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Item 4I - Memo M E M O R A N D U M August 04, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4I: Approve the purchase of servers to support a new Citrix environment from Delcom Group in an amount not to exceed $55,000. Action Requested: Approve the purchase of servers to support a new Citrix environment from Delcom Group in an amount not to exceed $55,000. Background Information: The current Citrix servers, which reached end of life five (5) years ago, are comprised of a mixture of different servers that do not have the capacity to fully support the Citrix environment the City currently has, much less being able to support a new environment described below. With the help of a Citrix consultant, the City will migrate to Citrix ADC VPX which will provide the following benefits, as well as eliminate the risk described above: • Complete web and application load balancing. • Establish a secure and stable remote access. • Reduce hardware server cost by about 60%. • Accelerate application performance by 500%, decreasing load time. • Improve application security with centralized policy management. • Provide monitoring of application and network traffic. Once the project is complete, the new environment will provide a stable platform, improving telecommuting abilities and ensuring e-service continuity. Honorable Mayor and City Council Page 2 of 2 Financial Considerations: This item will be funded through the CARES grant. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • B6 Optimize the use of technology • B4 Provide high quality services through sustainable business practices • B2 Collaborate with select partners to implement service solutions Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving the proposal would be: 1. Deny proposal and continue operating as normal, recognizing the current impact it is having on staff. 2. Direct staff to explore revisions to scope of work and amend the agreement to reflect those revisions. Supporting Documents: Quote Staff Recommendation: Staff recommends approval to purchase the servers from Delcom Group. Warranty and Maintenance PART NUMBER PART DESCRIPTION QTY UNIT PRICE EXT. PRICE P20248-B21 HPE PROLIANT DL380 GEN10 - RACK-MOUNTABLE - XEON GOLD 5220 2.2 GHZ - 32 GB 4.00 $3,392.67 $13,570.68 DIR contract price: $4765.83 P02499-B21 INTEL XEON GOLD 5220 / 2.2 GHZ PROCESSOR 4.00 $1,635.80 $6,543.20 DIR contract price: $1793.31 P00924-B21 32GB 2RX4 PC4-2933Y-R SMART KIT 60.00 $296.94 $17,816.40 DIR contract price: $696.90 P06194-B21 HPE READ INTENSIVE - SOLID STATE DRIVE - 480 GB - SATA 6GB/S 8.00 $308.44 $2,467.52 DIR contract price: $293.25 727055-B21 HPE 562SFP+ - NETWORK ADAPTER 16.00 $416.73 $6,667.68 DIR contract price: $458.85 826694-B21 HPE X16/X16 RISER KIT - RISER CARD 4.00 $74.93 $299.72 DIR contract price: $82.11 455883-B21 HPE - SFP+ TRANSCEIVER MODULE - 10 GIGE 16.00 $405.80 $6,492.80 DIR contract price: $447.81 865414-B21 800W FLEX SLOT PLAT HPLUG LH P/S KIT 4.00 $224.61 $898.44 DIR contract price: $248.40 BILL TO:JOB LOCATION: COMPANY:CITY OF SOUTHLAKE COMPANY:City of Southlake - Information Technology DATE:June 23, 2020 ADDRESS:1400 Main Street ADDRESS:600 State St.SALES REP:JASON POTTS STE> 4101 PHONE: Southlake, TX 76092 Southlake, TX 76092 EMAIL:JPOTTS@DELCOMGROUP.COM CONTACT:Randy Nix CONTACT:CONTRACT #DIR-TSO-4160 HPE PHONE:(817)748-8400 PHONE: TITLE: (4) HPE DL380 G10 Servers SCOPE OF WORK: Page 1 of 2Printed: 07/07/2020 QUOTATION 21146 SUBTOTAL:$54,756.44 SHIPPING:$150.00 TAX:$0.00 TOTAL:$54,906.44 Delcom Terms and Conditions Delcom Terms and Conditions Page 2 of 2Printed: 07/07/2020 QUOTATION 21146