Item 4AREGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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REGULAR CITY COUNCIL MEETING MINUTES AUGUST 18, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem John Huffman, and
Councilmembers Shahid Shafi, Chad Patton, Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Mayor Pro Tem Shawn McCaskill
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Deputy Director of Public Relations Pilar Schank, Director of
Economic Development and Tourism Daniel Cortez, Director of Community Services
Chris Tribble, Senior Director of Planning and Development Services Ken Baker, Director
of Public Works Rob Cohen, Assistant City Attorney Cara White, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. BAYLOR SCOTT & WHITE HOSPITAL UPDATE BY PRESIDENT CHRIS YORK
Baylor Scott & White Hospital President Chris York provided an update on COVID-19
response, statistics, and other hospital activities.
4. RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS
Mayor Hill recognized outgoing board and commission members Brett Nickel, Chris
Greer, and Akash Shah. Chris Greer was present and was provided a plaque for his
service.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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5. FY 2021 PROPOSED BUDGET – STRATEGIC INVESTMENTS AND CAPITAL
IMPROVEMENTS PROGRAM
City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Chief Financial
Officer Sharen Jackson, and Director of Human Resources provided the FY 2021
proposed budget including Strategic Investments and Capital Improvements.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:26pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:26pm. Executive Session
began at 6:35pm and concluded at 7:10pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:18pm.
3. REPORTS:
3A. MAYOR’S REPORT
3A1. I BELIEVE IN SOUTHLAKE MURAL PROJECT
Director of Community Services Chris Tribble provided an overview of this project.
3B. CITY MANAGER’S REPORT
3B1. CITY AWARDS AND RECOGNITIONS
City Manager Shana Yelverton highlighted several awards that have been recently won
by the City. Awards and recognitions included the Linda Keithley Award for Women in
Public Management (award winner Alison Ortowski); Government Finance Officers
Association Distinguished Budget Presentation Award; and, the International City/County
Management Association Certificate of Achievement in Performance Management.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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3B2. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
4A. APPROVE MINUTES FROM THE AUGUST 4, 2020 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 20-032, AMENDING RESOLUTION NO. 20-025
FOR THE NOVEMBER 3, 2020 GENERAL ELECTION PER GOVERNOR
ABBOTT’S EXTENSION OF THE EARLY VOTING DATES.
4C. APPROVE THE ADOPTION OF THE 5TH EDITION OF THE NORTH CENTRAL
TEXAS COUNCIL OF GOVERNMENT (NCTCOG) STANDARD
SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION.
4D. AUTHORIZE EXPENDITURES WITH ALPHA TESTING, INC., FOR
CONSTRUCTION MATERIALS TESTING SERVICES OF VARIOUS
CONSTRUCTION PROJECTS IN AN AMOUNT NOT TO EXCEED $66,018.
4E. APPROVE RESOLUTION NO. 20-033, SUPPORTING THE APPLICATION OF
GRAPEVINE BUSINESS PARK, LLC TO THE TEXAS COMMISSION ON
ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION AT
THE SOUTHEAST BORDER BETWEEN THE CITY OF SOUTHLAKE AND THE
CITY OF GRAPEVINE, LOCATED AT 500 INDUSTRIAL BLVD., GRAPEVINE,
TEXAS.
4F. APPROVE RESOLUTION NO. 20-031, APPOINTING MEMBERS TO THE
SOUTHLAKE 2035 CORRIDOR PLANNING COMMITTEE.
4G. APPROVE AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR THE
NORTH TARRANT REGIONAL (NTR) SPECIAL WEAPONS AND TACTICS
(SWAT) TEAM BETWEEN THE CITIES OF SOUTHLAKE, KELLER,
COLLEYVILLE, ROANOKE, AND TROPHY CLUB TO INCLUDE THE CHANGE
OF THE KELLER POLICE CHIEF.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4G, as written, appointing
Gina Phalen and Michael Foreman to the Corridor Committee in Item 4F; and, tabling
Items 9A and 9B from the Regular Agenda.
Motion: Huffman
Second: Patton
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Item 4A:
Ayes: Patton, Hill, Smith, Huffman, Archer
Abstain: Shafi
Absent: McCaskill
Approved: 5-0-1
Items 4B-4G, 9A and 9B:
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:33pm.
