Item 4B, 4C MemoCITY OF
SOUTHLAKE 4BAC
MEMORANDUM
September 28, 2020
To: Mayor and City Council
From: Ashleigh Casey, Assistant Chief of Police
Subject: Approve Amendments to the Interlocal Agreements for Combined Public
Safety Dispatching and Jail Services and for Combined Animal Control
and Animal Shelter Services for the Cities of Keller, Southlake, and
Colleyville to include the addition of the City of Roanoke
Action
Requested: The purpose of these items is to seek City Council's approval of
Amendments to both the Interlocal Agreement (ILA) for the Combined
Public Safety Dispatching and Jail Services and to the ILA for
Combined Animal Control and Animal Shelter Services for the Cities of
Keller, Southlake, and Colleyville to include the addition of the City of
Roanoke for jail services and animal control/animal shelter services.
Background
Information: The Interlocal Agreement for Combined Public Safety Dispatching and
Jail Services is an agreement between the Cities of Keller, Southlake,
and Colleyville. The purpose of the interlocal agreement is to provide
the highest quality dispatch and jail services in the most cost-effective
manner. Southlake and Keller first entered into the ILA for combined
dispatch and jail services in 2006. The City of Colleyville subsequently
entered into this ILA in 2010. This interlocal agreement is up for
renewal in September 2021.
The Interlocal Agreement for Combined Animal Control and Animal
Shelter Services is also an agreement between the Cities of Keller,
Southlake, and Colleyville. The purpose of this agreement is to provide
the highest quality animal control and animal shelter services in the
most cost-effective manner. Keller, Southlake, and Colleyville first
entered into this ILA in 2012. This interlocal agreement is up for
renewal in September 2022.
The City of Roanoke is seeking to be added as a contracting party to
the ILA for combined public safety dispatching and jail services.
Roanoke has specified it will only utilize the jail services and will retain
its own dispatch services.
Roanoke is also seeking to be added as a contracting party to the ILA
for combined animal control and animal shelter services.
Items 413 and 4C: Amendments to ILA for Combined Public Safety Dispatching and
Jail Services and Combined Animal Control and Animal Shelter Services
City Council Meeting Date — October 6, 2020
Page 2 of 2
Financial
Considerations: The addition of Roanoke to these interlocal agreements reduces
Southlake's cost share percentage for jail services by 6%. The addition
also reduces Southlake's cost share percentage for animal control
services by 3% and animal shelter services by almost 2%. This
represents an overall reduction in cost to the City for these combined
services.
Strategic Link: C1 - Achieve the highest standards of safety & security.
Citizen Input/
Board Review: N/A
Legal Review: The amendment was reviewed by the City Attorney's Office.
Supporting
Documents:
1. Amendment No. 1 of Interlocal Agreement for Combined Public
Safety Dispatching and Jail Services for the Cities of Keller,
Southlake, and Colleyville
2. Amendment No. 1 of Interlocal Agreement for Combined Animal
Control and Animal Shelter Services for the Cities of Keller,
Southlake, and Colleyville
Staff
Recommendation: Staff recommends approval of the amendments to the ILA for
Combined Public Safety Dispatching and Jail Services and the ILA for
Combined Animal Control and Animal Shelter Services as proposed.
AMENDMENT NO. 1 OF
INTERLOCAL AGREEMENT
FOR COMBINED PUBLIC SAFETY DISPATCHING AND
JAIL SERVICES FOR THE CITIES OF
KELLER, SOUTHLAKE AND COLLEYVILLE
[To Add the City of Roanoke as a Contracting Party to Jail Services and Make Other Changes]
This Amendment of Interlocal ("AMENDMENT") is made and entered into by the
CITY OF KELLER, TEXAS a Home Rule municipal corporation, ("KELLER"), the CITY
OF SOUTHLAKE, TEXAS a Home Rule municipal corporation, ("SOUTHLAKE"), the
CITY OF COLLEYVILLE, TEXAS a Home Rule Municipal Corporation,
("COLLEYVILLE"), and the CITY OF ROANOKE, TEXAS a Home Rule Municipal
Corporation, ("ROANOKE") each acting by and through its duly appointed and authorized
city managers adds the following to the INTERLOCAL AGREEMENT FOR COMBINED
PUBLIC SAFETY DISPATCHING AND JAIL SERVICES FOR THE CITIES OF KELLER,
SOUTHLAKE, and COLLEYVILLE ("AGREEMENT") that was entered into on October 1,
2010.
Pursuant to, and in accordance with the AGREEMENT, ROANOKE hereby acknowledges
that ROANOKE has received and reviewed a complete copy of the AGREEMENT and
agrees that upon execution of this AMENDMENT, ROANOKE shall become a party to the
AGREEEMNT for Jail Services and shall be fully bound by, and subject to, all of the
covenants, terms and conditions of the AGREEEMENT for Jail Services as though an
original party thereto.
ROANOKE Obligations. Roanoke agrees to perform the following:
a. Pay the sums of ROANOKE's obligations to KELLER for Jail Services and
Regional Holding Facility Magistrate.
b. Arrange for the timely delivery of all the required paperwork to properly hold and
arraign ROANOKE prisoners. ROANOKE Police Department will be responsible
for the transportation of all ROANOKE prisoners to KELLER's jail facility. Should
the need arise for an in -custody transportation for emergency medical treatment
of a ROANOKE prisoner housed at the KELLER jail, a KELLER police officer shall
provide security for up to two hours until a ROANOKE police officer can respond
to the medical facility to assume custody.
c. ROANOKE Police Department will be responsible for the transportation of
ROANOKE prisoners in the KELLER jail to the Denton County Jail.
