard Hyder
Email rhyder.cowboyfleet@gmail.com
Attachment List
File Name Description
Supplier Response (Silsbee Ford Inc.).pdf
[View]
Due Diligence - Silsbee Ford Supplier Response
Due Diligence Legal Ad 9-3-19 & 9-9-
19.pdf [View]
Due Diligence Legal Ad 9-3-19 & 9-9-19
Due Diligence - SB 252 12-2-19.pdf [View]Due Diligence - SB 252 12-2-19
Due Diligence - HB 89 12-2-19.pdf [View]Due Diligence - HB 89 12-2-19
Due Diligence - TX Debarred List 12-2-
19.pdf [View]
Due Diligence - TX Debarred List 12-2-19
Due Diligence - SAMs Silsbee Ford Inc. 12-Due Diligence - SAMs Silsbee Ford Inc. 12-3-19.pdf