Item 4H - MemoCITY OF
SCOUTHLAKE
MEMORANDUM
August 04, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4H: Approve an addendum, to the proposal from Ford Audio -
Video Systems, LLC., which was approved by Council on June 02,
2020.
Action
Approve an addendum, • the proposal fr. • • • •
Video Systems, LLC., which was approved by Council on
June 02, 2020.
Background
Information: Council approved the partnership with Ford Audio -Video
Systems on e 02, 2020designed to overhaul •expand
the camera coverage within Town Square east and west
parking garages. proposed addendum • adding in
the cost to redo the electrical wiring and network cabling in
both ga ra g and cabling supplied
within the garages is deteriorating. Much of it was not out -door
rated cabling, or protected wiring, causing it to fail or fray over
the last decade. By redoing the wiring, the City is enduring all
components of the new camera infrastructure will be stable
and provide the needed coverage and security. The total
approval for this addendum is $120,000.
Financial
Considerations: The 2020 adopted budget included $700,000 for year one of
the camera project. The adopted budget included the funds
in the Technology Infrastructure and Security Fund. The
parking garages are located in the TIRZ boundaries, therefore
recommends a budget amendment to fund the project from
TIRZ.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• C1 Achieve the highest standards of safety and
security
• B5 Enhance service delivery through continual
process improvement
Honorable Mayor and City Council
Page 2 of 2
• B6 Optimize the use of technology
Citizen Input/
Board Review: No requirement exists.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1. Do not approve proposal and continue operating as
normal, recognizing the current limitations and
issues, and understanding the impact towards the
City.
2. Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Proposal from Ford Audio -Video Systems, LLC
Staff
Recommendation: Staff recommends approving item as proposed.
CHANGE ORDER
Between
FORD AV & CUSTOMER
PROJECT: DATE: 06/29/2020
JOB NUMBER: 2003224
CLIENT: CHANGE ORDER NUMBER: 0001
AGREEMENT DATE: 06/29/2020
AGREEMENT FOR:
The Agreement Scope of Work is changed as follows: Ford AV will now provide for all costs associated conduit
installation, materials and labor, as it pertains to the new CCTV system at Southlake Town Square Parking
Garages (East and West). This new scope change agreement overrides previously stated exclusion: 14(d) in the
proposal for this project, and the electrical conduit requirements will fall under the responsibility of Ford AV.
The original Agreement sum was ...................................... $ 468,935.00
Net change by previous Change Orders ................................. $ 0.00
The revised Agreement sum prior to this Change Order ...................... $ 0.00
The Agreement sum shall (increase/decrease) by this
Change Order in the amount of ..................................... $ 115,294.00
The new Agreement sum including this Change Order is ..................... $ 584,229.00
The Agreement time will be (increased/decreased/unchanged) by days.
The date of Substantial Completion as of the date of this Change Order is
FORD AUDIO -VIDEO SYSTEMS LLC.
Greg Bowes, Contracts Administrator
Principal signature
Print Name and Title
(C:\Users\wadea\OneDrive\Desktop\2003224 City of Southlake\FORM.CONDUIT2003224Change Order Between Ford AV
& Customer.doc, 6/29/2020 12:08 PM) Page 1 of 1 PROPRIETARY & CONFIDENTIAL. The information contained
herein is for use by authorized Ford AV employees and is to be communicated only to Ford AV employees with a need to
know.
fore
REVISED May 27, 2020
Ms. Kodi Wilder
City of Southlake
1400 Main Street
Southlake, TX 76092
RE: Garage Security Cameras
Dear Ms. Wilder:
Ford Audio -Video Systems, LLC (Ford) respectfully submits for your consideration the attached proposal, which covers
the details of the system requirements in the following outline:
A. Introduction
B. Description of Work and Responsibilities
C. Installation Schedule
D. Equipment List
E. Cost Summary and Terms
F. Guarantees and Limitations of Warranty
G. Training and Documentation
H. Building Construction and Installation
I. Acceptance
The proposed systems are based upon our understanding of your requirements as communicated to us during our meetings
and conversations. If there are any changes that need to be made, please let us know. We invite you to compare our
systems with any other: in quality, price, and professionalism of installation, we are second to none.
This proposal contains confidential pricing, design, and installation information that is proprietary to Ford and utilizes
Ford Audio -Video Systems, LLC's TIPS Contract #171001. It is provided for your private use, and is not to be disclosed,
in part or in whole, without the express, written authorization of Ford. Please let us know if any questions arise. We
look forward to serving you.
Sincerely,
FORD AUDIO -VIDEO SYSTEMS, LLC
Eamon Coy, CTS
Account Manager
Voice: 972-241-9966
Email: coye@forday.com
Website: www.forday.com
FORD AUDIO -VIDEO SYSTEMS, LLC
Mathew Scott Hall
Vice President
4901 Statesman Drive, Irving, TX 75063 972-241-9966 vnv Jorday.com
City of Southlake
Garage Security Cameras
REVISED May 27, 2020
Proposal
For
City of Southlake, TX
A. INTRODUCTION
Ford Audio -Video Systems, LLC
Submitted By. Eamon Coy, CTS, .Account Manager
Pairs 2 of20
This proposal provides a description of the technology incorporated into the systems, lists the major
equipment and components, and states the terms, conditions, and responsibilities. Individual components
and quantities may be changed, deleted, added, or designated as optional to be added to the system at a
future date.
:? 171081:MIUlm Cole Eel SIT163:1M
Ford shall supply and install the following systems for the City of Southlake, TX (Customer) in their
remodel project:
Ford shall supply and install the following camera assemblies identified by their `Type' at the
locations identified in the following scope of work.
a. Type A camera assembly: Avigilon 15C-H4A-3MH-180, three (3) x 5MP (multi -head)
4.0mm lens, with BY view; includes dome bubble and outdoor pendant mount
1) Type A.1 with wall mount adaptor and IR illuminator ring
2) Type A.2 with pole mount adaptor
b. Type B camera Assembly: Avigilon 24C-H4A-3MH-180, three (3) x 8MP (multi -head),
5.2mm lens, with 180' view; includes dome bubble and outdoor pendant mount and wall
mount adaptor
C. Type C camera assembly: Avigilon 24C-H4A-3MH-270, three (3) x 8MP (multi -head),
4.Omm lens, with 18Y view; includes dome bubble and outdoor pendant mount and corner
mount adaptor
d. Type D camera assembly: Avigilon 4.0C-H5A-DOl-IR, single 4MP, 3.3-9mm lens
e. Type E camera assembly: Avigilon 2.0C-H5A-DOl-IR, single 2MP, 3.3-9mm lens
f. Type F camera assembly: Avigilon 8.OH5A-BOI-IR, single 8MP, 4.9-8mm lens
g. Type G camera assembly: Avigilon 8.00-MA-DOl-IR, single 8MP, 4.9-8mm lens
h. All cameras shall be equipped with the Avigilon ACC 7 Enterprise Edition camera license
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\_Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-22661 I -Garage Security Cameras R-1 doe.,
527/2020 11:20 ANEI Page 2 of 20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside their respective companies.
City of Souddake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 3 of20
2. West Parking Garage — Floor 1 (fifteen [15] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the southwest
wall to provide coverage of the interior of the parking garage.
b. One (1) Type A.1 camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
C. Three (3) Type A.1 camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
d. Two (2) Type A.1 camera assemblies shall be provided and mounted along the north wall
to provide coverage of the interior of the parking garage.
e. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the southwest vehicle entrance/exit to provide coverage of vehicles entering and exiting
the parking garage.
f. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the east vehicle entrance/exit to provide coverage of vehicles entering and exiting the
parking garage.
g. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the north vehicle entrance/exit to provide coverage of vehicles entering and exiting the
parking garage.
h. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
i. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the south elevator landing to provide coverage of persons entering and exiting the elevator.
j. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northeast elevator landing to provide coverage of persons entering and exiting the
elevator.
3. West Parking Garage — Floor 2 (twelve [12] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the southwest
wall to provide coverage of the interior of the parking garage.
b. One (1) Type A.1 camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
C. Three (3) Type A.l camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
d. Two (2) Type A.1 camera assemblies shall be provided and mounted along the north wall
to provide coverage of the interior of the parking garage.
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\ Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-I.docx,
5a7/2020 11:20 AM) Page 3 of20 PROPRIETARY INFORMA EON. The information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside their respective companies.
City of SoutIda1m Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 4 of20
e. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the south elevator landing to provide coverage of persons entering and exiting the elevator.
g. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northeast elevator landing to provide coverage of persons entering and exiting the
elevator.
4. West Parking Garage — Floor 3 (twelve [12] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the southwest
wall to provide coverage of the interior of the parking garage.
b. One (1) Type A.1 camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
C. Three (3) Type A.1 camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
d. Two (2) Type A.1 camera assemblies shall be provided and mounted along the north wall
to provide coverage of the interior of the parking garage.
e. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
f. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the south elevator landing to provide coverage of persons entering and exiting the elevator.
g. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northeast elevator landing to provide coverage of persons entering and exiting the
elevator.
5. West Parking Garage — Floor 4 (fourteen [14] cameras)
a. Six (6) Type A.2 camera assemblies shall be provided and mounted on the lamp posts to
provide coverage of the parking deck.
b. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
C. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the south elevator landing to provide coverage of persons entering and exiting the elevator.
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\ Town Square CCTV - 226611\Pmposal-Fhnd\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-Ldocx,
5/27/2020 1 h20 AMI) Page 4 of20 PROPRIETARY INFORMATION. The infermarom contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside thew respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 5 of 20
d. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northeast elevator landing to provide coverage of persons entering and exiting the
elevator.
C. One (1) Type B camera assembly shall be provided and mounted on the west exterior wall
to provide street level coverage.
f. One (1) Type B camera assembly shall be provided and mounted on the north exterior wall
to provide street level coverage.
g. One (1) Type B camera assembly shall be provided and mounted on the east exterior wall
to provide street level coverage.
h. One (1) Type F camera assembly shall be provided and mounted on the northeast exterior
wall to provide street level coverage.
i. One (1) Type C camera assembly shall be provided and mounted on the south exterior wall
to provide street level coverage.
6. East Parking Garage — Floor 1 (thirteen [ 13] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the west wall
to provide coverage of the interior of the parking garage.
b. Three (3) Type A.1 camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
C. One (1) Type G camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
d. One (1) Type G camera assembly shall be provided and mounted on the north wall to
provide coverage of the interior of the parking garage.
e. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the north vehicle entrance/exit to provide coverage of vehicles entering and exiting the
parking garage.
f. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the west vehicle entrance/exit to provide coverage of vehicles entering and exiting the
parking garage.
g. One (1) Type D camera assembly shall be provided and mounted from the ceiling inside
the east vehicle entrance/exit to provide coverage of vehicles entering and exiting the
parking garage.
h. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the southwest elevator landing to provide coverage of persons entering and exiting the
elevator.
(S:\Sales\03 DAL\COVE\City of Sou throso - CSTXGRA\ Town Square CCTV - 226611\Proposal-Fwl\sckm-COYE-CSTXGRA-226611-Garage Security Cantons R-I docx,
5R72020 11:20 AM) Page 5 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe Parties hereto and is not for
general distribution within or outside then respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Pace 6 of20
One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
East Parking Garage — Floor 2 (ten [10] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the west wall
to provide coverage of the interior of the parking garage.
b. Three (3) Type A.1 camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
C. One (1) Type G camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
d. One (1) Type G camera assembly shall be provided and mounted on the north wall to
provide coverage of the interior of the parking garage.
e. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the southwest elevator landing to provide coverage of persons entering and exiting the
elevator.
f. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
8. East Parking Garage — Floor 3 (ten [10] cameras)
a. Three (3) Type A.1 camera assemblies shall be provided and mounted along the west wall
to provide coverage of the interior of the parking garage.
b. Three (3) Type A.1 camera assemblies shall be provided and mounted along the east wall
to provide coverage of the interior of the parking garage.
C. One (1) Type G camera assembly shall be provided and mounted on the south wall to
provide coverage of the interior of the parking garage.
d. One (1) Type G camera assembly shall be provided and mounted on the north wall to
provide coverage of the interior of the parking garage.
e. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the southwest elevator landing to provide coverage of persons entering and exiting the
elevator.
f. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
(S:\Sales\03 DAL\COYE\City of Souddake - CSTXGRA\ Town Square CCTV - 22661ITmposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-l. docx,
527/2020 I L20 AM) Page 6 of 20 PROPRIETARY INFORMATION, The Information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside thew respective memories.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 7 of20
9. East Parking Garage — Floor 4 (eleven [11] cameras)
a. Four (4) Type A.2 camera assemblies shall be provided and mounted on the lamp posts to
provide coverage of the parking deck.
b. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the southwest elevator landing to provide coverage of persons entering and exiting the
elevator.
C. One (1) Type E camera assembly shall be provided and mounted from the ceiling above
the northwest elevator landing to provide coverage of persons entering and exiting the
elevator.
d. One (1) Type B camera assembly shall be provided and mounted on the east exterior wall
to provide street level coverage.
C. One (1) Type B camera assembly shall be provided and mounted on the south exterior wall
to provide street level coverage.
f. One (1) Type B camera assembly shall be provided and mounted on the west exterior wall
to provide street level coverage.
9- One (1) Type B camera assembly shall be provided and mounted on the north exterior wall
to provide street level coverage.
h. One (1) Type F camera assembly shall be provided and mounted on the southeast exterior
wall to provide street level coverage.
10. West Parking Garage — Data Networking
a. One (1) 28-port, gigabit, POE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the northeast elevator lobby on the first floor.
b. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the southeast elevator lobby on the first floor.
C. One (1) 28-port, gigabit, POE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the northeast elevator lobby on the fourth floor.
d. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the southeast elevator lobby on the fourth floor.
e. One (1) 24 GHz, 2 Gbps+backhaul, wireless data transmitter/receiver shall be provided
and installed on the roof of the northeast elevator enclosure (4' floor) and connected to the
network switch.
f. One (1) 24 GHz, 2 Gbps+backhaul, wireless data transmitter/receiver shall be provided
and installed on the roof of the southeast elevator enclosure (4' floor) and connected to the
network switch.
(S:\Sales\03 DAL\COYE\City of Souddake - CSTXGRA\_Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-l.docx,
5/27/2020 11:20 AM) Page 7 of 20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees fthe parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameas Submitted By. Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 8 of 20
g. Ford shall connect each camera to one of the network switches with Ford provided and
installed, outdoor rated, CAT6 wire.
h. All conduit and back boxes shall be OFE, provided and installed by the Customer.
1 I. East Parking Garage — Data Networking
a. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the northwest elevator lobby on the first floor.
b. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the southwest elevator lobby on the first floor.
C. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the northwest elevator lobby on the fourth floor.
d. One (1) 28-port, gigabit, PoE managed network switch shall be provided and installed in
the OFE NEMA enclosure located in the southwest elevator lobby on the fourth floor.
e. One (1) 24 GHz, 2 Gbps+backhaul, wireless data transmitter/receiver shall be provided
and installed on the roof of the northwest elevator enclosure (4' floor) and connected to
the network switch.
f. One (1) 24 GHz, 2 Gbps+backhaul, wireless data transmitter/receiver shall be provided
and installed on the roof of the southwest elevator enclosure (41h floor) and connected to
the network switch.
g. Ford shall connect each camera to one of the network switches with Ford provided and
installed, outdoor rated, CAT6 wire.
h. All conduit and back boxes shall be OFE, provided and installed by the Customer.
12. Removal of Existing Equipment from Parking Garages
a. Ford shall remove the existing cameras and mounts from the West and East Parking
Garages and turn them over to the Customer.
b. All existing data wiring shall be removed and recycled.
C. Existing wireless data transmitters/receivers shall be left in place.
13. Town Hall — Data Networking
a. Four (4) 24GHz, 2 Gbps+backhaul, wireless data transmitter/receivers shall be provided
and installed on the roof of Town Hall. The exact locations shall be coordinated prior to
installation.
b. Three (3) 96TB Avigilon HD Network Video Recorders shall be provided and installed in
the OFE equipment racks in the server room on the first floor of Town Hall. The exact
locations shall be coordinated prior to installation.
(S:\.Sales\03 DAL\COYE\City of Southlake - CSTXGRA\_Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-22661 t-Garage Security Cameras R-I.doca,
5272020 1 L20 AM) Page 8 of20 PROPRIETARY INFORNIATION. The information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameros Submitted By: Eamon Coy, CTS, Account Manager
REVISED Mae 27. 2020 Faee 9 af20
C. One (1) 64TB Avigilon HD Network Video Recorder (NVR) shall be provided and
installed in the OFE equipment racks in the server room on the first floor of the Town Hall.
The exact location shall be coordinated prior to installation.
14. THE CUSTOMER SHALL BE RESPONSIBLE FOR:
a. The Customer shall have a representative (one [1] person selected by the Customer)
available throughout the installation to make decisions on behalf of the Customer
concerning the installation. The purpose is to ensure that communication between the
Customer and Ford is accurate and responsive in the event of questions or problems that
may arise during installation.
b. The Customer shall clear the rooms involved in the installation of all activities during the
periods of installation. Ford will work with the Customer to schedule the installation.
Hours or days of work lost by the installation crew due to the inability to work as planned
will be charged to the Customer based on the extra labor and expenses required.
C. The Customer shall provide a facility that is prepared for the installation of electronic
equipment. This includes a clean, dust -free, and air-conditioned environment that is
secure and quiet. The Customer is responsible for providing a secure job site and for the
cost of loss or damage to audio, video, and lighting equipment delivered by Ford to the job
site.
d. Electrical Power
In the event that electrical power is required to be installed or conduit systems are required
to support the audio/video systems, it is the responsibility of the Customer, at their expense,
to provide complete and adequate electrical power and conduit, unless otherwise noted.
e. Providing and preparing adequate space for the location of equipment, speakers, speaker
clusters, subwoofer cabinets, distributed under and over balcony speaker systems, stage
monitor systems, equipment racks, control, and mixing consoles, video monitors, video
projectors, projection screens, and equipment racks included in the system. In the event
floors are sloped or not level, the Customer is responsible for making the floor level under
consoles and equipment racks. In the event a projection screen is recessed in a finished
ceiling, the Customer is responsible for refinishing the ceiling.
Providing a clear area with adequate ventilation and air conditioning that maintains a room
temperature not exceeding 75 degrees Fahrenheit in all rooms that are occupied by
sound/audio/video/lighting equipment racks. Sound, audio, video, and lighting equipment
produces heat which must be dissipated by ventilation or air conditioning. Prolonged
operation at room temperatures above 75 degrees Fahrenheit will shorten the life of
electronic equipment leading to premature failure of components.
g. The Customer is responsible for the installation and registration of all software on OFE
computers. Ford will provide the Customer with the system requirements for Ford
provided software, but the Customer is responsible for installing it on the OFE PC's and/or
OFE network. All software -related customer support shall be directly provided by the
software manufacturer.
(S.\SalesM DAL\COYE\City of Southlake - CSTXGRA\ Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-22661 I -Garage Security Cameras R-I.docx,
5,27/2020 l h20 AM) Page 9 of 20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By. Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 10 of20
h. Scaffolding or lifts provided by the Customer for use by Ford must meet OSHA safety
standards and be satisfactory to meet the needs of the Ford installation personnel. In the
event the Customer furnished scaffolding or lifts are unacceptable, Ford will present a
change request detailing the additional cost and time extension required to complete the
project.
Ford is not licensed for and does not perform any electrical, carpentry, painting, masonry,
or carpet laying work.
The Customer shall advise Ford in writing prior to signing a contract agreement regarding
the existence of asbestos in any area that Ford may be required to work. The Ford safety
policy does not allow any employee to perform work if any asbestos hazard exists. If
asbestos is detected, Ford employees will be removed from the location until the location
can be made safe in compliance with OSHA standard (1926.1101). Any incurred
expenses related to the stoppage of work will be the responsibility of the Customer.
15. FORD SHALL BE RESPONSIBLE FOR:
a. Providing line drawings for systems and equipment manuals electronically at no cost
b. Fabrication and installation of video systems
C. Providing recommendations for electrical power and conduits, to be provided and installed
by the electrical contractor, for the video and control systems
d. Installation of low voltage video wiring for systems
e. Testing and alignment of video systems
I. Training
g. Warranty service
h. Providing as -built drawings with wire numbers and labels
a. Ford shall perform one (1) pre -scheduled service call, prior to the end of the warranty
period, for the purpose of conducting routine preventative maintenance (PM) to check the
general operation of equipment. This PM service call shall be scheduled in advance with
the Customer, between 8:00 am and 5:00 pm Monday through Friday, excluding holidays,
and does not include expendable materials used (e.g., light bulbs, lamps, light fixture
lamps, fuses, batteries, portable connection cables, etc.) or system programming. This
service is renewable up to three (3) years.
b. The Customer will provide a contact person that is authorized to answer questions and
obligate the Customer if additional services are requested. The contact will be personally
available to meet with the Ford technician and have knowledge of the equipment and
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\ Town Square CCTV - 22661lTmposal-Final\sckm-COYE-CSTXGRA-226611-Garage Sorority Cameras R-l.docx,
527/2020 11 20 AM) Page 10 of20 PROPRIETARY INFORMATION. The information ccmained herein is for use by authorized employees of the parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page I I of20
systems to be inspected. The contact person will provide access to all areas and equipment
rooms requiring inspection.
C. INSTALLATION SCHEDULE
Ford estimates that the actual on -site installation, test out and commissioning of this project will
take five (5) weeks. In addition to the installation, Ford shall prepare system drawings, purchase
the equipment, assemble the equipment in our shop, program control software as required and do
in -shop testing. This work will take approximately eight (8) to ten (10) weeks prior to the
beginning of actual installation at your facility. The total time required to complete the project shall
be approximately fourteen (14) weeks from agreement execution. The completion of Ford's work
depends upon the facility being secure, dust -free, air-conditioned, and quiet.
2. For Ford to meet the above completion schedule, it is important that the Customer ensures the job
site is available for Ford personnel, and there are no interruptions in the availability of the job site
and the ability of Ford to do the work. Ford schedules its workforce weeks in advance in order to
meet the installation completion dates of all of its customers. Asa consequence, it is vital that the
Customer notify Ford's Project Manager in the event that the Customer changes the schedule or the
Customer's other contractors fall behind in completing their portion of the work.
D. EQUIPMENT LIST
WEST PARKING GARAGE CAMERAS (TIPS CONTRACT #171001)
Quantity
Description
Price
Extension
33.00
AVIG.15CH4A3MH1
CAME,5MP 180DEG MULTIHEAD DOME
1,414.29
46,671.57
3.00
AVIG.24CH4A3MH1
CAME,3X8MP WDR 180 DEGREE CA
1,650.00
4,950.00
1.00
AVIG.24CH4A3MH2
CAME,8MP 270DEG MULTIHEAD DOME
1,650.00
1,650.00
3.00
AVIGACH5ADOIIR
CAME,4MP H5A DOI IR
897.29
2,691.87
12.00
AVIG.2CH5ADOIIR
CAME,2MP H5A DOl IR
785.71
9,428.52
1.00
AVIG.8.00H5ABOI
CAME,8MPBOXCAMERA
1,178.57
1,178.57
Sub Total 66,570.53
EAST PARKING GARAGE CAMERAS (TIPS CONTRACT #171001)
Quantity
Description
Price
Extension
22.00
AVIG.15CH4A3MH1
CAME,5MP 180DEG MULTIHEAD DOME
1,414.29
31,114.38
4.00
AVIG.24CH4A3MH1
CAME,3X8MP WDR 180 DEGREE CA
1,650.00
6,600.00
1.00
AVIG.8.00H5ABOI
CAME,8MP BOX CAMERA
1,178.57
1,178.57
6.00
AVIG.8CH5ADOIIR
CAME,8MP,H5A,DO1,IR,OUTDOOR
1,178.57
7,071.42
3.00
AVIG.4CH5ADOIIR
CAME,4MP H5A DOl IR
897.29
2,691.87
8.00
AVIG.2CH5ADOIIR
CAME,2MP H5A DOI IR
785.71
6,285.68
Sub Total 54,941.92
NVR (TIPS CONTRACT 9171001)
Quantity Description Price Extension
97.00 AVIG.ACC7-ENT ACC7 ENTERPRISE CAMERA LICENSE 227.86 22,102.42
1.00 AVIG.NVR4PRM64T NVR4 PRM 64TB 2RU SERVER 24,357.14 24,357.14
(S:\Sales\03 DAL\COYE\City of Southleke - CSTXGRA\ Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage security Cameras R-l.dooz,
5/27/2020 11:20 AM) Page 11 of20 PROPRIETARY rNFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside then respective companies.
City of Southlake
Garage Security Cameras
REVISED May, 27, 2020
Ford Audio -Video Systems, LLC
Submitted By: Eamon Coy, CTS, Account Manager
Page 12 of20
3.00 AVIG.HDNVR4PRM9 96TB NVR PREMIUM
28,285.71 84,857.13
Sub Total 131,316.69
CAMERA ACCESSORIES (TIPS CONTRACT 9171001)
Quantity Description
Price Extension
10.00
10.00
63.00
63.00
17.00
46.00
46.00
46.00
46.00
2.00
23.00
97.00
1.00
1.00
4.00
1.00
AVIG.CMACGROM1 SEALING GROMMET FOR 3/4" CONDU
AVIG.H4AACGROMI SEALING GROMMET FOR H4A CAMS
AV1G.H4AMHADPEN OUTDOOR PENDANT MOUNT ADAPTER
AVIG.H4AMHDOCOS ACCE,DOME BUBBLE & COVER SMOKE
AVIG.IRPTZMNTNP ADAP,PENDANT NPT ADAPTER
AVIG.IRPTZMNTWA PEDANT WALL MOUNT ADAPTER
AVIG.H4AMHADIRI ACCE,OPTIONAL IR RING FOR PEND
AVIG.EXI SECU,SINGLE PRT POE EXTENDER
AVIG.P0EINJ260W POE++ 60W INJECTOR NA
AVIG.H4MTCRNRI MOUN,CORNER MOUNT ADAPTER
DTK-MRJPOEX
SANDISK ULTRA 128GB SDXC UHS-I
MOUNTING HARDWARE & CONNECTORS
CONDUIT, HARDWARE
CAMERA EQUIPMENT
MOUNTING HARDWARE & CONNECTORS
WIRE (TIPS CONTRACT #171001)
7.86
7.86
125.71
125.71
43.21
74.64
259.29
244.36
117.86
70.71
78.71
35.70
2,142.86
2,857.14
621.50
857.14
Sub Total
78.60
78.60
7,919.73
7,919.73
734.57
3,433.44
11,927.34
11,240.56
5,421.56
141.42
1,795.63
3,462.90
2,142.86
2,857.14
2,486.00
857.14
62,497.22
Quantity
Description
Price
Extension
24,000.00
WEST.4246-OSP WIRE,CAT6,OUTDOOR,23AWG,4PR
.472
11,328.00
3,000.00
WEST.WP9W043T WIRE,2F 8/125UM SM IN/OUT OFNP
.271
813.00
8.00
FIBER PLATES AND CONNECTORS
464.286
3,714.29
40.00
CORN.95-050-99X CONN,FIBER LC UNICAM OM3 50UM
20.357
814.28
Sub Total 16,669.57
DATA TRANSMITTER & RECEIVER (TIPS CONTRACT #171001)
Quantity Description Price Extension
8.00 UBIQ.UBIAF24HDU AIRFIBER, 2GBPS+BACKHAUL, 24GH 3,580.92 28,647.36
8.00 UBIQ.UBIETHSPG2 ETHERNET SURGE PROTECTOR, GEN 13.43 107.44
8.00 CISC.SG35028MPK SWIT„28,PORT,GIGABIT,POE 1,460.01 11,680.08
Sub Total 40,434.85
(S \Sales\03 DAL\COYE\City of Southtake - CSTXGRA\_Town Square CCTV - 22661l\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-In o.,
5/272020 11:20 AM) Page 12 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside their respective comparries.
City of Southlake
Ford Audio -Video Systems, LLC
Garage Security Cameras
Submitted By Eamon Coy, CTS,
Account sAmiager
REVISED flay 27, 2020
Page 13 of 20
INTEGRATION AND COMMISSIONING (TIPS CONTRACT #171001)
Quantity Description
Price
Extension
DESIGN, ENGINEERING, FABRICATION,
PROJECT MANAGEMENT, INSTALLATION,
COMMISSIONING, TRAINING AND WARRANTY
96,504.42
96,504.42
Sub Total
96,504.42
Merchandise:
372,430.78
Integration:
96,504.42
Other:
.00
Freight:
.00
Sales Tax:
.00
Total Amount:
468,935.20
E. COST SUMMARY AND TERMS
PROPOSED TOTAL: $468,935.20
PREVENTATIVE MAINTENANCE: $11,625.00
ALTERNATIVE LEASING OPTION: $14,520.00 (estimated monthly payment)
TAXES: No taxes have been included in the project'Total Amount,' unless specifically showing on
the 'Sales Tax' line. All taxes are the responsibility of the Customer. If a tax is charged to
Ford, the Customer will be responsible for reimbursing Ford for the cost.
TERMS: The Customer shall issue a purchase order in accordance with the terms and conditions of
the TIPS Contract #171001.
The project will be invoiced monthly for material purchased and work complete.
All invoices are due Net 30.
ALTERNATIVE LEASING OPTION:
As an alternate to the payment terms identified above, Ford offers a leasing option for the
equipment and work defined in this proposal. This proposal provides an approximate
monthly payment for hardware, software, and services based upon the contract type and
duration of the projected payments in months. Additional monthly durations are available
upon request. The pricing in this proposal is valid for thirty (30) days from the date on
this proposal.
The payment for a 36-month lease, based on the 'Total Amount' shown above is
approximately, $14,520.00, subject to credit approval and terms of the lease agreement.
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\ Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-22661 I -Garage Security Cameras R-Ldocx,
527/2020 11 20 AM) Page 13 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside their respective companies.
City of soutw A. Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 14 o1720
This amount is subject to change based on the final lease agreement conditions, the
stipulations of the leasing company, and any contract change orders. The estimated
monthly lease payment does not include any optional pricing outlined in this proposal.
The actual lease payment and duration of the lease will be confirmed upon final selection
of options by the Customer. Contract change orders can be added to the lease amount. Any
change orders will affect the financed payment amount, duration of the lease agreement,
or both the financed amount and lease agreement duration.
If the Customer finances this system, Customer's payment obligations for the system will
be with the finance company. The Customer will have no obligation to pay Ford upon
Customer granting authorization to the finance company to disburse funds to Ford.
CC: Unless otherwise prohibited by law, a 3% bank interchange fee will be charged for using a
credit card for payment.
PRICE: The price stated above for this project is based upon the complete system being purchased
and installed at one time. In the event the Customer selects to purchase less than the total
project, delays purchase of any portion of the system, requires that the system be installed
in phases, or delays the installation; Ford reserves the right to charge for additional labor,
travel, and overhead. The price is valid for thirty (30) days from the date of this proposal.
COMMENCEMENT OF WORK:
Ford must receive the enclosed contract signed by the Customer and/or a Customer
provided and Ford approved purchase order that specifically accepts and includes ALL
terms and conditions outlined in this proposal, along with any payment terms and
provisions included in this proposal before the agreement will be considered fully accepted
and executed by Ford. Receipt of the above mentioned documents and payments is a
condition precedent to Ford's obligation to perform any work contemplated under this
contract, including engineering the system, purchasing the equipment and scheduling the
work crews for installation. In the event the Customer fails to pay Ford within the terms
above, Ford reserves the right to stop work on the project until all payments are received
by Ford in accordance with the terms.
CREDIT: This proposal shall not be deemed as accepted by Ford until the executed contract is
returned to Ford's Credit Center for final review and acceptance.
CHANGES: Any Customer Change Orders (CCO) must be approved in writing by the Customer prior
to execution by Ford and are subject to the credit terms of this agreement.
NON -HIRE: The Customer and Ford mutually agree, because of the high cost of training an employee,
that neither party shall solicit the employment of any employee of the other party, and shall
not employ any employee or any person who was an employee of the other party at any
time during the relationship between the parties or for a period of one (1) year following
the termination of any relationship between the parties. In the event of a breach of this
section, the breaching party agrees to pay the other party an amount equal to the hired
employee's annual wages as an agreed upon cost to replace the employee.
(S:\Sales\03 DAL\COYE\City of Soutblake - CSTXGRA\ Town Square CCTV - 226611\Pmposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-Ldocx,
527/2020 11:20 AM) Page 14 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside their respective companies.
City of Soutldake Ford Audio -Video Systems, LLC
Garage Security Camems Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27. 2020 Pate 15 of20
GUARANTEES AND LIMITATIONS OF WARRANTIES
FORD GUARANTEES THE FOLLOWING:
a. Equipment will be new, unless noted otherwise.
b. All workmanship provided by Ford will be free of defects and will be repaired, free of
charge, for a period of one (1) year from the date of substantial completion or the first date
of beneficial use of the system, whichever date occurs first. Substantial completion shall
be defined as the point where the work, or designated portion thereof, is sufficiently
complete so that the system can be used for its intended purpose.
C. All equipment and materials provided by Ford that were manufactured by other companies
will be warranted under the standard warranty terms of the original manufacturer.
d. The warranty does not include nor cover expendable materials used with the system
installation (e.g., light bulbs, lamps, light fixture lamps, fuses, batteries, portable
connection cables, etc.).
C. Ford is not responsible for the reliability of systems that communicate using wireless
technology. The performance of equipment utilizing wireless communications is
inherently unreliable and will experience "drop outs", distortion, and loss of connectivity
from time to time. Interference from other forms of radio frequency transmissions, such as
radio and television broadcasts, cell phones, and computer wireless networks, is probable,
and should be expected.
Ford is not responsible for the performance, testing, or configuration of owner -furnished
data networks that are used to transmit audio, video, and lighting program data and control
signal data. IP-based videoconferencing systems rely upon data networks that can provide
consistent bandwidth for the transmission. Videoconferencing that is transmitted over the
Internet is subject to the intermittent and unreliable nature of the public network. In the
event that the Customer's network is found to be the cause of defects in the quality of the
audio/video signals, is unreliable, or has insufficient bandwidth to support the A/V/L
system and Ford's network engineers are required to troubleshoot or configure the
Customer's network, the cost of this service will be invoiced to the Customer.
g. The term "Software" as used in this document includes all editable source files, un-editable
compiled files, graphical user interface files and functionality, audio digital signal
processor (DSP) files, in whole and in part, produced under the terms of this agreement.
Unless otherwise expressly agreed in writing, all Software created by Ford remains the
property of Ford, and the Customer is hereby provided a license to use the Software for
this project only. The Software may not be used on any other project, nor used for any
purposes outside of this project, nor shared nor disclosed to anyone who is not an employee
of the Customer's company without prior approval from Ford.
h. Any adjustments made by the Customer or the Customer's agent(s), other than routine
operational adjustments, including adjustments or changes to the Software, will not be
covered under this warranty statement. Re -calibration of settings will be considered by
Ford to be billable time to the Customer at Ford's standard engineering rates.
IS:\Sates\03 DAL\COYE\City of Smal lake - CSTXGRA\ Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-Ldocx,
5272020 It 20 AM) Page 15 of20 PROPRIETARY INFORrMATION. The information contained herein is for use by authorized employees of the parties hereto and is not for
general distribution widrin or outside their respective companies.
City of Southlake Ford .Audio -Video Systems, LLC
Garage Security Cameras Submitted By, Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Pane 16 of20
Procedures such as routine preventative maintenance functions (e.g., keeping filters clean,
keeping system environment free from foreign materials, etc.) are the responsibility of the
Customer and is not included within this warranty agreement. Failure on the part of the
Customer to perform these routine maintenance functions shall void this warranty.
j. If warranty work is necessary within the warranty period, Ford will, at its option, repair the
defective equipment or return it to the manufacturer for repair.
k. Repairs, modifications, or other work performed by personnel not authorized by Ford
during the period of warranty on any equipment of the system, including any changes to
the Software, will invalidate the warranty.
Ford will not be responsible for damages or cost of repairs due to modifications,
adjustments, or additions to the system performed by personnel not authorized by Ford
prior to acceptance of the system by the Customer.
in. Ford may withhold warranty service in the event that the Customer has an unpaid balance
due to be paid to Ford.
2. OWNER -FURNISHED EQUIPMENT (OFE):
a. Ford's intent is to provide a complete system including all equipment. In some cases, the
Customer may own equipment which they desire to be included with the installation. Ford
identifies this as OFE.
b. The use of OFE is solely for the convenience of the Customer and is not included in the
warranty or guarantee provided.
C. Ford shall take reasonable care in handling OFE and install it according to standard
industry practices; however, Ford takes no responsibility for the operation, performance,
appearance, or effects of OFE before, during, or after its integration into the system. Ford
reserves the right to accept or reject OFE based on the equipment's service record, or lack
thereof, poor condition, or out of date software/firmware. Ford will not accept OFE that is
purchased by the Customer to replace equipment that is specified in this proposal.
d. In the event that OFE does not function properly, Ford shall notify the Customer to
determine if the OFE is to be a) repaired, b) an alternate unit provided by the Customer, c)
the unit is not to be used, or d) Ford is to provide a new unit. Ford shall provide a cost to
the Customer for the work to be done. The Customer will authorize any additional costs to
the job.
e. The existing equipment, removed as a courtesy by Ford, that is not being reused, shall be
handed over to the Customer. Ford is not responsible for the existing equipment or its
condition when received by the Customer.
G. TRAINING AND DOCUMENTATION
TRAINING INCLUDED:
(S:\SabsM DAL\COYE\City, of Sou ldolo, - CSTXGRA\_Town Square CCTV - 226611\Proposal-Finai\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-Ldon ,
5M/2020 I1 20 AM) Page 16 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees offl a parties hereto and is not for
general distribution within or outside their respective companies.
City of Soutldake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, .Account Manager
REVISED Mae 27, 2020 Pace 17 of20
a. Ford will host a training session near the completion of installation. All system users and
interested persons should attend this training so that all questions can be answered during
this training.
b. During the training, if requested, Ford personnel will attend the initial first use of the
system and assist the Customer's operators and users in the operation of the Ford -installed
system.
C. Ford shall provide a training agenda for scheduled training.
d. Ford shall provide a quick start guide (QSG) for each room type. The QSG is a generic,
brief description, of how to operate the system. One (1) copy of a laminated document,
for each room type, shall be provided to the Customer.
2. ADVANCED TRAINING - OPTIONAL:
Ford is committed to providing the highest quality and most modern training experience possible
to its Customers. In addition to the training included with this project, for an additional fee, Ford
offers multiple, customizable options to fit the needs of any Customer. The possible programs
include:
a. Ford shall supply a training video consisting of a visual tutorial or tutorials, if multiple
room type videos are purchased, that will explain how to operate specific AV systems.
This training tutorial, narrated by a Ford trainer, is a self -paced, always -available, online
video, viewable on any mobile device which give the learner a step-by-step process on how
to use the technology.
b. In consultation with the Customer, Ford will develop and execute a custom curriculum and
curriculum schedule.
C. Ford will provide in -person presentation(s), as needed, including presentation materials
such as PowerPoint or Prezi presentation.
d. Ford will develop a custom Orientation & Operations Handbook, which shall include
detailed, user-friendly information on solutions, functionality, troubleshooting, curriculum,
and other useful reference materials.
C. The Ford Training Center also highly recommends follow-up training sessions six months
to a year following the initial session(s) to ensure that all concepts are anchored and being
employed by each user as well as providing opportunities for new employees to receive the
same level and style of training existing employees received. The Ford Training Center
will work with customers to develop a long-term training strategy and/or ongoing training
curriculum.
Additional materials include documents in electronic format, additional hard and/or
laminated copies of Quick -Start Guides and Orientation & Operations Handbooks, as well
as CDs or DVDs of these curriculum materials.
g. All training curriculum and components will be developed and executed by a Ford Master
Trainer.
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\ Town Squam CCTV - 226611\Pmposal-Final\sckm-COYE-CSTXGRA-226611-Garage Seourity Camerae R-l.docx,
527/2020 1120 AM) Page 17 of20 PROPRIETARY INFORrMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameros Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 18 o£20
h. The components of the optional training are to be determined by the Customer, Account
Manager, and Ford Master Trainer to meet the needs of the Customer. The cost of the
additional materials and training is based on the desired program.
Please contact Ford to receive a customized price quote on the Advanced Training Program
option.
H. BUILDING CONSTRUCTION AND SYSTEM INSTALLATION
VISUAL INSPECTION:
a. This proposal is based upon a visual inspection of the site conditions. It is agreed that some
buildings may have inherent design and/or construction that is not visibly recognizable and
is outside of normal standard and customary building procedures. If the walls, floors or
ceiling are found to be constructed in a manner that wire cannot be pulled or equipment
cannot be mounted or otherwise installed without labor or materials in excess of those
anticipated by both parties and proposed herein, the Customer agrees to be responsible for
any adjustments in the labor and materials required to perform the installation.
2. EXISTING CONDITIONS:
a. Acoustics and Noise
In facilities where Ford is providing a sound or audio system, the Customer is responsible
for providing an environment free of ambient noise and excessive reverberation and
echoes.
1) Typically, ambient noise is created by HVAC systems (Heating, Ventilation, and
Air Conditioning), plumbing, or other mechanical systems in the building. In
general, Ford recommends that the ambient noise sound pressure level not exceed
NC35 (Noise Criteria) or 35 dB A scale.
2) Long reverberation times and echoes are normally the result of hard wall, floor,
and ceiling surfaces found in some rooms. Typically, Ford recommends that the
reverb time does not exceed 1.5 seconds where the primary use is the
communication of speech. The production of other types of music may require
longer reverberation times. In the event that echoes exist, absorptive or diffusive
wall and ceiling panels may be required to eliminate or minimize the detrimental
effects of the echoes.
3) Ford is not responsible for any costs related to reducing the ambient noise or
modifying the acoustics of the Customer's facilities.
(S:\Sales\03 DAL\COYE\City of Smahlake - CSTXGRA\_Town Square CCTV - 226611\Proposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Cameras R-Ldocx,
527/2020 1 L20 AM) Page 18 of 20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED May 27, 2020 Page 19 of 20
ACCEPTANCE
The Customer's personnel will be notified by Ford upon completion of the installation.
2. Demonstration of system performance will be during the training session.
3. Participants at the performance demonstration shall include personnel representing Ford and
personnel representing City of Southlake who are authorized to accept the system as complete and
make final payment.
This proposal shall not be deemed as accepted by Ford until the executed contract is returned to Ford's Credit Center
for final review and acceptance. If a purchase order is required by the Customer, it must be transmitted with the
signed install agreement for review and acceptance.
This proposal contains confidential pricing, design, engineering, and installation information that is proprietary to
Ford. It is provided for your private use, and is not to be disclosed, in part or in whole, without the express, written
authorization of Ford.
We appreciate the opportunity to work with you on this project. If you have any questions or need additional
information, please contact me at 972-241-9966.
Sincerely,
FORD AUDIO -VIDEO SYSTEMS, LLC
Eamon Coy, CTS
Account Manager
Voice: 972-241-9966
E-mail: coye@forday.com
Website: www.forday.com
(S:\Sales\03 DAL\COYE\City of Southlake - CSTXGRA\_Town Square CCTV - 226611\Pmposal-Final\sckm-COYE-CSTXGRA-226611-Garage Security Camema R-Ldocx,
5272020 11:20 AM) Page 19 of 20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties bore[, and is not for
general distribution within or outside their respective companies.
City of Southlake Ford Audio -Video Systems, LLC
Garage Security Cameras Submitted By: Eamon Coy, CTS, Account Manager
REVISED AT., 27, 2020 Page 20 of 20
SYSTEM INSTALLATION AGREEMENT
Between
CITY OF SOUTHLAKE
and
FORD AUDIO -VIDEO SYSTEMS, LLC
This is to signify that City of Southlake and Ford Audio -Video Systems, LLC have entered into a contract, in the
amount of $468,935.20, for the purchase and installation of equipment and services described in the attached
proposal.
PREVENATIVE MAINTENANCE:
$11,625.00
ALTERNATIVE LEASING ESTIMATED $14,520.00
MONTHLY PAYMENT:
Customer Accepts
Customer accepts
City of Southlake and Ford Audio -Video Systems, LLC, by and through their respective signatories to the
Agreement, each represent to the other that they are authorized to enter into this Agreement.
We do both agree to abide by the terms and conditions of this Agreement.
FORD AUDIO -VIDEO SYSTEMS, LLC CITY OF SOUTHLAKE
Eamon Coy, CTS
Authorized Signature
Account Manager
I/ V "
1'1�d* vide/ ) AZuy
Mathew Scott Hall
Printed Name and Title
Vice President
(o[3/a cD
Date
Date
(S:\Sales\03 DAL\COYMCity of Southlake - CSTXGRA\_'Comm Square CCTV - 226611\Proposal-Final\sckm-COVE-CSTXGRA-226611-Cmrage Security Cameras R-Ldoex,
527020 11:20 AM) Page 20 of20 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees ofthe parties hereto and is not for
geneml distribution within or outside thetr respective companies.