Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaksill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, Ronell Smith and
Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Shahid Shafi
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Deputy Director of Public Relations Pilar Schank, Assistant Police Chief
Ashleigh Casey, Fire Chief Mike Starr, Director of Human Resources Stacey Black,
Director of Economic Development and Tourism Daniel Cortez, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
Assistant City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE BY JUSTIN LEWIS
Southlake Chamber of Commerce Chairman of the Board, Justin Lewis, provided an
update.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
Councilmember Shahid Shafi was present for the remainder of the meeting.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:48pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:48pm. Executive Session
began at 6:00pm and concluded at 7:00pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:06pm.
3. REPORTS:
3A. MAYOR’S REPORT
3A1. MAYOR’S ALLIANCE FOR UNITY AND CULTURE UPDATE
Assistant to the City Manager Lauren LaNeave introduced Alliance members Alannah
Bruce and Elina Dickens who presented an update on the work of the Mayor’s Alliance
for Unity and Culture.
3B. CITY MANAGER’S REPORT
3B1. IT PROFESSIONALS DAY
City Manager Shana Yelverton introduced Chief Financial Officer Sharen Jackson who
provided an update on the IT team and IT Professionals Day.
3B2. FINANCIAL REPORT (WRITTEN)
There was no presentation on this item.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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4A. APPROVE MINUTES FROM THE SEPTEMBER 1, 2020 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE RESOLUTION NO. 20-035, AMENDING FEE SCHEDULE
4C. APPROVE RESOLUTION NO. 20-036, APPROVING NEW PURCHASING
POLICY
4D. APPROVE RESOLUTION NO. 20-037, ANNUAL REVIEW OF INVESTMENT
POLICY AND INVESTMENT STRATEGIES
4E. APPROVE INTERLOCAL PURCHASING AGREEMENT WITH CITY OF IRVING
4F. APPROVE RESOLUTION NO. 20-038, CITY TRAVEL POLICY
4G. APPROVE A CONTRACT RENEWAL FOR WAYFINDING SIGNAGE
REPLACEMENT AND REPAIRS TO FACILITY SOLUTIONS GROUP, INC.
(FSG) IN AN AMOUNT NOT TO EXCEED $80,000.
4H. APPROVE THE RENEWAL OF THE INTERLOCAL AGREEMENT (ILA) WITH
TARRANT COUNTY FOR FUNDING OF THE CONSTRUCTION OF NORTH
WHITE CHAPEL BOULEVARD IN AN AMOUNT NOT TO EXCEED $2,185,000.
4I. ZA20-0043, PLAT REVISION FOR LOT 1, PONNAPUREDDY ADDITION ON
PROPERTY DESCRIBED AS LOT 2A1, R.P. ESTES SUBDIVISION, BEING A
PORTION OF LOT 2, R.P. ESTES SUBDIVISION, SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 982 W. DOVE RD., SOUTHLAKE,
TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. SPIN
NEIGHBORHOOD #5.
4J. PLAT EXTENSION FOR THE FINAL PLAT FOR METAIRIE AT SOUTHLAKE
(ZA19-0053) ON PROPERTY DESCRIBED AS TRACT 1, JAMES J. WEST
SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOCATED AT 500 W. STATE HWY. 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: “TZD” TRANSITIONAL ZONING DISTRICT. SPIN
NEIGHBORHOOD #3.
4K. SV20-0012, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
GIGGLES & GRINS PEDIATRIC DENTISTRY LOCATED AT 1480 CORPORATE
CIRCLE, SOUTHLAKE, TEXAS
4L. RESOLUTION NO. 20-039 AMENDING RESOLUTION NO. 18-050A TO
INCREASE THE NUMBER OF APPOINTEES AND REVISING STAGGERED
APPOINTMENT TERMS FOR THE MAYOR’S ALLIANCE FOR UNITY AND
CULTURE COMMITTEE.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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4M. TABLE: ZA20-0040, 1ST READING, ZONING CHANGE AND SITE/CONCEPT
PLAN FOR GMI, ON PROPERTY DESCRIBED AS TRACT 11E, THOMAS
EASTER SURVEY ABSTRACT NO. 474, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 2450 CROOKED LANE, SOUTHLAKE,
TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. REQUESTED
ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8. (THE APPLICANT HAS REQUESTED THIS ITEM BE
TABLED UNTIL THE OCTOBER 6, 2020 CITY COUNCIL MEETING.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4M, as written.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:18pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:18pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1234, 2ND READING, TAX LEVY ORDINANCE. PUBLIC
HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6A and answered questions from
Council.
Mayor Hill opened the public hearing at 7:20pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:20pm.
Motion was made to approve Item 6A, Ordinance No. 1234, 2nd Reading, Tax Levy
Ordinance, and noting the following:
- Part of the tax rate, $0.075 (18.5%) per $100, pays for the retirement of debt that
is due during the 2020 budget year. The remainder of the tax rate, $0.33 (81.5%)
per $100, is used to support General Fund operations of the City.
- On July 25th, the Tarrant and Denton Appraisal District certified the appraised
values of all properties in Southlake at a total taxable value $7,768,644,007 (net
of TIF values), as of January 1, 2020.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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- This year's proposed tax rate of $0.405 is below the no new revenue rate (effective
rate tax rate) of $0.422115.
- The FY 2021 includes tax relief in the form of a 20% homestead exemption and a
rate reduction of $0.005.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1234
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, AND FOR EACH
YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.405 PER
ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE,
TEXAS, AS OF JANUARY 1, 2020, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON
ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT
THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT;
PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY
COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES;
PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
6B. ORDINANCE NO. 1235, 2ND READING, APPROVING AND ADOPTING THE
ANNUAL BUDGET FOR FISCAL YEAR 2021 AND APPROVING THE REVISED
BUDGET FIGURES FOR FISCAL YEAR 2020 AND MULTI-YEAR CAPITAL
IMPROVEMENT. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6B and answered questions from
Council.
Mayor Hill opened the public hearing at 7:20pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:20pm.
Motion was made to approve Item 6B, Ordinance No. 1235, 2nd Reading, approving and
adopting the Annual Budget for Fiscal Year 2021 and approving the revised budget
figures for Fiscal Year 2020 and Multi-year capital improvement., and noting the following:
- The budget as presented proposes to reduce the tax rate to $0.0405 with total
revenue of $112,794,276 and total expenditures of $105,176,360.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1235
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2020; APPROVING
AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2019, AND TERMINATING SEPTEMBER 30, 2021, AND MAKING APPROPRIATIONS
FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING
ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND
DECLARING AN EFFECTIVE DATE.
6C. ZA20-0038, SITE PLAN FOR CARROLL HIGH SCHOOL EXPANSION, ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1, CARROLL ISD NO. 2
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 800 N. WHITE CHAPEL BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: “NR-PUD” NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #7.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 7:27pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:27pm.
Motion was made to approve Item 6C, ZA20-0038, Site Plan for Carroll High School
Expansion, Lot 1, Block 1, Carroll ISD No. 2 Addition, located at 800 N. White Chapel
Road, subject to the Staff Report dated September 8, 2020, and Site Plan Review
Summary No. 2, dated August 28, 2020, and granting the following:
- A variance to the Landscape Ordinance No. 544, as amended, which requires
additional interior landscape plantings based on the footprint of the addition.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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8. RESOLUTIONS:
8A. RESOLUTION NO. 20-040, APPOINTING MEMBERS TO THE MAYOR’S
ALLIANCE FOR UNITY AND CULTURE COMMITTEE.
APPROVED
Mayor Hill presented Item 8A and answered questions from Council.
Motion was made to appoint members to the Mayor’s Alliance for Unity and Culture
Committee as follows:
Alannah Bruce
Adrienne Dickens
Mark Flores
Salima Madhani
Rashan Mizrahi
Katelyn Moore
Elisa O’Callaghan
Anthony Shelton
Asma Zia
Olivia LeBlanc
Ameline Muyeed
Trey Verbick
Claudia Avila
Kara Clubb
Hannah Smith
Elina Dickens
Theresa Lyons
Matthew Swinton
Somesh Nayana
Mimi Tran
Amy Guesner
Simrah syed
Douglas Lies
Huntley Myrie
Sridevi Vemulapalli
Logan Hamilton
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 15, 2020
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10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:30pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 6TH DAY OF OCTOBER 2020.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary