Item 4D - MemoCITY OF
SOUTHLAKE
MEMORANDUM
(October 6, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4D
Subject: Authorize expenditures with Weatherproofing Services for
providing preventative and corrective maintenance on all City
facilities as needed, in an amount not to exceed $250,000.
Action
Requested: Authorize expenditures with Weatherproofing Services for providing
preventative and corrective maintenance on all City facilities as
needed, in an amount not to exceed $250,000.
Background
Information: The City of Southlake contracts with Weatherproofing Services to
complete preventative and corrective maintenance on City facilities
as needed. Facility maintenance projects include leak investigation
and repairs; roof maintenance; parking garage concrete work; and
concrete joint sealing.
Weatherproofing Services has previously completed various
preventative and corrective maintenance projects for the City such
as repairs to the expansion joint at the Department of Public Safety
Headquarters (DPS HQ) parking garage and leak investigations
and repairs to various City facilities.
In the FY 2021 adopted budget, City Council allocated funds to
complete the exterior restoration of the Town Square West Parking
Garage; the estimated cost of this project is $200,000. The exterior
parking garage restoration project is a continuation from FY 2020
project with the restoration of Town Square East Parking Garage.
Like the East Parking Garage restoration, this project includes
addressing defects to the exterior EFIS walls and brick wall and
power wash and seal the exterior EFIS walls and brick wall. These
improvements were also recommended in the Parking Structure
Assessment Report dated March 15, 2018.
In recent years, the City has spent the following with
Weatherproofing Services to complete various improvements of the
Town Square parking garages. These large expenditures, though
Page 1 of 3
Item 4D
not customary on a yearly basis, were necessary to maintain the
structural integrity of the parking garages.
Fiscal Year
Project
Cost
FY 2018
Ramp joint sealing repairs — East
$ 40,539
Parking Garage
Spalding and joint sealing repairs —
$ 75,367
FY 2019
West Parkin Garage
Spalding repairs — East Parking Garage
$ 17,911
Exterior restoration — East Parking
$ 171,182
FY 2020
Garage
Column repairs — East Parking Garage
$ 10,940
Financial
Considerations: The City's purchasing policy for these services is met through a
government purchasing agreement Choice Partners. Choice
Partners is a division of Harris County Department of Education
(HCDE), a governmental entity of the State of Texas.
Weatherproofing Services was selected through a rigorous RFP
process and selection committee.
The following City facility maintenance projects are planned for FY
2021 with Weatherproofing Services:
Facilities Maintenance Projects
Cost (est.)
SLTS West Parking Garage Restoration
$ 200,000
SLTS Parking Garage Maintenance As Needed
$ 20,000
Annual Leak Testing and Repairs As Needed
$ 15,000
Facility Roof Maintenance As Needed
$ 15,000
Total
$ 250,000
RPAI Southwest Management reimburses the City for 91.75% of
maintenance expenses associated with the Town Square parking
garages. Funding for preventative and corrective maintenance on
all City facilities is provided in the FY 2021 Facilities Operating
Budget and the TIF Operating Fund Budget. Expenditures will not
exceed budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City's Corporate Objectives, B2:
Collaborate With Select Partners to Implement Service Solutions,
and F2: Invest to Provide & Maintain High Quality Public Assets.
Page 2 of 3
Item 4D
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Authorize expenditures with Weatherproofing Services for providing
preventative and corrective maintenance on all City facilities as
needed, in an amount not to exceed $250,000.
Supporting
Documents: Attachment A: Contract #17/038CG-16 Renewal Letter
Attachment B: Quote — West Parking Garage Restoration
Staff Contact: Rob Cohen, Director of Public Works
Hunter Harris, Project Manager
Page 3of3
CPCHOICE"
PARTNERS
rf,, ,1 ,0M Novi
40
W ra
July 30, 2020
Subject: Contract Renewal for #17/038CG for job Order Contracting (JOC) for IDIQ
Roofing, Building Envelope and Waterproofing for Harris Department of
Education (HCDE)/Choice Partners Cooperative
Dear CP Vendor Partner:
Your contract with Choice Partners (CP), a division of Harris County Department of Education (HCDE) is
scheduled to expire October 17, 2020. This contract has two (2) one-year annual renewal options remaining
before final expiration. Choice Partners values this contract and is exercising the option to extend this contract
for one (1) year beginning October 18, 2020,
If you agree to renew this contract, please complete, sign and attach this letter under the "Response
Attachments" section of the Choice Partners eBid System http;//www.choicel2artnerS.Grg/vendor-login.12hP
August 13, 2020 at 2:00 p.m. central time.