Payments for Services Performed.
a. Upon the start date of this AMENDMENT to the AGREEMENT, ROANOKE's,
SOUTHLAKE's, and COLLEYVILLE's payments for Jail Services will be adjusted
for the fiscal year to a cost share of 15.56% for ROANOKE, 33.97% for
SOUTHLAKE, and 16.54% for COLLEYVILLE.
EXECUTED the day of
CITY OF KELLER, TEXAS
By: P.H. McGrail
Mayor
By: Mark Hafner
City Manager
ATTEST:
By: Kelly Ballard
City Secretary
CITY OF COLLEYVILLE, TEXAS
By: Richard Newton
Mayor
By: Jerry Ducay
City Manager
ATTEST:
By: Christine Loven
City Secretary
2020.
CITY OF SOUTHLAKE, TEXAS
By: Laura Hill
Mayor
By: Shana Yelverton
City Manager
ATTEST:
By: Amy Shelley
City Secretary
CITY OF ROANOKE, TEXAS
By: Scooter Gi sch
Mayo
By: Scott�mp
City Man ger
ATTEST:
C 4a i, z �\'5 - � - -
By: ApIril Hill
City Secretary
AMENDMENT NO. 1 OF
INTERLOCAL AGREEMENT
FOR COMBINED ANIMAL CONTROL AND
ANIMAL SHELTER SERVICES FOR THE CITIES OF
KELLER, SOUTHLAKE AND COLLEYVILLE
[To Add the City of Roanoke as a Contracting Party and Make Other Changes]
This Amendment of Interlocal Agreement ("AMENDMENT") is made and entered
into by the CITY OF KELLER, TEXAS a Home Rule municipal corporation, ("KELLER"),
the CITY OF SOUTHLAKE, TEXAS a Home Rule municipal corporation,
("SOUTHLAKE"), the CITY OF COLLEYVILLE, TEXAS a Home Rule Municipal
Corporation, ("COLLEYVILLE"), and the CITY OF ROANOKE, TEXAS a Home Rule
Municipal Corporation, ("ROANOKE") each acting by and through its duly appointed and
authorized city managers adds the following to the INTERLOCAL AGREEMENT FOR
COMBINED ANIMAL CONTROL AND ANIMAL SHELTER SERVICES FOR THE CITIES
OF KELLER, SOUTHLAKE, and COLLEYVILLE ("AGREEMENT") that was entered into
on October 1, 2012.
Pursuant to, and in accordance with, AGREEMENT Section 6. i. (Page 6) and Section 15
(Page 9), ROANOKE hereby acknowledges that ROANOKE has received and reviewed
a complete copy of the AGREEMENT and agrees that upon execution of this
AMENDMENT, ROANOKE shall become a party to the AGREEEMNT and shall be fully
bound by, and subject to, all of the covenants, terms and conditions of the AGREEEMENT
as though an original party thereto.
ROANOKE Obligations. Roanoke agrees to perform the following:
a. Pay the sums of ROANOKE's obligations to KELLER.
b. Cooperate with KELLER to have the ROANOKE City Council adopt ordinances
that are similar with KELLER, SOUTHLAKE, and COLLEYVILLE so the Animal
Control Officers will have a uniform set of laws to apply and enforce.
c. Agree that all cat and dog annual registration fees and associated shelter and
adoption fees shall be retained or paid to KELLER for deposit in an enterprise fund
that will be designated and applied to defray the costs of operating Animal Control
and Shelter Services for each of the participating cities.
d. Transfer the ROANOKE Animal Control vehicle in full operational condition with
installed equipment to KELLER.
Payments for Services Performed.
a. Upon the start date of this AMENDMENT to the AGREEMENT, ROANOKE's,
SOUTHLAKE's, and COLLEYVILLE's payments for animal control services will be
adjusted for the fiscal year to a cost share of 13.28% for ROANOKE, 19.89% for
SOUTHLAKE, and 17.07% for COLLEYVILLE. Payments for animal shelter
services will be adjusted for the fiscal year to a cost share of 14.62% for
ROANOKE, 10.72% for SOUTHLAKE, and 8.65% for COLLEYVILLE.
b. For the first two years of this AMENDMET to the AGREEMENT, ROANOKE will
receive a discount of $15,695 per year for the capital contribution of the ROANOKE
Animal Control vehicle.
EXECUTED the day of
CITY OF KELLER, TEXAS
By: P.H. McGrail
Mayor
By: Mark Hafner
City Manager
ATTEST:
By: Kelly Ballard
City Secretary
CITY OF COLLEYVILLE, TEXAS
By: Richard Newton
Mayor
By: Jerry Ducay
City Manager
, 2020.
CITY OF SOUTHLAKE, TEXAS
By: Laura Hill
Mayor
By: Shana Yelverton
City Manager
ATTEST:
By: Amy Shelley
City Secretary
CITY OF ROANOKE, TEXAS-'
tsy: -.)cooier
Mayor
City Manager
ATTEST: ATTEST:
By: Christine Loven By: April Hill
City Secretary City Secretary
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