2019-05-14 CCPD MinutesCITY OF
SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: MAY
14, 2019
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor — CCPD Board Room
Southlake, Texas 76092
TIME: 6:00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: President Ken McMillan, Vice -President
Robert Williams, David Barnes, Eric Lannen, Frank Powers and Richard Sandow
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: None, one vacant position.
STAFF PRESENT: Assistant City Manager Alison Ortowski, Fire Chief Michael Starr, Police Chief James Brandon,
Chief Financial Officer/Board Treasurer Sharen Jackson and PD Admin./CCPD Secretary Diana Green
'1. REGULAR SESSION WAS CALLED TO ORDER: 6:010 PM
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non -agenda items. During this
proceeding, the Board will not discuss, consider or take action on any items presented. We respectfully
ask that anyone stepping forward to speak during public forum limit remarks to three minutes or less.)
Forum opened. No one was present to address the Board.
Forum closed.
3. CONSIDER:
3A. APPROVE MINUTES FROM THE OCTOBER 9, 2018 CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
APPROVED 6-0
Discussion took place. A request was made to change, the scheduled October 8, 2019 meeting to
October 10, 2019 in the minutes under section 5C.
Motion: Mr. Sandow proposed the motion to approve the minutes from the October 9, 2018
CCPD Board meeting with changes.
Second.- Mr. Powers
Ayes: 6
3B. ELECTION OF CRIME CONTROL BOARD DISTRICT OFFICERS. Ali')PROVED 6-0
Appointing a Secretary and Treasurer was discussed
Motion: Mr. Barnes made the motion to appoint Diana Green and Sharon Jackson to serve for
another term as Secretary and Treasurer,
Second: Mr. Powers
Ayes: 6
Electing a President and Vice -President was discussed.
Motion: Mr. Sandow made the motion to re-elect Ken McMillian and Robert Williams to serve as
President and Vice -President for another term.
Second: Mr. Barnes
Ayes: 6
City of Southlake Values:
Integrity + Innovation 4 Accountability + Commitment to Excellence + Teamwork
Minutes of the May 14, 2019Crime Control and Prevention District Board Meeting
Page 2 of 3
3C. APPROVE THE FY 2018 CCPD ANNUAL REPORT APPROVED 6-O
A copy of the annual report was provided to the Board Members and was reviewed by Chief Brandon.
Discussion took place.
Questions were addressed by Chief Brandon, Ms. Jackson and Ms. Ortowski.
Motion.- Mr. Sandow proposed the motion to approve the FY 2018 CCPD annual report with the
option to revisit should Board Members have additional questions.
Second: MrLannen
Ayes: 6
4. DISCUSSION
4A. UPDATE ON CRIME CONTROL & PREVENTION DISTRICT SALES TAX
Ms. Jackson reviewed the sales tax report. She informed the Board that sales tax collections are trending
up and she predicts that sales tax collections should be at or slightly above budget for the current year.
Discussion took place.
Questions were addressed by Sharen Jackson. No action taken.
4113. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM.
Chief Brandon briefed the Board on the SRO program. With the Boards approval of the school resource
safety task force money, a Corporal and two less than full time SRO positions have been added. A
Corporal has already been transferred from the patrol division to fill the SRO Corporal position. The two
candidates for the SRO positions are in the hiring process. Chief Brandon advised that the plan is to
have the two new SRO positions filled before the beginning of the next school year.
Discussion took place.
Questions were addressed by Chief Brandon. No action taken.
4C. DISCUSSION OF UPCOMING PUBLIC SAFETY NEEDS.
Chief Brandon reviewed the following list of equipment needs for the Board.
a. $720,000 CAD/RMS replacement (computer aided, dispatch and records system)
b. $ 20,000 Taser replacement & associated equipment (5 year life span)
c. $ 21.004 Updated laptops for SROs and CID Detectives
d. $ 14,795 Additional body cameras for CID Detectives & SWAT Officer — 8 cameras
and docking station (24 cameras currently at$ 1,000 per)
e. $ 5,190 Replacement of 2 laser radars
f. I 7,750 Access to license plate reader data & statewide jail photos (licensing fee
for direct access to data will be incorporated into the general fund in the future)
$488,936 Total
Chief Brandon advised the board that funds would be required to perform a needs assessment for the
new CAD/RMS system. He also stated that there is a possibility that funds could be used from the FY
2019 budget to pay for the assessment.
Chief Brandon informed the Board of the need to upgrade the audio/visual system at the DPS North
Station. Ms. Jackson added that the City has obtained estimates for the upgrade of all City audio/visual
City of Southlake Values. -
Integrity + Innovation + Accountability + Commitment to Excellence + Teamwork
Minutes of the May 14, 2019Crime Control and Prevention District Board Meeting
Page 3 of 3
systems. She stated that the estimated amount to upgrade the North Station would be $176,000 which
would include all of the equipment in the auditorium as well as the classrooms.
Chief Starr added to the list of needs. He told the Board that there is a need to move the Emergency
Operations Center (EOC) from the second floor of the HQ building to the first floor because the current
area does not function as an effective, efficient EOC. Staff agrees that the current area lacks sufficient
audio/visual equipment and that safety and security are issues. An informational handout was provided
for the Board's review. Chief Starr informed the Board that he consulted with Robert Garza who provided
preliminary estimates. The initial estimate is projected to be $1;.3 million. Of that $1.3 million, $500,000
would be used to upgrade the audio visual equipment. Chief Starr stated that he would request funds for
a needs assessment and cost analysis in FY 2020 in order to get the project started. Ms. Jackson added
comments, explaining how funds could be distributed.
Discussion took place.
Questions were addressed by Chief Brandon, Chief Starr, Ms. Jackson and Ms. Orlowski, No action
taken,
5. ADJOURNMENT: 7:08 RM
Ken McMillan, President
Crime Control and Prevention District Board
I
CL
Diana Green, Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity * Innovation + Accountability + Commitment to Excellence * Teamwork