Item 4H - MemoItem 4H
Page 1 of 2
M E M O R A N D U M
(September 15, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen , Director of Public Works
Subject: Approve the renewal of the Interlocal Agreement (ILA) with
Tarrant County for funding of the construction of North White
Chapel Boulevard in an amount not to exceed $2,185,000.
Action
Requested: Approve the renewal of the Interlocal Agreement (ILA) with Tarrant
County for funding of the construction of North White Chapel
Boulevard in an amount not to exceed $2,185,000.
Background
Information: The primary ILA with Tarrant County was approved by Ci ty Council
on January 16, 2018 for the construction of North White Chapel
Boulevard from Emerald Boulevard to Highland Street. The County
allocated funds from their 2006 County Transportation Bond
Program for financial support of this construction. The terms of the
primary ILA, the County will reimburse the City for up to $2,185,000
or 50% of the construction costs, whichever is less. This renewal
will continue funding for this project from the County’s bond
program, as the primary ILA is set to expire on S eptember 30,
2020.
Financial
Considerations: Funds are available within the existing project budget as part of the
approved Capital Improvement Program budget, as well as Tarrant
County funds via the ILA.
Strategic Link: Th is item links to the C ity’s S trategy Map strategic focus areas of
Mobility and Infrastructure. It specifically relates to the City’s
Corporate Objective s, C2: Provide Travel Convenience Within City
& Region, and F2: Invest to Provide & Maintain H igh Quality Public
Assets. The Critical Business Outcome is CBO2: Enhance Mobility
Through Aggressive Traffic Management Initiatives And Capital
Project Implementation.
Citizen Input/
Board Review: N/A
Item 4H
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Legal Review: The City Attorney has reviewed the agreement.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve the renewal of the Interlocal Agreement (ILA) with Tarrant
County for funding of the construction of North White Chapel
Boulevard in an amount not to exceed $2,185,000.
Supporting
Documents: Attachment A: ILA Renewal with Tarrant County
Staff Contact: Rob Cohen, Director of Public Works
Brent Anderson, P.E., Civil Engineer
Renewal/Amendment to N. White Chapel Blvd. Funding ILA: 2006 Transportation Bond Program Page 1
STATE OF TEXAS § Renewal and Amendment of Funding Interlocal Agreement
§ for North White Chapel Boulevard Widening
COUNTY OF TARRANT § Construction Phase
BACKGROUND
1.Tarrant County (“COUNTY”) and the City of Southlake (“CITY”) entered into an Interlocal
Agreement (ILA) approved on March 13, 2018 by Tarrant County Commissioners Court
Order No. 127245 for financial support of up to $2,185,000.00 through the 2006 Tarrant
County Transportation Bond Program for the construction phase of the North White
Chapel Boulevard widening (“Project”) from Highland Street to Emerald Boulevard.
2.The COUNTY and the CITY desire to renew the ILA to continue funding for the Project.
Therefore, the COUNTY and the CITY agree to the following:
3.Section III (Term) is amended to read as follows:
This ILA will expire on September 30, 2022 or upon completion of the Project as
notified by the CITY and verified by the COUNTY, whichever occurs sooner.
4.Section IV (Cost) is amended to read as follows:
The COUNTY agrees to reimburse the CITY for up to $2,185,000.00 or 50% of the
CITY’s actual eligible construction costs, whichever is less. Attachment A
incorporated into this ILA sets forth the funding schedule for this reimbursement.
However, in the event that the construction schedule is delayed, the COUNTY has
no obligation to reimburse the CITY. Any reimbursement request from the CITY
should include: A) a copy of the contractor’s invoice; B) the contractor’s progress
report or a copy of the latest Project Schedule; and C) a copy of the check, a
certification letter, or other documentation as the CITY’s proof of payment to the
contractor.
The CITY acknowledges and agrees that the CITY will be responsible for any other
expenses incurred by the CITY in performing the services under this ILA.
5.Except as amended above, this ILA remains in full force and effect.
Attachment A
Renewal/Amendment to N. White Chapel Blvd. Funding ILA: 2006 Transportation Bond Program Page 2
APPROVED on this day, the _____ day of ____________________, 2020, by Tarrant County.
Commissioners Court Order No. ______________.
TARRANT COUNTY
STATE OF TEXAS CITY OF SOUTHLAKE
___________________________________ ___________________________________
County Judge Mayor
ATTEST:
___________________________________
City Secretary
APPROVED AS TO FORM: APPROVED AS TO FORM AND
CONTENT:
____________________________________ ___________________________________
Criminal District Attorney's Office* City Attorney
*By law, the Criminal District Attorney’s Office may only approve contracts for its clients. We
reviewed this document as to form from our client’s legal perspective. Other parties may not rely on
this approval. Instead those parties should seek contract review from independent counsel.
CERTIFICATION OF AVAILABLE FUNDS IN THE AMOUNT OF
$_______________________ as follows:
Fiscal year ending September 30, 2018 $
Fiscal year ending September 30, 2019 $
Fiscal year ending September 30, 2020 $ 1,800,000.00
Fiscal year ending September 30, 2021 $ 300,000.00
Fiscal year ending September 30, 2022 $ 85,000.00
----------------------------
$ 2,185,000.00
___________________________________
Auditor's Office
Renewal/Amendment to N. White Chapel Blvd. Funding ILA: 2006 Transportation Bond Program Page 3
ATTACHMENT A
Project Information
City: City of Southlake
Project Name: North White Chapel Boulevard Widening
Project Schedule
Start Date Duration (mo.) End Date *
Design: - - -
ROW Acquisition: - - -
Utility Relocation: - - -
Construction: Oct-2019 28 Dec-2021
* Payments for the construction phase are contingent upon the COUNTY's
reasonable determination that the work regarding this phase has been completed.
County Payment by Phase
Design: $0.00
ROW Acquisition: $0.00
Utility Relocation: $0.00
Construction: $ 2,185,000.00
TOTAL: $ 2,185,000.00
County Payment Schedule by Calendar Quarter (SUBJECT TO CHANGE)
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
2018 $ $ $ $
2019 $ $ $ $ 381,143.97
2020 $ 346,916.70 $ 614,863.57 $ 457,075.76 $ 100,000.00
2021 $ 100,000.00 $ 100,000.00 $ $
2022 $85,000.00 $ $ $