There being no wishing to speak, Mayor Hill closed the public forum at 7:33pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1232, 2ND READING, AN ORDINANCE AMENDING
CHAPTER 13, “PEDDLERS AND SOLICITORS” OF THE SOUTHLAKE CODE
OF ORDINANCES. PUBLIC HEARING
APPROVED
Assistant Police Chief Ashleigh Casey presented Item 6A and answered questions from
Council.
Mayor Hill opened the public hearing at 7:36pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:36pm.
Motion was made to approve Item 6A, Ordinance No. 1232, 2nd Reading, an ordinance
amending Chapter 13, “Peddlers and Solicitors” of the Southlake Code of Ordinances,
subject to the Staff Report dated August 11, 2020, and noting the following:
- The ordinance expands the definition of “aggressive and intimidating manner” to
include assaultive behavior and adds two offenses to the provisions for which a
solicitor’s permit can be revoked or suspended.
Motion: Huffman
Second: Patton
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1232
AN ORDINANCE AMENDING CHAPTER 13, PEDDLERS AND SOLICITORS, OF THE
CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS, AS AMENDED, BY
PROVIDING ADDITIONAL REGULATIONS FOR SOLICITATION AND CANVASSING
ACTIVITIES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
FOR VIOLATIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6B. ORDINANCE NO. 1231, 2ND READING, ADOPTING THE 2020 NATIONAL
ELECTRICAL CODE (NEC). PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 7:38pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:38pm.
Motion was made to approve Item 6B, Ordinance No. 1231, 2nd Reading, adopting the
2020 National Electrical Code (NEC), subject to the Staff Report dated August 10, 2020.
Motion: Huffman
Second: Patton
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1231
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACTS 1B15, 1B6F, 1B14, 1B6E, 1B, 1B6E, 1B17, AND 1B6H, HARRISON DECKER
SURVEY ABSTRACT NO. 438, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
BEING APPROXIMATELY 1.78 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT “A” FROM “MH” MANUFACTURED HOUSING DISTRICT TO
“I-1” LIGHT INDUSTRIAL DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-711B (ZA20-0027), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR USPI ALL STAR MEDICAL OFFICE ON PROPERTY
DESCRIBED AS LOTS 1 & 2, BLOCK 1, TOWER PLAZA, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
905 AND 925 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING:
"S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Jeff Sudman, representing the applicant, presented and also answered questions from
Council.
Motion was made to approve Item 7A, Ordinance No. 480-711B (ZA20-0027), 1st
Reading, Zoning Change and Site Plan for USPI All Star Medical Office on property
described as Lots 1 & 2, Block 1, Tower Plaza, an addition to the City of Southlake,
Tarrant County, Texas and located at 905 and 925 E. Southlake Blvd. subject to the Staff
Report dated August 11, 2020, and Site Plan Review Summary No. 3, dated July 31,
2020, and noting the following:
- Approving the front entrance modification as presented this evening with the brass
color canopy.
Motion: Huffman
Second: Patton
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
7B. ORDINANCE NO. 480-769 (ZA20-0028), 1ST READING, ZONING CHANGE AND
SITE PLAN FOR ZEM PROPERTIES PHASE 2, ON PROPERTY DESCRIBED
AS TRACTS 1B15, 1B6F, 1B14, 1B6E, 1B, 1B6E, 1B17, AND 1B6H, HARRISON
DECKER SURVEY ABSTRACT NO. 438, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 1211, 1213,1215, AND 1217
TIMBERLINE COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: “MH”
MANUFACTURED HOUSING DISTRICT. REQUESTED ZONING: “I-1” LIGHT
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2020
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APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7B and
answered questions from Council.
