2020-06-02 CC Minutes0 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JUNE 2, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works Rob
Cohen, Assistant City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:31 pm.
2. INVOCATION: CLAYTON REED
Mr. Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. SKIL UPDATE
Daniel Cortez, Deputy Director of Economic Development introduced a video produced
by the SKIL students that highlighted their accomplishments over the past year.
4. RECOGNITION OF ASSISTANT CITY MANAGER BEN THATCHER
City Manager Shana Yelverton and the Mayor and City Council members recognized
outgoing Assistant City Manager Ben Thatcher.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 1 of 9
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:08pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; Section 551.076 deliberation regarding security devices; and Section
551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:09pm. Executive Session began at 6:15pm and
concluded at 7:15pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:29pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
Mayor Hill had nothing to report.
361. HIGHLIGHT E -SERVICES AND CURBSIDE SERVICES
City Manager Shana Yelverton provided an overview of Southlake's e -services and
curbside services and recognized employees who innovatively worked to make it happen.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE MAY 19, 2020 REGULAR CITY COUNCIL
MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 2 of 9
4B. ORDINANCE NO. 1229, IST READING, APPOINTING THE JUDGE OF THE
MUNICIPAL COURT OF RECORD AND AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE MUNICIPAL JUDGE.
4C. APPROVE THE PURCHASE OF SOFTWARE SUPPORT SERVICES AND
ANNUAL MAINTENANCE FROM TYLER TECHNOLOGIES IN AN AMOUNT
NOT TO EXCEED $63,828.
4D. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO OVERHAUL AND EXPAND THE CAMERA COVERAGE WITHIN
TOWN SQUARE EAST AND WEST PARKING GARAGES IN AN AMOUNT NOT
TO EXCEED $480,000.
4E. RESOLUTION NO. 20-022, RATIFYING NEW AND EXISTING TEMPORARY
REGULATIONS AND ACTIVITIES FOR SOUTHLAKE BUSINESSES DURING
THE COVID-19 EMERGENCY UNTIL JUNE 30, 2020 AND AUTHORIZING THE
CITY MANAGER TO EXTEND, IMPLEMENT OR ENACT THESE OR SIMILAR
TEMPORARY REGULATIONS OR ACTIVITIES BEYOND JUNE 30, 2020.
APPROVED
Motion was made to approve the Consent Agenda Items 4A -4E, including moving and
approving Regular Agenda Items 9B and 9C, noting the following-
- Item 4E - adding the following under the temporary sign regulations:
7. The temporary signs exempted from normal requirements under this provision
must be directional in nature. The signs may identify the businesses name, hours of
operation, open or closed status, or method of service delivery (pick-up, take out,
curbside ordering, etc.) The signs subject to this enforcement exemption may not be
used to advertise a particular product or service but shall be limited to directional or
operational information only.
9B - SV20-0007, Variances to Sign Ordinance No. 704, as amended, for Giggles &
Grins Pediatric Dentistry and Schroeder Orthodontics located at 1480 Corporate
Circle, Southlake, TX — Noting the applicant has made the changes to variance
request per the Sign Board's recommendations and Council will be approving two
upper story signs on the west elevation as included in the staff report dated May 26,
2020. Both signs now compliant in maximum letter/logo height, area and type. Also
noting that per the Sign Board's motion that any additional signage on the first floor
will not be allowed without returning to the Sign Board and City Council for variance
approval.
9C. SV20-0008, Variances to Sign Ordinance No. 704, as amended, and to the Shops
of Southlake Master Sign Plan for Hollywood Feed on property located 1251 E.
Southlake Blvd., Suite 315, Southlake, Texas - Noting the applicant has made the
changes to variance request per the Sign Board's recommendations and Council will
be approving the allowance of the existing sign on the south elevation of the building
to remain and approving the north elevation sign as presented in the staff report dated
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 3 of 9
May 26, 2020 that will comply with the Sign Ordinance No. 704, as amended, and the
Shops of Southlake Master Sign Plan.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:42pm.
Kenneth Horne, 1215 Ashmore Ct., provided suggestions about protests and stated more
businesses need to be encouraged to come to Southlake.
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:47pm.
Councilmember Chad Patton left the room at 7:45pm and returned at 7:55pm. The
minutes reflect his votes below as they occurred.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1227, 2ND READING, ESTABLISHING A TAX ABATEMENT
REINVESTMENT ZONE IN THE CITY OF SOUTHLAKE, TEXAS AS
AUTHORIZED BY THE PROPERTY REDEVELOPMENT AND TAX
ABATEMENT ACT, CHAPTER 312 OF THE TEXAS TAX CODE. PUBLIC
HEARING
APPROVED
Assistant City Manager and Director of Economic Development & Tourism Alison
Ortowski presented Item 6A and answered questions from Council.
Mayor Hill opened the public hearing at 7:50pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:50pm.
Motion was made to approve Item 6A, Ordinance No. 1227, 2nd Reading, establishing a
Tax Abatement Reinvestment Zone in the City of Southlake, Texas as authorized by the
Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code,
and noting the following:
- This item is a necessary action that the City must take in order to comply with the
terms of the Memorandum of Understanding (MOU) with Varidesk, LLC which
includes a provision granting the company an eighty -percent abatement of ad valorem
and business personal property taxes over a period of ten years.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 4 of 9
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill,
Absent:
Patton
Approved:
6-0
Hill, Smith, Huffman, Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1227
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,
DESIGNATING A CERTAIN AREA AS A TAX ABATEMENT REINVESTMENT ZONE
FOR COMMERCIAL -INDUSTRIAL TAX ABATEMENT, TO BE KNOWN AS
REINVESTMENT ZONE NO. 1; ESTABLISHING THE BOUNDARIES THEREOF AND
OTHER MATTERS RELATED THERETO; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A CUMULATIVE CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
6B. ORDINANCE NO. 1228, 2ND READING, AN ORDINANCE AMENDING ARTICLE
V, "BOARDS AND COMMISSIONS AND COMMITTEES," OF CHAPTER 2,
"ADMINISTRATION," OF THE SOUTHLAKE CODE OF ORDINANCES;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. PUBLIC
HEARING
APPROVED
City Manager Shana Yelverton presented Item 6B and answered questions from Council.
Mayor Hill opened the public hearing at 7:52pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:52pm.
Motion was made to approve Item 6B, Ordinance No. 1228, 2nd Reading, amending
Article V, "Boards and Commissions and Committees," of Chapter 2, "Administration," of
the Southlake Code of Ordinances, subject to Staff Memo dated May 26, 2020, and noting
the following:
- The purpose of this ordinance is to create term limits for City board and commission
members. It will limit board members to three successive two-year terms, beginning
with the first appointments made after the passage of the ordinance. It also provides
that Council will appoint board chairs.
- The City Council approved this item on 1st Reading on May 19, 2020 (7-0, with
modifications for 2nd Reading). The ordinance has been updated based on Council's
direction on first reading, and noting the following:
- Board member terms are staggered.
- Board members who are term limited may not be re -appointed to the same board until
the year following the expiration of their term.
- Board members who are term limited may be appointed to a different board or
commission immediately after the expiration of their term.
- Council may appoint a board chair to serve one additional two-year term.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 5 of 9
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Hill, Smith, Huffman, Archer
Absent:
Patton
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1228
AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS AND
COMMITTEES," OF CHAPTER 2, "ADMINISTRATION," OF THE SOUTHLAKE CODE
OF ORDINANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE
OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING FOR PUBLICATION AS REQUIRED BY LAW; AND
PROVIDING AN EFFECTIVE DATE.
6C. ORDINANCE NO. 480-768 (ZA20-0025), 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR 1151 E. DOVE ROAD ON PROPERTY DESCRIBED
AS TRACT 5A1, F. THROOP SURVEY ABSTRACT NO. 1511, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1151 E. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. REQUESTED ZONING: "SF -1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #3. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 8:03pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:03pm.
Motion was made to approve Item 6C, Ordinance No. 480-768 (ZA20-0025), 2nd
Reading, Zoning Change and Concept Plan for 1151 E. Dove Road on property described
as Tract 5A1, F. Throop Survey Abstract No. 1511, City of Southlake, Tarrant County,
Texas, and located at 1151 E. Dove Road, subject to the Staff Report dated May 26,
2020, and Concept Plan Review No. 2, dated May 1, 2020, and noting the following:
- Approving the concept plan as presented with four single family residential lots on 4.5
acres.
- The wrought iron fencing for the front yards along E. Dove Road and N. Carroll Ave.,
shall not be setback less than 10 feet from the property line.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 6 of 9
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-768
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
5A1, F. THROOP SURVEY ABSTRACT NO. 1511, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS BEING APPROXIMATELY 4.529 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT
TO "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "BM, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 1230, IST READING, APPROVING AND ADOPTING THE
REVISED ANNUAL BUDGET FOR FISCAL YEAR 2020. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6D and answered questions from
Council.
Mayor Hill opened the public hearing at 8:19pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:19pm.
Motion was made to approve Item 6D, Ordinance No. 1230, 1 st Reading, Approving and
adopting the revised Annual Budget for Fiscal Year 2020, subject to the Staff Memo dated
May 26, 2020.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, .TUNE 2, 2020
Page 7 of 9
9. OTHER ITEMS FOR CONSIDERATION:
9A. AN INTERLOCAL COOPERATION AGREEMENT WITH TARRANT COUNTY
FOR MUNICIPAL DIRECT EXPENSE FUNDING.
APPROVED
Chief Financial Officer Sharen Jackson presented Item 9A and answered questions from
Council.
Motion was made to approve item 9A, an Interlocal Cooperation Agreement with Tarrant
County for municipal direct expense funding, subject to the Staff Memo dated May 26,
2020.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9B. SV20-0007, VARIANCES TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
GIGGLES & GRINS PEDIATRIC DENTISTRY AND SCHROEDER
ORTHODONTICS LOCATED AT 1480 CORPORATE CIRCLE, SOUTHLAKE,
TX.
APPROVED UNDER CONSENT
9C. SV20-0008, VARIANCES TO SIGN ORDINANCE NO. 704, AS AMENDED, AND
TO THE SHOPS OF SOUTHLAKE MASTER SIGN PLAN FOR HOLLYWOOD
FEED ON PROPERTY LOCATED 1251 E. SOUTHLAKE BLVD., SUITE 315,
SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9D. APPROVE CONTRACT SPENDING WITH CUBIC CREATIVE, INC., IN AN
AMOUNT OVER $50,000 BUT NOT TO EXCEED $150,000.
10. OTHER ITEMS FOR DISCUSSION:
10A. INDEPENDENCE DAY CELEBRATION
City Manager Shana Yelverton provided an overview of an Independence Day
Celebration.
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:47pm.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 2, 2020
Page 8 of 9
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 16TH DAY OF JUNE 2020.
Lau4ra:H i
Mayor
ATTEST:
A Peley,
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, .JUNE 2, 2020
Page 9 of 9