In addition, provide any updated pricing and/or discounts for your contract and attach a current copy of your
certificate of insurance (if applicable) and any forms that may have changed since the original proposal was
submitted.
If you have any questions or concerns, or need to discuss this contract renewal please contact Cora Day at 713-
696-8208 or e-mail to coraC@choicepartners.org.
Sincerely,
Jeff Drury, Dike for Jesus 1. Amezcua, PhD., CPA, RTSBA
Choice Partners Assistant Superintendent for Business Services
A division of Harris County Department of Education Harris County Department of Education
The individual signing below has authority to enter into this agreement on behalf of the Vendor.
Corporate Name:
Weatherproofing Services
Authorized Signature:
Print Name:
t 0.*�,Yve_
Title:
President
Date:
t�
<9! a o c �
Address:
2336 Oak Grove Lane
City, State, Zi2 Code:
Aubrey, TX 76227
Phone:
972-731-8222
Email Address:
service@wstexas.com
Division of Harris County Department of Education
6005 Westview Dr., Houston, TX 77055 713,696.2122 877.696.2122 www.ChoicePartners.org
CPCHOICE"
PARTNERS
T�. lfibf P�Q!"! lli'f :'
September 6, 2019
Gary Place, II Vice President
Weatherproofing Services
2336 Oak Grove Lane
Aubrey, Texas 76227
Subject: Contract Renewal for #17/038CG-16 for IDIQ Roofing, Waterproofing & Moisture Control for
Harris County Department of Education (HCDE)/Choice Partners, School Districts, Institutions of
Higher Learning, Government Agencies, and Nonprofit Entities in Texas
Dear Mr. Place:
Congratulations! On August 21, 2019 the Harris County Department of Education Board of Trustees approved a
contract extension for your services to cover the contract period October 18, 2019 through October 17, 2020.
We are looking forward to working with you. If you have any questions concerning this renewal, please contact
your contract manager Joann Nichols at 713.696.2122.
Sincerely,
Jeff Drury, Director
Choice Partners
A division of Harris County Department of Education
Division of Harris County Department of Education
6005 Westview Dr., Houston, TX 77055 713.696.2122 877.696.2122 www.ChoicePartners.org
CPCHuIcE
PARTNERS
July 9, 20iv
Subject; Con&xaULRenewaizorWi-i/038CG for )ob Order Cuuurraczing (jOC) for IDIQ
Roofing, nuiiQing Envelope and WaLerprvofing rornarrisDepartmentof
Education (HMFj-/Mice Partners Coopa—ative
Dear CP Vendor raraner:
Your conwam wiui Coke Partners LCP), a division of Harris County ueparanenr of Education (ACDE) is
scheduietl to expire Omer 17, 2019. This cone dR has three 13j one-year annual renewal opL;ons remaining
before nnFu expir no.—� Choice Partners values this conu-aR anti is exercising ins option to extend this com da
for one 11J year beginning October 18, 2019.
it you a. ee to ,anew this cones aco, pl�e complet,e, sign ana armch this letter ...,der the `Response
Attachments- saction of the Choice Partners eaiQ nysrem i r Iujy
19.2019 at 2:00 p.m. cautral time.
i.. aadition, provide any updatcd pricing and/or th3counz :or, our Mntract and attach a current, copy of your
certifit-te of insurance (if applicable) and any corms mat may have changed since the original proposal was
submitted.
it you have any questions or concei m, or need to discuss uus contract renewal
696-ec08 or e-mail to coratMcheieepartnemQrF,
ainceray,
,rrury, VVeE
ice rarmv. ,
vision of na. a:, County Departmen4 of Educadon
; icon Co Day av i i3-
103usj. cna, Phi., CPA, TSBA
-mssGsra.-.TSuy.rintenden,.fo Business Services
narris Cary Department of Education
indlvidui signing Denov. has authority to enter inLu this agreement, on n�naif of the
Weatlimproo&ig Services
W/
i iue: Vice P e dent,
nft. 7/23/19
�W6 Oak Grove Lane
Cade: .&. ter- TX 76227
?gib-isi-SELL
licuYUw Ic .com
15mmon of F—MM MMtY ovW t W# of Education
6005 M L+IOW Dr., , iA (IUM 713.696.2122 8r r 3j3.c icc
\/LATHERPROOFING-
ERVICES
PROPOSAL NUMBER: 170404-102-01
TO:
Southlake Headquarters
600 State Street
Southlake, Texas 76092
ATTENTION: Kurt Ackerman
DATE: 09/28/2020
JOB SITE:
West Parking Garage
351 State Street
Southlake, Texas 76092
RE: Parking Garage Exterior Restoration
We propose to furnish equipment, labor and materials to complete the following scope:
EXTERIOR EFIS WALLS -
- Setup safety and staging equipment
- Patch holes, cracks and other defects (as necessary)
- Power wash to remove loose texture, dirt and debris
- Cut out and re -caulk vertical control joints per the manufactures
specification
- Cut out and re -caulk horizontal perimeters per the manufactures
specification
- Cut out and re -caulk perimeters and penetration per the manufactures
specification
- Cut out and re -caulk control joints in sidewalk per the manufactures
specification
- Clean, prepare surface and apply sealant at windows where glass meets
frame and frame to frame junctions
- Clean, prepare surface and apply sealant at windows where glass meets
frame and frame to frame junctions
- Apply BASF HB Primer coat per the manufacturers specification
- Apply BASF HB 200 protective and waterproof coating per the
manufacturers specification
EXTERIOR BRICK WALL -
- Setup safety and staging equipment
m - Power wash to remove dirt, debris and efflorescence
- Spot point as necessary (if necessary)
- Cut out and re -caulk vertical control joints and perimeters per the manufactures specification
- Cut out and re -caulk horizontal perimeters per the manufactures specification
- Cut out and re -caulk perimeters and penetration per the manufactures specification
- Cut out and re -caulk control joints in sidewalk per the manufactures specification
- Clean, prepare surface and apply sealant at windows where glass meets frame and frame to frame junctions
- Apply penetrating sealer per the manufacturers specification
Certified
V/13EN(&HUB Schedule JW CHOICE
PARTNERS
2336 Oak Grove Lane, Crossroads, Texas 76227 * 972-731-8222 * 972-731-8225 FAX
Website: www.WsTexas.com * Email: Service(a)WsTexas.com
\1L ATHER PROOFING
ERVICE
v
EXTERIOR CONCRETE WALL PANELS and COLUMNS -
- Setup safety and staging equipment
- Power wash to remove loose paint, dirt and debris
- Cut out and re -caulk vertical control joints and perimeters per the manufactures specification
- Cut out and re -caulk horizontal perimeters per the manufactures specification
- Cut out and re -caulk perimeters and penetration per the manufactures specification
- Cut out and re -caulk control joints in sidewalk per the manufactures specification
- Clean, prepare surface and apply sealant at windows where glass meets frame and frame to frame junctions
- Apply BASF HB Primer per the manufacturers specification
- Apply BASF HB 200 protective and waterproof coating per the manufacturers specification
Price............................................................................ $199,654
Add 3% for Payment and/or Performance Bond (if necessary)
Choice Partners Contract #: 17/038CG
All work to be done in a good workmanship like manner with daily removal of debris.
Approved by: (Signature) Date
(Print Name)
Estimated By: Gary Place
Certified
V413ENC I WiUB Schedule CHOICE
W 'B"i-"E""`p"" PARTNERS
2336 Oak Grove Lane, Crossroads, Texas 76227 * 972-731-8222 * 972-731-8225 FAX
Website: www.WsTexas.com * Email: Service(a)WsTexas.com