2020-09-15 CC agendaCITY OF
SOUTHLAK,E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA SEPTEMBER 15.2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update by Justin Lewis
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at anv
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
d. Seek advice of the city attorney regarding CARES Act.
e. Seek advice of the city attorney on Open Meetings Act requirements.
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of the economic development
incentive program — Project No. 2014-01.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 15, 2020
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
1. Mayor's Alliance for Unity and Culture Update
B. City Manager's Report
1. IT Professionals Day
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 1, 2020 regular City Council meeting.
B. Approve Resolution No. 20-035, Amending Fee Schedule
C. Approve Resolution No. 20-036, approving new Purchasing Policy
D. Approve Resolution No. 20-037, annual review of investment policy and
investment strategies
E. Approve Interlocal Purchasing Agreement with City of Irving
F. Approve Resolution No. 20-038, City Travel Policy
G. Approve a contract renewal for wayfinding signage replacement and repairs
to Facility Solutions Group, Inc. (FSG) in an amount not to exceed $80,000.
H. Approve the renewal of the Interlocal Agreement (ILA) with Tarrant County
for funding of the construction of North White Chapel Boulevard in an
amount not to exceed $2,185,000.
ZA20-0043, Plat Revision for Lot 1, Ponnapureddy Addition on property
described as Lot 2A1, R.P. Estes Subdivision, being a portion of Lot 2, R.P.
Estes Subdivision, Southlake, Tarrant County, Texas and located at 982 W.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 15, 2020
Page 3 of 6
Dove Rd., Southlake, Texas. Current Zoning: "AG" Agricultural District.
SPIN Neighborhood #5.
J. Plat Extension for the Final Plat for Metairie at Southlake (ZA19-0053) on
property described as Tract 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 W. State Hwy.
114, Southlake, Texas. Current Zoning: "TZD" Transitional Zoning District.
SPIN Neighborhood #3.
K. SV20-0012, Variance to Sign Ordinance No. 704, as amended, for Giggles
& Grins Pediatric Dentistry located at 1480 Corporate Circle, Southlake,
Texas
L. Resolution No. 20-039 amending Resolution No. 18-050A to increase the
number of appointees and revising staggered appointment terms for the
Mayor's Alliance for Unity and Culture Committee.
M. TABLE: ZA20-0040, 1st Reading, Zoning Change and Site/Concept Plan
for GMI, on property described as Tract 11 E, Thomas Easter Survey
Abstract No. 474, City of Southlake, Tarrant County, Texas, and located at
2450 Crooked Lane, Southlake, Texas. Current Zoning: "AG" Agricultural
District. Requested Zoning: "S -P-2" Generalized Site Plan District. SPIN
Neighborhood #8. (The applicant has requested this item be tabled until the
October 6, 2020 City Council meeting.)
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1234, 2nd Reading, Tax Levy Ordinance. PUBLIC HEARING
B. Ordinance No. 1235, 2nd Reading, Approving and adopting the Annual
Budget for Fiscal Year 2021 and approving the revised budget figures for
Fiscal Year 2020 and Multi-year capital improvement. PUBLIC HEARING
C. ZA20-0038, Site Plan for Carroll High School Expansion, on property
described as Lot 1, Block 1, Carroll ISD No. 2 Addition, an addition to the
City of Southlake, Tarrant County, Texas, and located at 800 N. White
Chapel Blvd., Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. SPIN Neighborhood #7.
PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 15, 2020
Page 4 of 6
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions:
A. Resolution No. 20-040, appointing members to the Mayor's Alliance for
Unity and Culture Committee.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, S,l�' h"L40,TPxas, on Friday, September 11, 2020, by 5:00 p.m.,
pursuant to the Texasa� j: n _Ne, Chapter 551.
=o
Amy S Iley, TR
City Secretary ',�• a�.`
If you plan to attend this pub'ic meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 15, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
8. Lester J. Strait v. Savannah Court Partnership PSJ Properties, Ltd. v. Patrick Gray
Custom Homes, Inc. Home Creek, L.L.C. JMJ Torian Properties, L.L.C. Cheatham
Partners The City of Southlake, Texas Laura Hill, in Her Official Capacity as Mayor
of the City of Southlake And Shana Yelverton, in Her Official Capacity as the City
Manager of the City of Southlake, 02 -18 -00203 -CV (Tex. App. 2020)
9. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 15, 2020
Page 6 of 6
Section 551.076: Deliberation regardinq security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety_ The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork