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Item 6D M E M O R A N D U M August 24, 2020 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Chief Financial Officer SUBJECT: Approval of the amended Fiscal Year 2020 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2021 Operating Budget ________________________________________________________________________ Action Requested: Approval of amended Fiscal Year 2020 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2021 Operating Budget. Background Information: Your packet contains the operating budget adopted by the Crime Control and Prevention District Board of Directors on July 30, 2020. The proposed operating budget provides for the continuation of the SRO funding ($1,229,704) and Town Square security initiative ($57,280). New request for FY 2021 includes the following: • CAD/RMS Software replacement $420,000 (As part of the current dispatch services partnership between Southlake, Keller, and Colleyville, a CAD/RMS system is used by 911 operators to manage law enforcement and emergency transportation service calls for service as well as management of records related to those requests. The current system no longer fulfills the needs of the three cities, and for the past year, the partner cities have worked with regional partners in Westlake and Grapevine and with a software selection consultant to identify needs and select a suitable replacement based on the needs assessment. The initial plan was to begin implementation in Fiscal Year 2020 with completion occurring in Fiscal Year 2021. If you recall, $210,000 was budgeted in the current year with an additional $210,000 anticipated in FY 2021. Due to the revised timing of the project full implementation is anticipated during FY 2021.) Achieve the highest standards of safety and security through modern technology and equipment. • Tasers replacement program $ 20,536 (The Southlake Police Department currently includes tasers as part of each officer’s standard issue equipment in order to provide a less lethal tool for officers to utilize to safely gain control in a situation in which the potential for violence exists. Tasers have a five-year useful life and in order to ensure compliance with manufacturer’s recommended replacement guidelines, this equipment is on a five-year replacement schedule that is staggered so that the City is not replacing every issued taser in one budget year. For FY 2021, eleven tasers are identified for replacement. Also included in this request are the necessary materials for the tasers such as training cartridges, duty cartridges, holsters, and battery packs.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. Item 6D • Body Worn Camera System- transfer station $ 1,510 (Body worn cameras utilize a transfer station to maintain battery charge on the devices and to provide a secondary or backup video uploading access point. The Traffic Unit currently operates primarily out of the DPS West Station and the purpose of this request is to provide a transfer station at this location for their use. This transfer station would also provide a secondary area for video uploading for patrol officers who work in the western most patrol districts.) Achieve the highest standards of safety and security through modern technology and equipment and a well- trained, well-equipped, and professional police department. Total funding requested for FY 2021 CCPD operating fund for operations is $1,742,030 and an operating transfer out of $71,493 for indirect charges. Financial Considerations: The proposed operating budget includes projected sales tax and interest income of $1,787,330. $1,742,030 for operating expenditures, transfer out of $71,493 with an ending fund balance of $4,122,199. Strategic Link: C1: Achieve the highest standards of safety and security. B2: Collaborate with select partners to implement service solutions. B6: Optimize the use of technology. F2: Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: A Public Hearing is scheduled for September 1, 2020. Legal Review: None required. Alternatives: Approve or reject the budget submitted Supporting Documents: CCPD Fund Summary-Operating Budget Staff Recommendation: Approval of the amended FY 2020 and adoption of the proposed FY 2021 operating budget. AND PREVENTION DISTRICT - OPERATING FUND 07:45 PM 07/24/20 $ Increase/$ Increase/ 2019 2020 2020 (Decrease)% Increase/2021 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Sales Tax $1,898,389 $1,881,000 $1,759,063 ($121,937)-6.5%$1,749,330 ($131,670)-7.0% Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0% Interest Income $108,734 $95,000 41,500 ($53,500)-56.3%$38,000 ($57,000)-60.0% Total Revenues $2,007,123 $1,976,000 $1,800,563 ($175,437)-8.9%$1,787,330 ($188,670)-9.5% EXPENDITURES Personnel $922,325 $1,161,249 $1,072,781 ($88,468)-7.6%$1,144,884 ($16,365)-1.4% Operations $551,258 $232,503 $232,503 0 0.0%$177,146 (55,357)-23.8% Capital $51,589 $510,419 $300,419 (210,000)-41.1%$420,000 (90,419)-17.7% Total Expenditures $1,525,172 $1,904,171 $1,605,703 ($298,468)-15.7%$1,742,030 ($162,141)-8.5% Net Revenues $481,951 $71,829 $194,860 $123,031 $45,300 ($26,529) Transfers In-SPDC $0 $0 $0 $0 Transfers Out-General Fund (79,000)(79,040)(79,040)(71,493) Transfers Out-Crime Control Project Fun 0 (400,000)(400,000)0 Total Other Sources (Uses)(79,000)(479,040)(479,040)(71,493) Beginning Fund Balance $4,029,621 $4,432,572 $4,432,572 $4,148,392 Ending Fund Balance $4,432,572 $4,025,361 $4,148,392 $4,122,199 (Reference to Section 363.203, Local Government Code, Annual Budget Proposal.) 1. The District does not have any outstanding obligations. 2. There is $4,148,392 in the Operating Fund estimated to be on hand as of the beginning of FY 2021 3. An estimated $1,749,330 is expected to be received by the District during FY2021 in sales tax revenues. 4. Total revenue is estimated at $1,787,330 consisting of sales tax and interest income. 5. Total money requested to fund programs is $1,742,030 for personnel, equipment and technology. 6. Operating transfer of $71,493 requested for indirect charge. 7. The sales tax rate is .125%. 8. There is $4,148,392 in the Operating Fund estimated to be on hand as of the end of FY2020 9. Total revenues available to cover the proposed budget are $1,787,330. SOUTHLAKE CRIME CONTROL FY2021 Proposed Budget October 1, 2020 through September 30, 2021