Loading...
2020-08-24 CEC Meeting C� I (­)F SOUTHLAKE TEXAS Community Engagement Committee Meeting Agenda August 24, 2020 6:00 p.m. LOCATION: Southlake Town Hall 1400 Main Street, Room 4A Southlake, Texas 76092 Also available via VIRTUAL ACCESS NOTICE IS HEREBY GIVEN in accordance with the order of the Office of the Governor issued March 16, 2020, the Community Engagement Committee will conduct this meeting both in-person and virtually in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). This Notice and Meeting Agenda, are posted online at b.ttp�,-/L\ALwA.-cit otqgqtWake.com/AgendaCenter The public will be permitted to offer public comments as provided by the agenda and as permitted by the presiding officer during the meeting via hftps://bit.ly/0824SLKCEC hosted through Webex. A recording of this meeting will be made and will be available to the public in accordance with the Open Meetings Act. AGENDA: 1. Call to order 2. Approve June 8, 2020 CEC meeting minutes 3. 2020 Census communication and participation update 4. Staff reports a. Emergency Preparedness Month b. SPIN Update c. Economic Impact Update 5. Community Engagement Plan overview and activity 6. Consider 2020 CEC calendar revisions 7. Discuss future agenda items 8. Adjournment A quorum of the City Council or other board or commission may or may not be present at this meeting. CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, SgptfiWk6r,a/Texas on Friday, August 21, 2020, by 6:00 p.m., pursuant to Chapter 551 of thTr9�rent Code. VV �, Veronica Lomas TRtAC Zku. Deputy City Secr�ry" •. ..,..• ° If you plan to attend�this'meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 748-8016, and reasonable accommodations will be made to assist you. 0CITY OF SOUTHLAKE 9 TEXAS COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: August 24th, 2020 LOCATION: Southlake Town Hall 1400 Main Street, Room 4A Southlake, Texas 76092 Also available via VIRTUAL ACCESS TIME: 6:00 P.M. COMMITTEE MEMBERS PRESENT: Place 1 — Sherry Berman, Chair Place 2 —Vandana Tanneru Place 3 —Vikram Jangam Place 5 — Jessica Coffee, Secretary COMMITTEE MEMBERS NOT PRESENT: Place 4 — Ben Siebach Place 6 — Rashmi Singh, Vice Chair Place 7 —Vacant STAFF PRESENT: Lauren E. LaNeave, Assistant to the City Manager Jerod Potts, Policy & Strategic Initiative Principal Planner CITY COUNCIL MEMBERS PRESENT: N/A OTHERS PRESENT: N/A REGULAR AGENDA 1. Call to order. Meeting called to order at 6:15 p.m. by Sherry Berman, Chair. 2. Approve June 8, 2020 CEC meeting minutes. Jessica made a motion approve the minutes as written. Vandana provided a second. Approved (4-0). Meeting Minutes: Community Engagement Committee Meeting—August 24th, 2020 Page 1 of 4 dip in February. May and June were above 2019 levels. Sherry mentioned that we need to push these positive numbers out to the community and encourage further economic support. Hotel Occupancy Tax in Q1 was strong, dipped in Q2, and in Q3 there is very little; staff reevaluated estimates knowing the City is in a recovery phase. Marketing push for staycations. Sherry mentioned the City should consider Southlake host tournaments to bring in people as COVID-19 numbers allow. In terms of business survival rates, for years 1 through 5, Southlake has a greater than national average survival rate. The daytime population (those who visit versus those who reside in the area) averages for 2016-2020 were consistent. Commercial development is naturally going to slow due to build out. Residential permits naturally declining as well. Estimated approximately 30,000+ buildout population. In terms of business closures, there were four between April and now, and two of the spaces have already been occupied or will be soon. 5. Community Engagement Plan overview and activity. Lauren began the discussion by talking about strategizing with the CEC for consistency. Staff discussed coming up with policy recommendations on how to engage the public and plans on how to do so. Each plan recommendation will tie to larger city objectives that flow through the overarching city plan. Jerod led a brainstorming activity to help with the planning. Given the current CEC schedule consideration should be made to add in meetings. Staff discussed tying goals and objectives to the City's strategic plan. The Committee reviewed identified strengths and opportunities based on the results of the CEC survey. Vandana mentioned that SPIN meetings only get attention when there are controversial topics, and suggested ways to get community members to be more involved to raise awareness and visibility of SPIN. Staff asked the Committee what they think the least engaged person would say are the strengths and opportunities for engagement in the community. Vikram noted there should be an opportunity for more consistent engagement outside of controversial issues. Sherry noted an opportunity to push more positive information out. Staff reviewed some of the opportunities. Vandana mentioned sending out surveys about ideas on what opportunities and interests the community has and how to get more community members involved around these interests. Staff walked through the mind mapping tree exercise with the Committee. For each corporate objective, pin the opportunities to find potential solutions. This helps to retain focus and prevent scope creep. Regarding promoting timely accessible meaningful and inclusive engagement tools, the Committee discussed opportunities to implement; Sherry mentioned the pandemic, Jessica mentioned considerations for vulnerable populations that do not have access to internet-based communication tools. Staff Meeting Minutes: Community Engagement Committee Meeting—August 24th, 2020 Page 3 of 4