Motion was made to approve Item 7B, Ordinance No. 480-769 (ZA20-0028), 1st Reading,
Zoning Change and Site Plan for ZEM Properties Phase 2, on property described as
Tracts 1B15, 1B6F, 1B14, 1B6E, 1B, 1B6E, 1B17, and 1B6H, Harrison Decker Survey
Abstract No. 438, City of Southlake, Tarrant County, Texas, and located at 1211,
1213,1215, and 1217 Timberline Court subject, to the Staff Report dated August 11, 2020,
and Site Plan Review Summary No. 2, dated May 29, 2020, and granting the following:
- The variance to Tree Preservation Ordinance 585-E. There is 25% of existing tree
cover on the property and a minimum of 60% of the tree cover is required to be
preserved. The applicant is proposing to preserve 42%.
And noting the following:
- The action is for a site plan approval of an approx. 10,669 sq. ft. office/warehouse
building (phase 2) and concept plan approval of an approx. 15,678 sq. ft.
office/warehouse building (Phase 3). A site plan for phase 3 will have to be
approved by a future City Council prior to building construction.
Motion: Huffman
Second: Patton
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
7C. ORDINANCE NO. 480-CCCCC, 1ST READING, AMENDMENT TO ZONING
ORDINANCE NO. 480, AS AMENDED, SECTION 37 “DT” DOWNTOWN
DISTRICT. THE PURPOSE OF THIS REQUEST IS TO AMEND “DT” DISTRICT
TO ALLOW GREATER FLEXIBILITY FOR ADMINISTRATIVE APPROVAL OF
STOREFRONT FAÇADE DESIGNS. SPIN NEIGHBORHOOD #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7C and
answered questions from Council.
Motion was made to approve Item 7C, Ordinance No. 480-CCCCC, 1st Reading,
amendment to Zoning Ordinance No. 480, as amended, Section 37 “DT” Downtown
District. The purpose of this request is to amend “DT” district to allow greater flexibility for
administrative approval of storefront façade designs, subject to the Staff Report dated
August 11, 2020, and noting the following:
- The ordinance will also append the Downtown District Design Guidelines with
visual exhibits providing guidance for administrative approvals and use of branding
color.
Motion: Huffman
Second: Patton
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Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
Approved: 6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV20-0009, VARIANCES TO THE GATEWAY PLAZA PHASE II SIGN
REGULATIONS AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR ONE
STOP NUTRITION LOCATED AT 2704 E. SOUTHLAKE BLVD., SUITE 101,
SOUTHLAKE, TEXAS.
MOVED TO CONSENT AND TABLED UNTIL THE SEPTEMBER 1, 2020 CITY
COUNCIL MEETING.
9B. MSP20-0004, AMENDMENT TO THE WATERMERE CONDITIONAL SIGN
PERMIT SIGN REGULATIONS LOCATED AT 101 AND 201 WATERMERE
DRIVE, SOUTHLAKE, TEXAS.
MOVED TO CONSENT AND TABLED UNTIL THE SEPTEMBER 15, 2020 CITY
COUNCIL MEETING.
9C. MSP20-0005, MASTER SIGN PLAN FOR THE WESTIN HOTEL SOUTHLAKE,
GENERALLY LOCATED AT THE NORTHWEST CORNER OF WESTBOUND
SH 114 FRONTAGE ROAD AND GRACE LANE AND SPECIFICALLY
LOCATED AT 1200 E. SH 114., SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9C and
answered questions from Council.
Motion was made to approve Item 9C, MSP20-0005, Master Sign Plan for the Westin
Hotel Southlake, generally located at the northwest corner of westbound SH 114 frontage
road and Grace Lane and specifically located at 1200 E. SH 114., subject to the Staff
Report dated August 11, 2020, and noting the following:
- Approving the MSP presented but noting the following:
o Attached building signs identified as signs B1 through B6 are approved but
the applicant will choose between installing either sign B3 or sign B4 but not
both;
o The two monument signs (identified as sign types M1 and M2) are approved
but the property address numbers will be placed at the top of the sign;
o Accent lighting on the building is allowed per the exhibit and light color may
change from the white light for seasonal or special occasions but the
flashing or pulsating of the light source is prohibited.
o Selecting Option 2 for signs identified as P6 and P7.
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Motion: Huffman
Second: Patton
Ayes: Shafi, Patton, Hill, Smith, Huffman, Archer
Absent: McCaskill
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:29pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 1st DAY OF SEPTEMBER 2020.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary