Item 4I - Memo
M E M O R A N D U M
August 04, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4I: Approve the purchase of servers to support a new Citrix
environment from Delcom Group in an amount not to exceed
$55,000.
Action
Requested: Approve the purchase of servers to support a new Citrix
environment from Delcom Group in an amount not to exceed
$55,000.
Background
Information: The current Citrix servers, which reached end of life five (5)
years ago, are comprised of a mixture of different servers that
do not have the capacity to fully support the Citrix environment
the City currently has, much less being able to support a new
environment described below.
With the help of a Citrix consultant, the City will migrate to
Citrix ADC VPX which will provide the following benefits, as
well as eliminate the risk described above:
• Complete web and application load balancing.
• Establish a secure and stable remote access.
• Reduce hardware server cost by about 60%.
• Accelerate application performance by 500%,
decreasing load time.
• Improve application security with centralized policy
management.
• Provide monitoring of application and network traffic.
Once the project is complete, the new environment will
provide a stable platform, improving telecommuting abilities
and ensuring e-service continuity.
Honorable Mayor and City Council
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Financial
Considerations: This item will be funded through the CARES grant.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• B4 Provide high quality services through sustainable
business practices
• B2 Collaborate with select partners to implement
service solutions
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1. Deny proposal and continue operating as normal,
recognizing the current impact it is having on staff.
2. Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Quote
Staff
Recommendation: Staff recommends approval to purchase the servers from
Delcom Group.
Warranty and Maintenance
PART NUMBER PART DESCRIPTION QTY UNIT PRICE EXT. PRICE
P20248-B21 HPE PROLIANT DL380 GEN10 - RACK-MOUNTABLE - XEON GOLD 5220 2.2 GHZ - 32 GB 4.00 $3,392.67 $13,570.68
DIR contract price: $4765.83
P02499-B21 INTEL XEON GOLD 5220 / 2.2 GHZ PROCESSOR 4.00 $1,635.80 $6,543.20
DIR contract price: $1793.31
P00924-B21 32GB 2RX4 PC4-2933Y-R SMART KIT 60.00 $296.94 $17,816.40
DIR contract price: $696.90
P06194-B21 HPE READ INTENSIVE - SOLID STATE DRIVE - 480 GB - SATA 6GB/S 8.00 $308.44 $2,467.52
DIR contract price: $293.25
727055-B21 HPE 562SFP+ - NETWORK ADAPTER 16.00 $416.73 $6,667.68
DIR contract price: $458.85
826694-B21 HPE X16/X16 RISER KIT - RISER CARD 4.00 $74.93 $299.72
DIR contract price: $82.11
455883-B21 HPE - SFP+ TRANSCEIVER MODULE - 10 GIGE 16.00 $405.80 $6,492.80
DIR contract price: $447.81
865414-B21 800W FLEX SLOT PLAT HPLUG LH P/S KIT 4.00 $224.61 $898.44
DIR contract price: $248.40
BILL TO:JOB LOCATION:
COMPANY:CITY OF SOUTHLAKE COMPANY:City of Southlake -
Information Technology DATE:June 23, 2020
ADDRESS:1400 Main Street ADDRESS:600 State St.SALES REP:JASON POTTS
STE> 4101 PHONE:
Southlake, TX 76092 Southlake, TX 76092 EMAIL:JPOTTS@DELCOMGROUP.COM
CONTACT:Randy Nix CONTACT:CONTRACT #DIR-TSO-4160 HPE
PHONE:(817)748-8400 PHONE:
TITLE:
(4) HPE DL380 G10 Servers
SCOPE OF WORK:
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QUOTATION 21146
SUBTOTAL:$54,756.44
SHIPPING:$150.00
TAX:$0.00
TOTAL:$54,906.44
Delcom Terms and Conditions
Delcom Terms and Conditions
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QUOTATION 21146