Item 4AREGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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REGULAR CITY COUNCIL MEETING MINUTES AUGUST 4, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and
Councilmembers Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem John Huffman, and Councilmembers
Shahid Shafi, Chad Patton.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez,
Director of Community Services Chris Tribble, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Assistant City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: SARAH WEAVER
Ms. Sarah Weaver provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE LEADERSHIP SOUTHLAKE
PRESENTATION
Southlake Chamber of Commerce Leadership Chair Lori Cerami provided a presentation
of the Leadership class.
4. FY 2021 BUDGET – GUIDING PRINCIPLES
Chief Financial Officer Sharen Jackson presented the FY 2021 Budget – Guiding
Principles.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:39pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:15pm. Executive Session
began at 6:33pm and concluded at 7:10pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:30pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. NATIONAL PARKS & RECREATION MONTH
City Manager Shana Yelverton introduced Director of Community Services Chris Tribble
who provided a recap of events that took place during National Parks & Recreation Month.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
4A. APPROVE MINUTES FROM THE JUNE 16, 2020 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 20-030, RATIFYING NEW AND EXISTING
TEMPORARY REGULATIONS AND ACTIVITIES FOR SOUTHLAKE
BUSINESSES DURING THE COVID -19 EMERGENCY UNTIL SEPTEMBER 30,
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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2020 AND AUTHORIZING THE CITY MANAGER TO EXTEND, IMPLEMENT
AND ENACT THESE OR SIMILAR REGULATIONS OR ACTIVITIES BEYOND
SEPTEMBER 30, 2020.
4C. APPROVE ORDINANCE NO. 1231, 1ST READING, ADOPTING THE 2020
NATIONAL ELECTRICAL CODE (NEC).
4D. APPROVE A CONTRACT RENEWAL WITH AETNA TO PROVIDE EMPLOYEE
HEALTH INSURANCE, DENTAL INSURANCE, AND VISION INSURANCE
BENEFITS FOR PLAN YEAR OCTOBER 1, 2020 THROUGH SEPTEMBER 30,
2021.
4E. APPROVE A CONTRACT RENEWAL WITH STANDARD INSURANCE
COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE
INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2020 THROUGH
SEPTEMBER 30, 2021.
4F. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR THE
CITYWIDE 2D RAIN-ON-MESH HYDROLOGIC/HYDRAULIC MODELING AND
FLOODPLAIN MAPPING PROJECT IN THE AMOUNT OF $99,915.
4G. APPROVE A REVISED ADVANCED FUNDING AGREEMENT (AFA) WITH
TXDOT FOR THE REPLACEMENT OF THE S. WHITE CHAPEL
BOULEVARD/PLEASANT RUN BRIDGE.
4H. APPROVE AN ADDENDUM TO THE PROPOSAL FROM FORD AUDIO-VIDEO
SYSTEMS, LLC., WHICH WAS APPROVED BY COUNCIL ON JUNE 2, 2020.
4I. APPROVE THE PURCHASE OF SERVERS TO SUPPORT A NEW CITRIX
ENVIRONMENT FROM DELCOM GROUP IN AN AMOUNT NOT TO EXCEED
$55,000.
4J. APPROVE RENEWAL OF LEASE AGREEMENT AND AMENDMENT FOR
HOLIDAY DECORATIONS AND INSTALLATION SERVICES WITH
CHRISTMAS BY ZENITH FOR SOUTHLAKE TOWN SQUARE, DPS
HEADQUARTERS, SOUTHLAKE TENNIS CENTER AND THE MARQ
SOUTHLAKE FOR AN AMOUNT NOT TO EXCEED $161,830.
4K. ORDINANCE NO. 1232, 1ST READING, AN ORDINANCE AMENDING
CHAPTER 13, "PEDDLERS AND SOLICITORS" OF THE SOUTHLAKE CODE
OF ORDINANCES.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4K, as written.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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Motion: McCaskill
Second: Archer
Ayes: McCaskill, Hill, Smith, Archer
Absent: Shafi, Patton, Huffman
Approved: 4-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:40pm.
Keith Coulter, 1690 Bent Creek Dr., spoke about the use of public park assets.
Guy Midkiff, 921 Midland Creek Dr., did not wish to speak, but wished to register a
speaker card and stated, “resolution to examining the resolution with DDC.”
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:43pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-770 (ZA20-0030), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR YATES CORNER ON PROPERTY DESCRIBED AS
TRACT 1E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2190 E. DOVE
RD., SOUTHLAKE, TEXAS. CURRENT ZONING: "C-1" NEIGHBORHOOD
COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:11pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:11pm.
Motion was made to approve Item 6A, Ordinance No. 480-770 (ZA20-0030), 2nd
Reading, Zoning Change and Site Plan for Yates Corner on property described as Tract
1E01, Francis Throop Survey, Abstract No. 1511, Southlake, Tarrant County, Texas and
located at 2190 E. Dove Rd., subject to the Staff Report dated July 28, 2020 and Revised
Plat Review Summary No. 2, dated June 16, 2020, and granting the following:
1. Subdivision Ordinance No. 483, as amended, to allow no right of way dedication.
2. Subdivision Ordinance No. 483, as amended, to allow no ≥ 8’ multi-use trail along
E. Dove Rd. and no 5’ sidewalk along N. Kimball Ave.
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3. Driveway Ord. No. 634, as amended, to allow the driveways as shown on the plan
with regard to distance to an intersection, minimum centerline spacing along a
roadway, driveway throat width, stacking depths on all driveways, and a
commercial driveway on a collector. The existing driveways are nonconforming.
4. Landscape Ord. No. 544, as amended, to allow the parking lot landscaping as
shown on the site plan and landscape plan.
Motion: McCaskill
Second: Archer
Ayes: McCaskill, Hill, Smith, Archer
Absent: Shafi, Patton, Huffman
Approved: 4-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-770
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
1E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511, SOUTHLAKE, TARRANT
COUNTY, TEXAS, BEING APPROXIMATELY 0.541 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “C-1” NEIGHBORHOOD
COMMERCIAL DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT, AS DEPICTED
ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED
IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 4, 2020
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Mayor Hill adjourned the meeting at 7:45pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 18TH DAY OF AUGUST 2020.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary